523A5-18-371 Building 4 Elevator Replacement VAMC Brockton

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the work required for the "Building 4 Elevator Replacement" project at the Veterans Affairs Medical Center in Brockton, Massachusetts.

• Project Number: #523A5-18-371

• Location: Building 4, Veterans Affairs Medical Center, 940 Belmont Street, Brockton, Massachusetts.

• Primary Work: Replacement of both Building 4 Elevators, Service Elevator S-9, and Passenger Elevator P-8. This includes the upgrade of the Machine Room and addressing elevator deficiencies.

• General Construction: Encompasses renovations, safety and interim life safety measures, infection control, environmental protection, testing, commissioning, waste management, abatement, demolition, hot work, confined space work, alterations, and installation of various systems (e.g., building management, security, electrical, mechanical).

• Specific Elevator Modernization: Includes modernization of one passenger 3-stop elevator and one service 3-stop elevator, along with associated work for enclosed elevator machine rooms.

• Phasing: The project will be executed in phases, with specific phases identified for "Replace walls and doors at penthouse Alcove A119, and resizing door PHC04a," "Service Elevator," and "Passenger Elevator." The VA reserves the right to alter the phasing sequence.

• Period of Performance: The entire scope of work, including submittals, CPP development, testing, and close-out, must be completed within 365 calendar days after the contractor receives the Notice to Proceed.

• Infection Prevention: The contractor is responsible for maintaining infection prevention measures throughout the project.

• Records Management: Strict compliance with Federal records management laws and regulations is required, including the preservation and handling of all Federal records created or received during the contract. This includes VHA records and may include deliverables. Unauthorized destruction or removal of records is prohibited.

• Period: 365 calendar days from Notice to Proceed.

• Place: Building 4, Veterans Affairs Medical Center, Brockton, Massachusetts.

• Licensing: Electrical, mechanical, and elevator work must be performed by Massachusetts licensed contractors. Technicians must hold Certified Elevator Technician (CET) certifications, and inspectors must possess Qualified Elevator Inspector (QEI) certifications.

• Construction Phasing Plan (CPP): The contractor must develop and submit a CPP for approval, detailing procedures, equipment, materials, interim life safety measures, and a schedule. The Medical Center operates 24/7, requiring careful coordination of any service interruptions.

• Submittals: All submittals must be approved prior to mobilization.

• Records Management Training: Contractor employees handling Federal records must complete VHA-provided records management training.

Other / Unclassified

This document is a Single Source Justification for Soliciting from a Single Source under the Simplified Acquisition Procedures (SAP) for an elevator replacement project at the VA Medical Center Brockton, MA. It outlines the need for specific brand-name construction materials to ensure compatibility and standardization with existing systems. The justification is for "other than full and open competition" for these specific materials, which are a small portion of the overall construction project. The Contracting Officer will determine fair and reasonable pricing prior to award, and the overall construction project will be competed.

This document is relevant to potential bidders as it identifies specific brand-name requirements for components related to:

• Interior Signage: Innerface
• Direct Digital Control Building Management System: Siemens Building Technology
• Fire Alarm System: General Electric/EST-3 (manufactured by Signet Electronic Systems, Inc. / Encore Fire Protection)
• Electronic Safety & Security: Hirsch Electronics Card Access System (installed by Red Hawk/Everon)
• Electrical Equipment: Russ Electric Automatic Transfer Switch Factory Technician

Bidders should note that these specific brand-name components are required due to existing facility standards, compatibility needs, warranty considerations, and the desire to avoid integration issues and potential disputes with multiple vendors. The overall construction project for the elevator replacement will be competed, but these specific material requirements must be met.

Solicitation / RFP / RFQ

This solicitation is for the "Building 4 Elevator Replacement" project at the VA Medical Center (VAMC) Brockton, MA. The project involves the modernization of one passenger elevator and one service elevator, including associated general construction, alterations, and minor site preparation. This solicitation is restricted to eligible VISN 1 Construction MATOC vendors.

• Modernization of one 3-stop passenger elevator and one 3-stop service elevator.

• Associated work includes general construction, alterations, indicators, calls and notification systems, minor site preparation, and work to support the enclosed elevator machine room.

• Removal of existing structures and construction.

• Electrical, mechanical, and elevator work must be performed by Massachusetts licensed contractors.

• Technicians must possess Certified Elevator Technicians (CETs) and Qualified Elevator Inspector (QEI) certifications.

• Work must be completed within 365 calendar days from the tentative Notice to Proceed (NTP) of May 2026.

• Compliance with Massachusetts DLS regulations and OSHA codes.

• Approval of all materials and shop drawings by the COR.

• Contract Type: Not explicitly stated, but implied to be a Task Order under a MATOC.

• Period of Performance: 365 Calendar Days from NTP.

• Estimated Value: Between $1,000,000 and $5,000,000.

• Proposal Due Date/Time: 04/01/26 at 4:00 PM EST.

• RFI Due Date/Time: 03/17/26 at 4:00 PM EST.

• Proposals must be submitted electronically via email. No hard copies or facsimiles will be accepted.

• Offer Acceptance Period: Must be at least 120 calendar days.

