The Department of War (DoW) For Booth Support (Non-Consulting) For The Great American State Fair
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Marine Corps Installations, National Capital Region - Regional Contracting Office (MCINCR-RCO), on behalf of the Department of War (DoW), is conducting a Request for Information (RFI) for Booth Support (Non-Consulting) for The Great American State Fair. This RFI seeks market information and industry feedback for planning purposes. Responses are due May 11, 2026, at 10:00 AM EST.
Scope of Work
The DoW requires contractor support for the planning, construction, staffing, and sustainment of its booth at The Great American State Fair, located at the National Mall, Washington, D.C. The objective is to engage the public and highlight U.S. military history. The period of performance for booth operations is June 25 to July 10, with setup completed by June 24 and teardown immediately following the event.
Key requirements include:
- Personnel Support: Project Manager, on-site contracting support, and additional personnel.
- Booth Structure & Construction: Design and construct the booth, including pony walls, wallpaper, drapes, and flooring.
- Furniture & Layout: Provide and arrange tables, chairs, shelving, and storage.
- Visual & Interactive Elements: Supply LED televisions, an interactive digital signing book, face painting station, freestanding cutouts, and a digital photo booth.
- Promotional Items: Procure and deliver approximately 16,000 service-specific promotional items for five services.
- Aesthetics & Decoration: Provide ambient lighting, themed signage, posters, banners, and floor decals.
- Technology & Power: Manage power strips, extension cords, backup power, and Bluetooth speakers.
- Other: Ensure availability of first-aid kits, cleaning supplies, and crowd management equipment.
RFI Details & Industry Feedback Requested
This RFI is solely for market research. The Government is seeking feedback on:
- Ability to provide all listed products within the required delivery timeframe.
- Key discriminators for evaluation criteria.
- Potential barriers to competition.
- Likelihood of proposing on this effort.
- Commercial availability of the product.
- Feasibility of pricing under a Firm Fixed Contract.
- Conditions influencing fair and open competition.
- Rough Order of Magnitude (ROM) pricing, including shipping.
- More accurate NAICS codes.
Submission Requirements
Interested vendors must submit responses via email to Joy.Hughes@usmc.mil by May 11, 2026, at 10:00 AM EST. The subject line must be "M00264-26-RFI-025 – the Department of War (DoW) Booth Support – Great American State Fair".
Submissions must include:
- A Capabilities Statement addressing the industry feedback questions.
- Business name and address.
- Name and title of company representative.
- Type of Business.
- CAGE Code and UEI.
- Available contract vehicles (e.g., GSA, FSS).
- Confirmation of willingness to accept payment via Wide Area Workflow (WAWF).
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought
- Set-Aside: None specified (market research stage)
- Response Due: May 11, 2026, 10:00 AM EST
- Published: May 7, 2026
- Anticipated Performance: June 25 - July 10 (event operations)
Additional Notes
This is for informational purposes only and is not a request for proposal or a commitment to award a contract. No funds are available for response preparation. Vendors must be registered in SAM.gov and have no exclusions to do business with the government. Proprietary information should be clearly marked.