Thermal Imagesetter

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the turn-key design, supply, delivery, installation, and training for one brand name or equal Thermal Imagesetter (Dry-Imaging) at Tobyhanna Army Depot (TYAD).

• The contractor shall provide all materials, supplies, freight, delivery, tools, equipment, consumables, labor, and supervision for the complete process.

• The imagesetter must be new, and all associated equipment and replacement parts must also be new.

• The contractor is responsible for ensuring the imagesetter is ready to run after installation and can integrate with existing Windows 10 computers.

• Machine operation and maintenance training for Government personnel is required within 30 days of delivery, conducted on-site at TYAD.

• The system purchased is considered an Information Technology (IT) asset and must adhere to all applicable regulations.

• The contractor must ensure compatibility with TYAD's current use of full-scale PDF electronic files for transferring drawings to film.

• Minimum resolution of 1200dpi.

• Supports minimum formats: PDF, JPG, TIFF, Postscript.

• Nominal print size width of 2 feet, minimum 48 inches.

• Minimum imaging speed of 68 square feet per hour.

• Film roll length minimum of 175 feet.

• Operating system: Windows 10 (or capability for Windows 11).

• Files transfer via ethernet cable.

• Maximum operating envelope: 24"x42"x20".

• Delivery, assembly, and installation at Tobyhanna Army Depot (TYAD), Tobyhanna, PA 18466.

• Training to be conducted on-site at TYAD.

• All IT equipment must comply with applicable security technical implementation guides (STIGs) and security requirement guides (SRGs).

• Compliance with cyber requirements, including applicable regulations, publications, manuals, and local policies.

• Vendor and subcontractors must provide additional licenses to simulate electronic system functionality in a laboratory environment for integration testing and cyber security purposes.

• All hardware must come from sources approved by the DOD and be able to obtain and maintain an Authority to Operate (ATO).

• Specific requirements for communication interfaces (RS-232 serial or USB), cryptographic devices (FIPS 140-2 Level 1 compliant), removable storage media (prohibited except for authorized personnel), memory contents (preference for non-volatile), smart card readers (FIPS 201 compliant), and software requirements (approved operating systems, HBSS protection).

• Support warranty for at least software and firmware.

• Contractor must provide instruction manuals (digital PDF and 3 hard copies), parts manuals, and preventive maintenance schedules.

• Safety and environmental requirements, including OSHA standards, hazardous material handling, and waste disposal.

Amendment / Modification

This addendum provides clarifications and updates to the original solicitation:

• Incorporated Documents: "Attachment 1 Salient Characteristics" is incorporated by reference.
• Delivery Date: The delivery date is an estimate and will be finalized at the time of award based on the offeror's lead time.
• SAM Registration: Registration in the System for Award Management (SAM) is required at the time of quote submission for eligibility.
• FOB Destination: Quotes must be submitted on a FOB Destination basis; otherwise, they will be rejected.
• Award Basis: Award will be based on FAR 52.212-2, Evaluation-Commercial Items.
• Questions: Questions must be submitted in writing via email to kaila.e.black.civ@army.mil and will be answered and posted similarly to the solicitation. Questions are not accepted within 3 days of the close date.
• Quotation Submission: Full offer packages are to be submitted via email to kaila.e.black.civ@army.mil.
• SF1449 Completion: Specific blocks of the SF1449 form (12, 17a, 19-24, 30a, 30b, 30c) must be completed and signed.
• Brand Name or Equal: Quoters must indicate if they are providing a quote for the BRAND NAME PRODUCT or an EQUAL PRODUCT. If "Equal Product" is selected, specific evaluation criteria must be followed.
• Pricing: Unit price, extended total, and delivery time must be provided for each line item, limited to two decimal places.
• Partial Awards: The Government may issue a single purchase order and reserves the right for partial awards. Explanations are required for quotes not including all line items.
• Discussions: The Government reserves the right to conduct discussions if deemed necessary.
• Evaluation: Quotations will be evaluated on a lowest price, technically acceptable basis using Simplified Acquisition Procedures (FAR 13.5). Technical capability will be assessed via a written capability statement and product data sheets.
• Quote Acceptance: Quoters agree to hold prices firm for 60 calendar days from the quote receipt date.
• Amendments: All amendments must be acknowledged by signing and submitting page one of each amendment.
• SAM Profile: Provisions/clauses already answered in an active SAM profile do not need to be resubmitted.
• Payment: Payment terms are NET 30 Days via Combination (COMBO) Invoice & Receiving Report submitted through Wide Area Work Flow (WAWF).
• WAWF URL Update: All mentions of https://wawf.eb.mil are replaced with https://piee.eb.mil.

This addendum modifies various sections of the original solicitation, including submission instructions, evaluation criteria, and administrative details.

Bidders must ensure they comply with all updated instructions regarding SAM registration, question submission, quotation format, technical capability demonstration, and the updated WAWF URL. Failure to adhere to these changes may result in a nonresponsive proposal.

Solicitation / RFP / RFQ

This solicitation, W51AA126QA030, is for the procurement of a "Dry imaging Printer for Film used on Metal Tags." The North American Industry Classification System (NAICS) code is 333248, with a size standard of N/A.

• The primary deliverable is a "Dry imaging Printer for Film used on Metal Tags."

• The manufacturer's part number is 814-100400.

• The solicitation references specifications for the full requirement description.

• Unique item identification is required for delivered items, with specific requirements detailed in clause 252.211-7003.

• The contract type is Firm Fixed Price.

• The period of performance is not explicitly stated but delivery is expected 120 calendar days from the Date of Award.

• The estimated value is not stated.

• The solicitation issue date is not specified, but the offer due date is 09 MAR 2026 at 04:30 PM.

• Evaluation will be conducted using Simplified Acquisition Procedures under FAR 13.5, focusing on lowest price and technical acceptability.

• Technical capability will be evaluated based on a written capability statement demonstrating compliance with salient characteristics.

• Price will be evaluated based on the total proposed price for all CLINs.

• The government reserves the right to conduct discussions.

• The acquisition is unrestricted.

• It is set aside for Small Business.

• This solicitation incorporates FAR clauses by reference, including 52.212-1 (Instructions to Offerors) and 52.212-2 (Evaluation-Commercial Products and Commercial Services).

• DFARS clauses are also incorporated, including those related to item unique identification and WAWF payment instructions.

• Several attachments are referenced, including Delivery Instructions, an Addendum, and a Statement of Work (SOW) for the "Imagesetter Replacement."

Form / Attachment / Pricing Sheet

This document provides essential delivery instructions for vendors making deliveries to Tobyhanna.

• Hours of Operation: Monday through Thursday, 0700 to 1530 hours (excluding Federal Holidays) for Shipping and Receiving.
• Driver Requirements: Must possess valid vehicle insurance, registration, driver's license, real ID, and a bill of lading/purchase order with specific contractor/vendor details.
• Vehicle Entry: Multi-axle vehicles must use the TRUCK GATE on Squire Street (0700-1530, Mon-Thu, excluding Federal Holidays). Standard-sized vehicles (under 10 feet in height) may use the MAIN GATE but require visitor and vehicle passes from the Security Office (Building 606).
• Delivery Location: All deliveries are to be made to BUILDING 1C BAY 6 CENTRAL RECEIVING.

Vendors must adhere to these instructions to ensure successful and compliant deliveries. Failure to comply may result in delivery delays or issues. Key details include operating hours, required documentation, specific entry gates based on vehicle size, and the final receiving location.