THIS IS A DRAFT REQUEST FOR PROPOSAL (RFP). This DRAFT RFP is issued solely to obtain information from industry on the re-acquisition of the Germany Aerial Mail Terminal (GAMT IV) requirement.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Air Force has issued a Draft Request for Proposal (RFP) for the re-acquisition of the Germany Aerial Mail Terminal (GAMT IV) requirement. This draft is for information gathering and feedback from industry on mail handling and distribution services for military personnel, DoD civilians, and contractors in the European Theater and other designated Areas of Responsibility. The operation is based at Frankfurt International Airport, Germany. Questions and comments on the draft RFP are due by January 30, 2026, 1500 Central European Time (CET).
Scope of Work
The GAMT IV operation ensures the efficient receipt, processing, and dispatch of mail, including postal equipment and supplies. Key tasks include:
- Processing incoming (prograde) and outgoing (retrograde) mail.
- Loading and unloading mailbags, parcels, and equipment.
- Sorting and distributing mail via commercial or military air.
- Scanning Enhanced Distribution Labels (EDL), Universal Postal Union Label (UPU), and Product Tracking and Reporting (PTR) numbers.
- Operating a central empty equipment depository.
- Maintaining 24/7 operations, including US Federal Holidays.
- Adhering to numerous regulations and publications.
- Capability to process contingency surge mail volume and store up to 20,000 kg of mail for two weeks.
Contract & Timeline
- Opportunity Type: Draft Request for Proposal (RFP) / Sources Sought
- Anticipated Contract Type: Firm Fixed-Price
- Period of Performance (Anticipated): Phase-in from December 1, 2026, to January 31, 2027. Base period from February 1, 2027, to November 30, 2028, with multiple option periods extending through November 30, 2031.
- Place of Performance: Frankfurt International Airport, Germany.
- Set-Aside: Unrestricted.
- Draft Feedback Due: January 30, 2026, 1500 CET.
- Published Date: January 16, 2026.
Evaluation (Anticipated for future RFP)
Award will be based on a Lowest Price Technically Acceptable (LPTA) methodology with acceptable past performance. Evaluation factors include:
- Price: Assessed for reasonableness and completeness.
- Technical: Rated 'Acceptable' or 'Unacceptable', covering Past (Technical) Experience (minimum 12 consecutive months of similar service in the last 3 years, processing at least 8,000,000 kg annually), Management Approach, and Quality Control Plan.
- Past Performance: Evaluated for Recency (minimum 12 consecutive months in the last 5 years), Relevancy (similar scope and magnitude), and Quality. Subcontractor consent letters are required for past performance evaluation.
Additional Notes
This is a draft for industry feedback and does not constitute a formal RFP. A previous Request for Information (RFI) was published on June 16, 2025 (Notice ID: FA5641-27-GAMT). Key attachments for review include the Draft PWS, Instructions to Offerors, Evaluation Criteria, Past and Present Performance Questionnaire, and Subcontractor Consent Letter. A specific clause for Contingency/Wartime Mail Surge Operations outlines conditions and payment for mail volume surges exceeding 800,000 kg per month. Questions should be directed to Ms. Noemi Toth-Phillips (noemi.toth-phillips@us.af.mil) and Ms. Barbara Wafzig (barbara.wafzig.de@us.af.mil).