Thermocouple Assembly – Stainless Steel Type TC12 probe

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," requires offerors to provide specific certifications and representations related to various aspects of their business and compliance with federal regulations. It is essential for bidders to complete and submit this form accurately as part of their offer.

• Type of Organization: Offerors must specify their organizational type.
• Export Control: Certifications regarding Trigger List Items, Military/Space Items, and Dual Use Items are required.
• Buy American Act: Representations concerning domestic and foreign end products.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Telecommunications/Video Surveillance: Representations concerning the use of covered telecommunications equipment or services.
• Conflict of Interest: Disclosure of any organizational or personal conflicts of interest.
• Payments to Influence Federal Transactions: Certification regarding lobbying activities.
• Employee Concerns Program: Notification requirements for employees regarding ECP and DPO processes.
• Business Size Certification: Self-certification of business size and status (Small Business, VOSB, SDVOSB, 8(a), SDB, WOSB, HUBZone).

Accurate completion of this form is a mandatory requirement for submitting a compliant offer. It ensures that the offeror meets regulatory, ethical, and business status requirements. Failure to provide accurate representations and certifications may result in disqualification or other administrative actions.

Form / Attachment / Pricing Sheet

This document outlines the "Terms & Conditions" for Purchase Orders related to Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the contractual framework between the "Company" (UT-Battelle, LLC) and the "Seller" for such procurements.

• Definitions: Defines key terms like "Government," "Company," "Seller," "Agreement," "Procurement Officer," and "Product."
• Order of Precedence: Specifies the hierarchy of documents in case of inconsistencies (Task Order > Purchase Order > Special Provisions > SOW > General Provisions > Attachments > Flowdown Document).
• Entire Agreement: States that these terms, along with the Purchase Order face, constitute the complete agreement, and any modifications must be in writing.
• Warranties & Inspection: Covers warranties for goods and services, including freedom from defects and adherence to professional standards.
• Shipping Terms: Requires delivery drivers to be U.S. citizens for deliveries to DOE laboratories like ORNL.
• Electrical Equipment: Mandates listing by a nationally recognized testing laboratory (NRTL) or field evaluation.
• Payment: Directs suppliers to use the Ariba Network for payment inquiries.
• Compliance with Laws: Requires Seller to comply with all applicable laws and regulations.
• Termination: Outlines conditions for termination for convenience or default.
• Excusable Delay: Defines conditions under which delays are excusable.
• Protection of Personally Identifiable Information (PII): Details requirements for handling PII, including security safeguards, incident reporting, and insurance.
• Incorporation by Reference: Lists various FAR and DEAR clauses that are incorporated into the agreement.

This document is crucial for any vendor receiving a Purchase Order under the SAT from UT-Battelle, LLC. It details the mandatory terms and conditions that will govern the contract, including performance expectations, compliance requirements, dispute resolution, and termination clauses. Bidders must review these terms to understand their obligations and ensure they can comply before accepting a Purchase Order.

Form / Attachment / Pricing Sheet

This document, titled "PRIME SUPPLEMENTAL FLOWDOWN DOCUMENT," outlines additional terms and conditions that are incorporated by reference into subcontracts and purchase orders under a prime contract (No. DE-AC05-000R22725). It serves to flow down mandatory U.S. Government regulatory and customer obligations from Oak Ridge National Laboratory (ORNL) to its sellers.

• The document lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, along with specific DOE directives.
• Each clause is listed with its number, title, and date, and often includes applicability criteria based on contract thresholds (e.g., simplified acquisition threshold, dollar amounts).
• It specifies that in case of conflict between this document and other terms, the version or date in this document takes precedence.
• It clarifies that "Contractor" refers to the Seller, "Government" refers to the Company and/or Government, and "Contracting Officer" refers to the Company's Procurement Officer.

Potential bidders should review this document to understand the mandatory terms, conditions, and clauses that will apply to their subcontract or purchase order if they are awarded a contract. This includes understanding compliance requirements related to:

• Government regulations and ethics
• Small business subcontracting
• Equal opportunity and employment
• Export controls
• Information technology security
• Real estate and property management
• Safety and health
• Foreign travel and engagements
• Nuclear materials and safety
• Classified procurements
• Specific DOE directives and programs

Bidders must ensure their proposals and subsequent performance will comply with all applicable flowdown requirements.

Form / Attachment / Pricing Sheet

This document is Attachment C, a Bill of Materials (BOM) for PR475181. It requires vendors to provide specific details for the items they will supply.

• Item Description: TC12-SS-G-1-SP-22i-O-STP, SP=1 Pt10% sheath (or domestically equivalent)
• Part Number: SF01095
• Manufacturer: TempoTech Controls INC
• Quantity: 12
• Fields for Vendor Name, Quote Number, and Date are provided for vendor completion.
• Columns for Country of Origin, Lead Time, Unit Price, and Total Price are included for pricing details.

This attachment is crucial for bidders to accurately quote pricing and provide required item specifications. It outlines the specific material needed and serves as a template for submitting pricing information as part of their proposal.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from Oak Ridge National Laboratory (ORNL) for items and/or services. An award will be made based on the lowest priced, technically acceptable proposal.

• A firm fixed price quote with proposed delivery schedule.

• Completed and signed Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026).

• Identification of any exceptions taken to the terms and conditions, with reasons and alternate solutions if applicable. Failure to provide an "Exceptions" section implies full acceptance.

• Calibration Certification for each instrument/system, including instrument identification, calibration procedure used, standards/equipment utilized, and traceability information.

• Contract Type: Firm Fixed Price.

• Anticipated Subcontract Period of Performance: To be determined.

• NAICS Code: 334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables.

• Estimated Size: 750 Employees.

• Proposal Due Date: June 26, 2026, by 5:00 PM EST, submitted via email to the Procurement Officer.

• Offer Validity Period: 120 days.

• Evaluation: Lowest priced, technically acceptable proposal.

• Small Business Set-Aside: No.

• The specific "Bill of Materials" for the supplies/services sought is detailed in Attachment C.

• Key attachments include ORNL Terms and Conditions (Attachment A), Prime Contract Flowdowns (Attachment B), Bill of Materials (Attachment C), and Representations & Certifications (Attachment D).

• Questions are due by June 24, 2026, by 5:00 PM EST, submitted in writing via email to the Procurement Officer.