Testing and Certification – Sterile Compounding Areas at Brooke Army Medical Center, JBSA Ft. Sam Houston, TX

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing non-personal testing, inspection, and certification services for sterile compounding areas at Brooke Army Medical Center (BAMC). The primary goal is to ensure compliance with USP 797 and USP 800 regulations for pharmacy cleanroom equipment and facilities.

• Services: Semi-annual testing and inspection of 5 laminar flow/clean bench hoods and 6 vertical flow/bio hoods across multiple locations (Main Inpatient, COTO, IDS, PEDS, HEMONC, Nuclear).

• Additional Testing: Semi-annual inspections of 5 anterooms, 6 buffer rooms, testing of 17 air filters, and air testing in hazardous drug storage areas.

• Sampling: Collection of 31 monthly service samples (372 annually).

• Re-certification & Repair: Provided on an as-needed basis.

• Engineering Controls: Testing of Primary Engineering Controls (PECs) including HEPA filter leak/efficiency, particle counts (viable/non-viable), air velocity, microbial sampling, and speciation. Testing of Secondary Engineering Controls (SECs) including room HEPA filter leak/efficiency, particle counts, air changes per hour, microbial sampling, temperature, pressure, and humidity.

• Reporting: Contractor must provide a Field Service Report (FSR) for each pharmacy cleanroom, detailing all test results and validation.

• Quality Control: Contractor must maintain an effective Quality Control Plan (QCP) and submit it with the proposal.

• Reporting Timeliness: Field Service Reports (FSRs) must be submitted to the COR within 72 hours of sample incubation and work completion.

• Compliance: All services must adhere to manufacturer specifications and applicable standards (USP 797, USP 800, ASHRAE 110, SEFA I, NSF/ANSI 49, etc.).

• Performance Requirements Summary (PRS): Contractor performance will be monitored against specific objectives with a threshold of no deviation from the standard.

• Place of Performance: Brooke Army Medical Center (BAMC) on JBSA Fort Sam Houston, TX.

• Operating Hours: Services generally required between 7:30 AM - 4:30 PM, Monday-Friday, excluding Federal holidays. Services outside normal hours require COR coordination.

• Personnel Qualifications: Field service technicians must be authorized, certified (CETA or NEBB), and have at least two years of relevant experience within the last 36 months. The laboratory performing microbial testing must be nationally accredited.

• Security: Contractor is responsible for safeguarding government property and sensitive information. Personnel require installation access and must comply with security requirements.

• Subcontracting: Subcontracting is not permitted.

• Quality Assurance: Government will evaluate performance per a Quality Assurance Surveillance Plan (QASP).

Solicitation / RFP / RFQ

This solicitation (W81K0026QA163) is for Testing and Inspection Services for Sterile Compounding Areas at Brooke Army Medical Center (BAMC), located at JBSA Fort Sam Houston, TX. The services are required to maintain compliance with USP 797 & 800 regulations.

• Semi-annual testing and inspection of 5 laminar flow/clean bench hoods and 6 vertical flow/bio hoods.

• Semi-annual inspections of 5 anterooms and 6 buffer rooms.

• Testing of 17 air filters and air testing in hazardous drug storage areas.

• Collection of 31 monthly service samples (totaling 372 annually).

• Re-certification and repair services on an as-needed basis.

• Testing includes: HEPA filter leak and efficiency, viable and non-viable particle counts, air velocity, microbial air and surface sampling (USP 797), and speciation of bacteria and fungi.

• Secondary engineering controls (anterooms, buffer rooms, segregated compounding areas) will also be tested for HEPA filter leak/efficiency, particle counts, air changes per hour, and microbial sampling.

• A Field Service Report (FSR) must be provided for each pharmacy clean room, detailing test results and validation.

• Solicitation Issue Date: 12 May 2026

• Offer Due Date: 02 June 2026, 11:00 AM CT

• NAICS Code: 541380 (Testing Laboratories)

• Size Standard: $19,000,000.00

• Pricing Arrangement: Firm Fixed Price

• Period of Performance: Multiple option periods are detailed, with the base period starting 01 Oct 2026 and extending through 30 Sep 2027, with subsequent option periods extending through 30 Sep 2031.

• Quotes are due by 11:00 AM CT on 02 June 2026 via email to patrick.a.thielemann.civ@health.mil and salameya.paulouskaya2.civ@health.mil.

• Questions are due by 11:00 AM CT on 20 May 2026, submitted in writing to the same email addresses.

• Offerors must hold quotes firm for at least 90 days from the due date.

• Award will be made on the basis of Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• This acquisition is set aside for Small Business.

• The place of performance is Brooke Army Medical Center (BAMC), JBSA Fort Sam Houston, TX.

• FAR and DFARS clauses are incorporated by reference and by full text, covering various aspects including contract administration, payment, security, and representations.

• Offerors must be registered in the System for Award Management (SAM).

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire used by the Medical Readiness Contracting Office – West (MRCO-W) to gather feedback on an offeror's performance for a competitive acquisition of personal testing and inspection services of sterile compounding areas at Brooke Army Medical Center. Offerors have identified the recipient of this questionnaire as a reference to validate their past performance.

• Respondent Information: Details about the contracting activity and point of contact.
• Offeror's Reference Information: Contractor name and contact details.
• Contract Information: Specifics about the contract being referenced, including number, task order, type, performance period, total dollar value, and description of services.
• Performance Assessment Areas: The questionnaire requires assessment of the contractor's performance in Quality, Schedule, Management, and Regulatory Compliance using a defined rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable).
• Performance Summary: Includes questions on whether the respondent would award the firm another contract and if the contract was terminated for default or cause, with space for explanations.
• Additional Comments: A section for further remarks.
• Signature and Date: For official completion by the respondent.

This questionnaire is critical for offerors to provide to their references. The responses will directly impact the government's evaluation of the offeror's past performance, a key factor in award decisions. Bidders should ensure their references are aware of the contract details and are prepared to provide accurate and timely feedback by the deadline of 27 April 2026, 11:00 AM/CT. The questionnaire must be returned via email to patrick.a.thielemann.civ@health.mil and salameya.paulouskaya2.civ@health.mil.

Form / Attachment / Pricing Sheet

This document is a Project Summary Sheet intended to collect specific information from bidders regarding their past performance on relevant projects. It is to be used in response to solicitation W81K00-26-Q-A163.

Bidders must use one sheet per project and provide the following details:

• Company Name and CAGE/UEI
• Whether the company was a Sub or Prime on the project
• Contract Number or Task Order number (not IDIQ basic contract numbers)
• Period of Performance
• Current Point(s) of Contact (POC) with email and phone numbers (two POCs preferred: one from contracting, one from end-user/customer)
• Location of services provided
• Description of services rendered
• Contract or Task Order Award Amount (Base and Options, listing each year separately)
• Total Award Amount
• Status of the project, including performance reporting completion, and any terminations or modifications for scope change.

This form is crucial for bidders to document and present their past performance experience. The information provided will likely be a key factor in the evaluation of proposals, demonstrating the bidder's capability and track record in performing similar work.