Testing, Pick up and Disposal of Petroleum, Oil and Lubricant (POL)

Solicitation / RFP / RFQ

This solicitation (W912CN26QA018) is a Request for Quote (RFQ) for Petroleum, Oil, and Lubricant (POL) pickup, disposal, and recycling services. The acquisition is set aside for small businesses, with a NAICS code of 562219 and a size standard of $47,000,000.00.

The core requirement is the pickup, disposal, and recycling of various POL products, including Used Oil, Antifreeze, Diesel/JP-8, Oily Water, MOGAS, and Grease. The Performance Work Statement (PWS) is referenced for detailed requirements.

• Contract Type: Firm Fixed Price

• Period of Performance: Base period from June 1, 2026, to May 31, 2027, with four option periods extending through May 31, 2031.

• Estimated Value: Not explicitly stated, but the size standard is $47,000,000.00.

• Offer Due Date: May 20, 2026, at 10:00 AM Hawaii Standard Time.

• Submission Method: Quotes must be submitted electronically via email to the Contract Specialist (travis.c.tonini.civ@army.mil).

• Evaluation Factors: The Government will evaluate offers based on Price, Past Performance, and Technical Acceptability.

• Questions Due: April 30, 2026, by 10:00 AM Hawaii Standard Time.

• This acquisition is a small business set-aside.

• Offerors must complete and sign the SF1449 form and provide pricing for all CLINs, including option CLINs.

• Technical capability submission must demonstrate compliance with PWS and include personnel qualifications and operational readiness.

• Past performance information is not required but may be reviewed.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of contract performance, payment, and compliance.

Form / Attachment / Pricing Sheet

This document is an Offeror Price Quote Form (Excel spreadsheet) for Solicitation W912CN-26-Q-A018, related to Petroleum, Oil, and Lubricant (POL) Pick Up, Disposal & Recycling services. It is intended for bidders to input their pricing for various POL items.

• Solicitation Number: W912CN-26-Q-A018
• Service: Petroleum, Oil, and Lubricant (POL) Pick Up, Disposal & Recycling
• Items: Includes Used Oil, Antifreeze, Diesel/JP-8, Oily Water, MOGAS, and Grease.
• Contract Line Item Numbers (CLINs): 0001 through 0006 for the Base Year, and similar CLINs for four Option Years (1001-1006, 2001-2006, 3001-3006, 4001-4006).
• Units of Measure: Gallons (GAL) and Pounds (lb).
• Estimated Quantities: Provided for each item per CLIN.
• Pricing Fields: Unit Price and Total Cost columns are present for each CLIN and year.
• Totals: Fields for Base Year Total Cost, Option Year Total Costs, and Overall Total Proposed Cost.
• Instructions: A note emphasizes that while formulas may be present, the offeror is responsible for ensuring all pricing is correct.
• Preparation Fields: Spaces for "Prepared By," "Signature," and "Date."

This form is critical for bidders to provide their pricing structure for the POL disposal services. Bidders must accurately complete the Unit Price and Total Cost for each CLIN across all years (Base and Option) to reflect their proposed costs. The "Overall Total Proposed Cost" will be a key component of the bid. Offerors must ensure the accuracy of their entered pricing, as noted in the document.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for testing, pick-up, and disposal of non-hazardous Petroleum, Oil, and Lubricant (POL) products on the Island of Oahu, Hawaii, for the United States Army Garrison Hawaii (USAG Hawaii).

• The contractor shall provide all necessary equipment, labor, supervision, materials, tools, and transportation for the collection and disposal/recycling of non-hazardous POL products.

• Services must comply with all applicable U.S. Environmental Protection Agency (EPA), Hawaii Department of Health (HDOH), Department of Transportation (DOT), Defense Reutilization and Marketing Office (DRMO), Occupational Safety and Health Administration (OSHA), and other federal, state, and local laws and regulations.