• Proposal Submission Requirements: Signed offer, itemized breakdown of costs, signed acknowledgement of amendments, and signed VAAR 852.219-75 VA Notice of Limitations on Subcontracting.

• Evaluation Criteria: Not detailed in this document.

• Restricted to eligible VISN 1 Construction MATOC vendors.

• Task Orders are 100% set aside for verified Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• A site visit is scheduled for 03/10/26 at 11:00 AM EST.

• Massachusetts sales tax exemption applies to materials used in construction.

• Bid Bonds, Performance Bonds, and Payment Bonds are required.

• Insurance requirements are detailed in the base MATOC contract.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used by the VHA to assess and manage safety risks associated with construction, renovation, and maintenance activities. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) when applicable.

• Activity Location: Building 4 Service Elevator S-9, Passenger Elevator P-8, & Machine Room.
• Activity Description: Replacement of both Building 4 Elevators, Service Elevator S-9 and Passenger Elevator P-8, and upgrade of the Machine Room and Elevator deficiencies at the penthouse level.
• Activity Type: Determined to be "Large-Scale".
• Control Measures: Outlines specific control measures required based on the "Large-Scale" activity type, including immediate replacement of ceiling tiles, weekly site visits, contractor-provided safety plans, hazard communication, and communication plans for affected areas.
• Affected Adjacent Area Assessment: Requires identification of adjacent areas, their services, points of contact, and confirmation that construction plans have been communicated.
• Permit: A fillable permit form is included for posting at the activity site, detailing the project, activity type, control measures, and required signatures.

This document outlines the safety and risk management requirements for the specified construction activity. Bidders should review the "Large-Scale" activity type and its associated control measures, hazard analyses, and communication plans to understand the safety protocols and coordination efforts required for this project. It also highlights the need for a potential Infection Control Risk Assessment (ICRA).

Amendment / Modification

This document is Addendum #1, dated 12/12/2025, for the "BUILDING 4 ELEVATOR REPLACEMENT" project at VAMC BROCKTON. It pertains to the 100% submission of Construction Documents.

This addendum revises several architectural drawings, including:

• 4.AS110 (Floor Plans)
• 4.AS410 (Interior Elevations)
• 4.AS801 (Elevator Sections and Details)
• 4.AS802 (Door and Partition Schedules, Equipment Schedule, and Interior Details)

No specific impact on proposal deadlines or submission requirements is mentioned in this addendum, but it updates the construction documents to the 100% submission stage.

Form / Attachment / Pricing Sheet

This document, "S02 Base Offer Breakdown.xlsx", is a pricing sheet intended for bidders to detail their cost breakdown for the "Base Offer" of a project. It requires the offeror to provide labor and material costs categorized by construction divisions.

• Offeror Information: Fields for Project Number, Project Title, Project Location, and Offeror Name and Address.
• Cost Breakdown by Division: Detailed line items for labor cost, material cost, and total cost for each construction division (e.g., Division 1 - General Requirements, Division 2 - Existing Conditions, etc.).
• Subtotals: Division subtotals, Overhead %, Profit %, Bond %, and Overhead/Profit Subtotals.
• Total Base Offer Cost: A final calculation of the total cost.
• Labor Detail Sheet: Provides a sample breakdown of labor categories, rates, hours, and total costs.
• Materials and Equipment Details Sheet: Provides a sample breakdown of material and equipment items, rates, units, and total costs.

This spreadsheet is crucial for bidders to structure and submit their pricing proposal. It outlines the expected format for cost allocation across various construction elements and includes details on how labor and material costs should be itemized. Bidders must accurately complete this form to reflect their proposed costs for the opportunity.

Form / Attachment / Pricing Sheet

This document is a Regulated Building Materials Survey Report prepared for A/E Design Services for Building 4 Elevator Replacement at the Brockton Veterans Affairs Medical Center (VAMC). It details the findings of an asbestos-containing materials (ACM) survey and a limited lead-containing paint (LCP) survey.

• Asbestos Survey: Identified "Black Residual Mastic associated with 12" x 12" Floor Tile" (200 SF) in the 2nd Floor Elevator Lobby and "Elevator Brake Pads" (2 Components) in the Elevator Equipment Penthouse as assumed ACM. One sample (07C) of mastic associated with floor tile tested positive for 2% Chrysotile asbestos.
• Lead-Containing Paint Survey: Analyzed paint chip samples from various locations. Results indicated lead content below regulatory thresholds for most samples, with one sample (Pb-05) from Hoisting Equipment in the Elevator Equipment Penthouse showing 2.18 mg/Kg.
• Appendices: Include detailed ACM building survey results, PLM laboratory reports, and lead paint chip laboratory reports.

This report is crucial for bidders involved in the Building 4 Elevator Replacement project at Brockton VAMC. It identifies the presence and location of regulated building materials (asbestos and lead paint) that may be encountered during renovation or demolition. Bidders must use this information to plan for appropriate safety measures, abatement procedures, and waste disposal in compliance with federal, state, and local regulations. The report highlights that any suspect materials not identified as non-ACM should be assumed to be ACM unless proven otherwise.