The Department of Veterans Affairs, Office of Inspector General, Office of Audits & Evaluations Operational Planning Meeting FY26 from August 23 – 28, 2026
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Office of Inspector General (OIG), Office of Audits & Evaluations (QAE) is issuing a presolicitation for its FY26 Operational Planning Meeting to be held in Houston, TX, from August 23 – 28, 2026. This notice seeks information for a venue capable of hosting approximately 106 attendees, with specific requirements for meeting rooms, audio/visual services, light refreshments, and a room block.
Scope of Requirements
The event requires a total of 7 rooms:
- General Session: 1 room, classroom style, for ≥106 attendees, with a wide layout to maintain sightlines.
- Breakout Rooms: 5 rooms (airwalls acceptable), each for ≥25 attendees.
- Quiet Room: 1 room for ≈10 people (no A/V required).
A/V and Connectivity: All rooms require A/V packages with virtual attendee capability. The General Session needs a mainstage podium, 2 lavalier mics, 4 handheld wireless mics, and ≥2 screens. Breakout rooms need a podium, 1 lavalier mic, 2 handheld wireless mics, and 1 presentation screen each. High-reliability Wi-Fi is essential in all rooms.
Light Refreshments: AM & PM 30-minute breaks, Monday–Thursday, including coffee/tea, water, and standard light break items. Vendors should offer pricing tiers and service fees.
Location & Lodging: The venue must be in Houston, TX, within 0.5 miles of dining establishments in the Galleria area to ensure walkability for attendees with mobility issues. A room block for 106 attendees at the government per diem rate is required, with attendees booking and paying individually.
Contract & Timeline
- Type: Presolicitation (not a request for quote at this time)
- Product Service Code: V231 (Lodging Hotel/Motel)
- Set-Aside: None specified
- Response Due: June 17, 2026, 5:00 PM ET
- Published: June 17, 2026
Additional Notes
This is a market research notice to gather information for a future solicitation.