The Point Lookout and Congressional Cemetery Lot are in need of Turf Maintenance Services Contract for a Base plus four Option Years. -- S208

Forms / Attachments / Pricing Sheets

This document outlines the CLIN structure and estimated costs for turf maintenance and snow/ice removal services for the Point Lookout Confederate Cemetery and Congressional Government Lot. It details the specific tasks, quantities, and timing for each service over a base year and four option years.

Base Year and Option Years (I-IV):

• Turf Treatments (CLINs 0001-0007 / 10001-10007, etc.): Includes seven distinct turf treatments throughout the year, covering weed control (pre- and post-emergent), fertilization (26-0-12 NPK with slow-release SCU), grub control, dethatching, aeration, overseeding with Tall Fescue, and granular lime application.
• Mowing, Trimming, Edging & Debris Removal (CLINs 0008 / 10008, etc.): Services provided on a seven-day cycle from April 1st to November 30th.
• Snow and Ice Removal (CLINs 0009 / 10009, etc.): Services to be provided as needed.

This document is crucial for bidders as it defines the specific services required, the schedule for these services, and the breakdown of tasks by CLIN. Bidders will use this information to develop their pricing proposals for each year of the contract, including the base year and potential option years. The detailed descriptions of turf treatments and grounds maintenance provide clarity on the scope of work expected.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive turf fertilization, broadleaf/crabgrass weed control, and mowing/trimming services for multiple Department of Veterans Affairs (VA) National Cemeteries, ensuring the grounds are maintained with the utmost care, reverence, and dignity.

• Turf Fertilization: Application of granular fertilizer with specific NPK ratios and slow-release nitrogen, adhering to a detailed annual schedule for different cemetery locations.

• Weed Control: Application of pre-emergent and post-emergent herbicides for broadleaf and crabgrass weeds, timed according to soil temperature and growth stages.

• Mowing & Trimming: Weekly mowing and trimming of all turf areas within cemetery boundaries, maintaining a height of three inches, with immediate removal of grass clippings from sensitive areas.

• Dethatching, Aeration & Over-seeding: Performed at specific intervals (e.g., base year, option years II & IV for dethatching) using specified equipment and seed types (Turf Type Tall Fescue).

• Granular Lime Application: Applied at specified rates and times for different cemeteries.

• Debris Removal: Comprehensive removal of trash and debris from all areas during each mowing cycle, including clearing roads and walkways.

• Specialized Services: Includes services like grub control and specific treatments for Congressional Cemetery Government Lots.

• Applications must be in strict accordance with manufacturer label instructions and all applicable laws.

• Herbicide applications require properly calibrated equipment and adherence to specific timing relative to rainfall.

• Treated areas must be flagged for 24 hours post-herbicide application.

• A joint inspection with the COR 10 days after each turf application to assess results (90% elimination of actively growing weeds required).

• Contractor personnel must possess valid State of Maryland commercial pesticide/herbicide application licenses.

• Weekly progress reports to the COR are required.

• Locations: Baltimore National Cemetery (MD), Loudon Park National Cemetery (MD), Annapolis National Cemetery (MD), Point Lookout Confederate Cemetery (MD), and Congressional Cemetery Government Lots (DC).

• Mowing/Trimming Period: April 1st – November 30th.

• Turf Application Schedule: Detailed annual schedules provided for Baltimore and other listed cemeteries.

• Contractor personnel must exhibit special care, reverence, dignity, and respect.

• Employees must be aware of and careful around buried remains and headstones.

• A "Site Manager" experienced in grounds maintenance is required.

• Contractor personnel must be English-speaking, physically able, and possess relevant experience.

• Strict adherence to cemetery hours (7:30 am - 4:00 pm, Monday-Friday) and avoidance of interference with ceremonies or burials.

• Contractor must provide Safety Data Sheets (SDS) and product labels prior to applications.

• All equipment must be properly calibrated and maintained.

• Contractor is responsible for any damage to headstones or markers.

• Professional and unobtrusive conduct is required; visitors' inquiries must be referred to cemetery personnel.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4265, Revision 32, dated 12/03/2025) applicable to service contracts in Maryland, specifically within the counties of Anne Arundel, Baltimore, Baltimore City, Carroll, Harford, Howard, and Queen Anne's. It lists various occupations and their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for potential bidders as it establishes the minimum wage and fringe benefit rates that must be paid to service employees working on a contract covered by the Service Contract Act (SCA) in the specified geographic areas. Bidders must incorporate these rates into their proposals to ensure compliance. Key details include:

• Occupational Wage Rates: A comprehensive list of occupations with their minimum hourly wages.
• Fringe Benefits: Standard fringe benefits include Health & Welfare ($5.55/hour or $222.00/week) and Vacation (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years).
• Holidays: A minimum of eleven paid holidays per year are mandated.
• Executive Orders: The document notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), outlining specific requirements and rates for contracts awarded on or after certain dates.
• Specialized Pay: Differentials are noted for hazardous pay (8% or 4%) and night/Sunday pay for specific roles like Air Traffic Controllers.
• Uniform Allowance: Guidance is provided on contractor responsibilities for uniform provision and maintenance costs.
• Conformance Process: Instructions are included for requesting authorization of additional classifications and wage rates (Standard Form 1444) if an occupation is not listed in this determination.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for Turf Maintenance Services, including fertilization, weed control, and mowing/trimming. The services are to be performed at the Point Lookout Confederate Cemetery (Pt. LC) in Maryland and the Congressional Cemetery Government’s Lot in Washington, D.C.

• Turf Fertilization

• Broadleaf and Crabgrass Weed Control

• Mowing/Trimming Services

• Services must comply with Wage Determination 2015-4279, Rev. 30.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)

• Period of Performance: Base period plus 4 option years (if exercised).

• Submission Deadline: March 12, 2026, at 10:00 AM EST.

• Submission Method: Electronically via email to Hugh.ONeil@va.gov and cc Joselito.Roman@va.gov.

• Evaluation Factors: Technical and Past Performance are more important than Price. The Government may award without discussions.

• Quoters must submit Volume A (Company Information), Volume B (Technical Quoters), Volume C (Past Performance), and Volume D (Pricing) in specified formats (PDF and Excel).

• Set Aside Type: Service-Disabled Veteran-Owned Small Business (SDVOSB) only.

• Applicable NAICS Code: 561730 – Landscaping Services.

• Business Size Standard: $9.5M.

• Offerors must be registered in SAM.gov and have active/current SDVOSB or VOSB registration with the SBA.

• A site visit is scheduled for Wednesday, February 25, 2026, from 10 AM to 11 AM EST. Attendance is urged.

• All questions must be submitted via email by Thursday, February 26, 2026, close of business.

• Attachments include Statement of Work, Price Schedule, Past Performance Questionnaire, and Wage Determination.