• The contractor is responsible for testing POL products to confirm they are non-hazardous using Chlor-D-Tec and Hydrochlor Q tests, with exceptions for standard petroleum and lubricant samples.

• If a sample tests hazardous, the contractor must immediately cease work on that item, notify the COR/AI within one hour, and the Government will be responsible for its disposal.

• Acknowledge work order requests within two (2) business days (100% AQL).

• Submit POL pickup schedule two (2) working days before pickup (100% AQL).

• Complete all non-hazardous material collection by the last business day of the month.

• Submit the complete invoicing package within five (5) business days of final pickup (100% AQL).

• Provide the Army Recycling Program Diversion Summary Report monthly (100% AQL).

• Develop and implement a site-specific spill plan, reviewed annually (100% AQL).

• Report all spills immediately (within 15 minutes) to the DPW Spill Notification line or IOC (100% AQL).

• Develop and maintain a Quality Control Plan (QCP).

• Work is to be performed on the Island of Oahu, Hawaii, at various U.S. Army installations and contractor/government facilities.

• Normal workdays are Monday through Friday, excluding Federal Holidays. Core hours are 0930 to 1500 daily.

• Personnel Qualifications: Drivers and field personnel must hold valid HAZWOPER certification. Drivers require a Commercial Driver’s License (CDL) with HazMat and/or Tanker endorsements as applicable. Personnel must be trained in emergency spill response.

• Key Personnel: A Project Manager (PM) is required, with specific educational and experience requirements, and must maintain current HAZWOPER and emergency response training. The PM must have installation access.

• Security: Contractor personnel must comply with installation access requirements, including background checks and Personal Identity Verification (PIV). Specific procedures for installation access (e.g., AIE Program) are detailed.

• Training: Employees must complete iWATCH, Anti-Terrorism (AT) Level 1 Awareness, and OPSEC Awareness training.

• Safety: Contractor must comply with AR 385-10 (Army Safety Program) and OSHA standards. A Safety Plan must be submitted and accepted.

• Transition: A transition plan is required within 10 days of award, with full operational capability by day one of performance. Phase-out requires returning Government property and cooperating with successor contractors.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" (Wage Determination No.: 2015-5689, Revision No.: 27). It provides the minimum wage rates and fringe benefits required for various occupations in American Samoa, Hawaii, and Johnston Island, as mandated by the Service Contract Act.

• Lists numerous occupations categorized by sector (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, etc.).
• For each occupation, it specifies a "CODE", "TITLE", and "RATE" (minimum hourly wage).
• Includes footnotes and notes regarding specific conditions, such as Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Details general benefits applicable to all listed occupations, including Health & Welfare, Vacation, and Holidays.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act. It establishes the minimum labor costs that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed the rates and requirements outlined in this wage determination for all covered employees working on the contract in the specified geographic areas.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Exhibit 1 Work Order Request Form." It appears to be a template or form used for requesting work orders, likely related to services such as fuel, oil, or other maintenance supplies. Bidders may need to use this form or understand its structure if they are expected to provide services that require work order requests.

The form includes columns for:

• Date
• Stop # (likely a location or service point identifier)
• Site Name
• Point of Contact (POC)
• Email
• Phone Number
• Quantities for various products (Oil, JP-8/DIESEL, Coolant, MOGAS, Oily Water, GREASE) in DRUM or TANK units.
• Unit/Notes

It also provides a list of numerous "Stop #" entries with associated locations and unit identifiers (e.g., SB for Schofield Barracks, WH for Wheeler A/F Base, FS for Fort Shafter, ER for East Range). The form includes fields for subtotals and totals of drums/tanks and gallons, though these are currently populated with zeros.

This form indicates a potential need for services related to the distribution or management of fuels and other fluids at various locations. Bidders should review the listed locations and types of services to determine if their capabilities align with the potential requirements of this opportunity. Understanding this form is crucial if the solicitation requires bidders to propose how they would manage or fulfill work orders using a similar system.

