Test and Balance Services

Questions & Answers / Clarifications

This document is a matrix for collecting questions and responses related to the Sources Sought Notice for "TEST AND BALANCE: W9124J26-Q-TEST". It outlines the format for submitting questions and the government's responses.

• The document provides a template for questions and comments, with columns for "Sources Sought Reference," "Question/Comment/Suggestion," and "Contracting Response."
• It specifies that all questions are due no later than January 26, 2026.
• Submission information for the Sources Sought document should be referenced.

This document serves as a mechanism for bidders to ask clarifying questions. The deadline for submitting questions is January 26, 2026. The responses will likely impact how bidders prepare their submissions for the related opportunity.

Sources Sought Synopsis

This document is a Sources Sought Synopsis (SSS) to gauge industry interest and capabilities for testing and balancing a hydronic system. The U.S. Government intends to award a non-personal services contract to a firm certified by AABC, NEBB, or TABB. The contractor will be responsible for providing all personnel, equipment, and services necessary to test and balance the hydronic system, including VAVs, AHUs, Exhaust Fans, Ceiling Fans, Utility Sets, and HVAC flow quantities.

• Testing and balancing of a hydronic system.

• Services include but are not limited to Variable Air Volume (VAVs), Air Handling Units (AHUs), Exhaust Fans (EFs), Ceiling Fans (CFs), Utility Set (UF) and HVAC flow quantities.

• Contractor must be certified by AABC, NEBB, or TABB.

• Anticipated Period of Performance: 60 Days.

• The anticipated North American Industry Classification System (NAICS) code is 238220 - Plumbing, Heating, and Air-Conditioning, with a size standard of $19M.

• This notice is NOT a Request for Quote (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP).

• The Government is not seeking quotes, bids, or proposals at this time and will not accept unsolicited proposals.

• No payment will be made for information or administrative costs incurred in response to this notice.

• Responses are limited to five (5) written pages (PDF or MS Word Format).

• Questions are due by 12:00 P.M. CDT on 26 January 2026.

• Responses (capability statements) are due by 12:00 P.M. CDT on 3 February 2026.

• Submit responses via email to Monica Jackson (monica.e.jackson4.civ@mail.mil) and cc LaTasha Cardwell (latasha.s.cardwell2.civ@army.mil).

• The government encourages responses from all businesses, including small businesses in all socioeconomic categories (8(a), Small Disadvantage Business, HUBZone, SDVOSB, WOSB).

• The requirement may not be set aside for small businesses if fewer than two small businesses respond.

• Vendors are asked to provide a capability statement addressing specific questions regarding competition, firm information, subcontracting, experience, commercial availability, and recommendations for structuring the requirement.

• The draft Performance Work Statement (PWS) is attached and should be referenced.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide third-party testing and balancing of the hydronic systems at Building B2618 (Jennings Hall) to ensure compliance with mandatory accreditation requirements for the TRADOC Medical Center of Excellence Animal Care and Use Program (ACUP). This testing is crucial for maintaining proper air exchanges and pressure, thereby preventing loss of accreditation and mission failure.

• Conduct test and balance of air and hydronic systems using a firm certified by AABC, NEBB, or TABB.

• Hire an independent third-party TAB contractor directly.

• Perform TAB in accordance with AABC, NEBB, TABB, or SMACNA HVAC TAB standards, including all recommendations and suggested practices.

• Adhere to requirements in "The Guide for the Care and Use of Laboratory Animals (8th Edition)" and AAALAC standards.

• Replace up to five (5) adjustable damper air diffusers if they cannot be adjusted to meet NEBB requirements.

• Replace all stained/damaged diffuser ceiling tiles.

• Provide a NEBB Certified TAB Report, including findings, adjustments, and corrections.

• Coordinate area access and any required utility outages with the customer and/or 502 CES.

• Provide test and balance for all Air Handling Units (AHU), Variable Air Volume (VAV) systems, Exhaust Fans (EF), Ceiling Fans (CF), and Utility Sets (UF).

• Provide reports for Air Apparatus, VAV Calibration, Air Outlet Test, Electric Duct Heater, HVAC Flow Quantities, Room Pressure Relationships, and Fans.

• Use the previous NEBB test report (dated January 17, 2023) as a template.

• Locate and mark thermostats on drawings.

• Clean up construction debris, waste materials, and trash daily.

• Zero deviation from standard for testing and balancing.

• 100% inspection for surveillance.

• Results must meet or exceed compliance with TRADOC Medical Center of Excellence Animal Care and AAALAC Accreditation requirements.

• Period of Performance: 60 calendar days after Notice to Proceed (NTP).

• Place of Performance: Building 2618 on JBSA Fort Sam Houston government facilities.

• Contractor must hire an independent third-party TAB firm directly.

• Contractor personnel must have a valid pictured ID, DOB, and citizen status.

• Work is UNCLASSIFIED; no security clearance required.

• Contractor must develop and maintain a Quality Control Plan (QCP).

• Contractor must provide a Contract Manager and Alternate.

• Contractor employees must complete AT Level I awareness training and iWATCH training.

• Contractor must develop an OPSEC SOP/Plan if required.

• Contractor must provide weekly project updates.

• Contract Type: Firm Fixed Price.