Form / Attachment / Pricing Sheet

This Excel file provides estimated pickup locations and quantities for various waste materials, likely for a waste management or hazardous material disposal service contract. It details the types and estimated volumes (in gallons or pounds) of materials to be collected from different sites.

• Locations: Lists specific posts, buildings, site names, and broader locations (e.g., East Range Wheeler Army Airfield, Schofield Barracks, Fort Shafter).
• Materials: Includes categories such as Used Oil, Antifreeze, Diesel/JP-8, Oily Water, MOGAS, and Grease.
• Estimated Quantities: Provides estimated volumes for each material at various pickup points.
• Totals: Includes estimated monthly, average monthly, and annual totals for each material across all locations.

This document is crucial for bidders to understand the scope and scale of waste materials that need to be managed. It helps in estimating the resources, equipment, and personnel required for collection, transportation, and disposal, directly impacting pricing and operational planning for the opportunity.

Form / Attachment / Pricing Sheet

This document is a "Summary of Petroleum/Oil/Lubricant (POL) Diversion" form, revised on 01/01/2026. It is used to report the total diverted quantities of various POL materials. A negative response is required, meaning the form must be submitted even if no materials were diverted.

• Type of Material: Lists categories such as Antifreeze, JP-8, Oily Water, Used Motor Oil, Grease, Gas/Mogas, Diesel Fuel, and Other.
• Total Diverted: A column for reporting the quantity (in gallons or pounds) of each material diverted.
• Company Information: Fields for the Name of company, Person completing the form, Contact Phone #, Signature, and the Period covered (From/To).

This form is likely an attachment to a solicitation or contract requiring environmental compliance and reporting of POL material diversion. Bidders may need to understand this reporting requirement as part of their operational responsibilities if awarded a contract. The form specifies that it should be emailed monthly to kimberly.m.welch14.civ@army.mil, along with copies of the Daily Log and Monthly POL Request Log.

Form / Attachment / Pricing Sheet

This document is a "Summary of Petroleum/Oil/Lubricant (POL) Diversion" form, used for reporting the diversion of various POL materials. It is part of the DPW Recycling Program and requires monthly submission.

• Types of Material: Includes Antifreeze, JP-8, Oily Water, Used Motor Oil, Grease, Gas/Mogas, and Diesel Fuel.
• Total Diverted: Quantities for each material type are listed (e.g., Antifreeze: 392 gal, Used Motor Oil: 3247 gal).
• Reporting Period: The form specifies a "Period covered" with "From" and "To" dates.
• Company Information: Fields for "Name of company," "Person completing form," "Contact Phone #," and "Signature."
• Submission Instructions: Monthly submission via email to kimberly.m.welch14.civ@army.mil is required, along with copies of the Daily Log and Monthly POL Request Log.
• Negative Response Required: Indicates that a response is needed even if no materials were diverted.

This form outlines the reporting requirements for POL diversion as part of the DPW Recycling Program. Bidders involved in or potentially managing such programs should understand these reporting obligations and the types of materials to be tracked and reported.

Form / Attachment / Pricing Sheet

This document is the USAG-HI Spill Notification Form, used for reporting spills of oils, hazardous materials, or unknown chemicals to the DPW Environmental Division. It requires immediate verbal notification followed by a written notification using this form.

• Reporter Information: Details to be completed by the reporting unit, including name, position, company, contact information, time/date of spill and notification, amount spilled, substance, media affected, actual damage, cause of spill, clean-up actions, and preventive actions.
• Environmental Division Information: Fields to be completed by DPW Environmental Division personnel, including CERCLA RQ status, notification details for HEERO, LEPC, and NRC, report numbers, and staff involved.
• Submission: The completed form should be emailed to specific DPW Environmental Division email addresses.

While this form is for internal reporting of spills, understanding its existence and the reporting requirements (immediate verbal and written notification) is crucial for any contractor operating on USAG-HI. It highlights the environmental compliance and reporting procedures that may be relevant to the scope of work or operational requirements of an opportunity at this location.