Time Charter Lease for Transportation and Logistics Support in Support of United States Coast Guard (USCG)

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure transportation and logistics support services via a Time Charter Lease to enhance U.S. Coast Guard (USCG) operations, enabling personnel to effectively execute missions and objectives.

• Operate and maintain a vessel under the guidance of an embarked USCG Operations Manager.

• Provide logistics and transportation services onboard a vessel, including at-sea replenishment (food, fuel, potable water, laundry, personnel).

• Conduct routine crew swaps on a four-week periodicity.

• Provide refueling at sea services.

• Support transportation and storage of persons and goods.

• Equip, supply, stow, maintain, and arrange for repairs of the vessel.

• Operate vessel systems for propulsion, navigation, maneuvering, deck operations, and services.

• Provide comprehensive training sessions on safety procedures and emergency protocols.

• Vessel must be maintained in an efficient and seaworthy state.

• Crew must be Certificate of Inspection-compliant.

• Operations must be conducted in accordance with COR direction.

• Specific capacity requirements for dry stores (600 cu ft), refrigerated stores (600 cu ft), frozen stores (300 cu ft), fuel (60,000-gal reserve), potable water (12,000 gal), and deck space (800 sq ft).

• Minimum berthing for 12 Coast Guard personnel (4 one-person staterooms, 4 two-person staterooms).

• Government workspaces include an Operations and Communications Center and an Armory with specific electrical and cooling requirements.

• Medical space requirements include a bed, exam table, sink, electrical outlets, safe, refrigerator, storage cabinets, and oxygen bottle mounts.

• Vessel Security Plan must be established and executed per USCG regulation.

• Physical security for ordnance storage space includes alarms and remote monitoring.

• Base Period: 6 months

• Option Period: 6 months

• Place of Performance: Caribbean Basin, Gulf of America, and surrounding areas, as directed by COR.

• Manning plan submission within 5 days of award (draft) and 30 days (final).

• Contingency plan for labor disruption and personnel substitution due to leave, sickness, or death, submitted within 30 days of award.

• Quarterly status reports and monthly cost reports.

• Monthly Fuel Inventory and Consumption (NEURS) Report.

• Crew swap planning and coordination.

• Training and certification of crew members.

• Consumables include food stores, migrant inventory supply, and victuals/petroleum products.

• Travel reimbursement for approved mission-related activities.

Solicitation / RFP / RFQ

This solicitation is for the United States Coast Guard (USCG) to issue an initial task order under the HSC-Ocean IDIQ contract. The task order will focus on vessel operations, maintenance, and logistics support in the Caribbean Basin and surrounding areas to meet immediate operational requirements.

• Vessel operations, maintenance, and logistics support.

• Specific requirements will be detailed in Task Order Attachment 1 – Statement of Work (SOW).

• Key areas of technical capability evaluation include:

  • Fuel reserve capacity for transfer
  • Potable water capacity for transfer
  • Dry, refrigerated, and frozen stores capacity
  • Berthing capacity
  • Dry working deck space
  • Fire suppression, lighting, and alarms for Ready Service Locker
  • Migrant supply storage capacity

• Contract Type: Hybrid - Firm Fixed Price (FFP) and Cost-Reimbursement (CR).

• Period of Performance: 6-month base period and a 6-month option period.

• CLINs include:

  • CLIN 001 (FFP): Transportation and Logistics Support Services (vessel charter services).
  • CLIN 002 (CR): Consumables and Outfitting (NTE $1,400,000.00 per period; Overhead and Fee Costs not allowed).
  • CLIN 003 (CR): Travel (NTE $400,000.00 per period; Overhead and Fee Costs not allowed).

• Offer Due Date: January 8, 2026, 5:00 PM EST.

• Proposals must be submitted electronically via email to the Contract Specialist and Contracting Officer.

• Evaluation Factors:

  1. Threshold Requirements (Non-Price): Acceptable/Unacceptable basis.
  2. Technical Capabilities (Non-Price): More important than Price.
  3. Price.

• Award will be made to the responsible Offeror whose proposal represents the best value to the Government using a tradeoff process.

• Unrestricted and open to only HSC Indefinite Delivery Indefinite Quantity awardees.

• NAICS Code: 483111 (Deep Sea Freight Transportation).

• PSC Code: V124 (Transportation: Marine Charter).

• Offerors must have an active Federal Government contracts registration in the System for Award Management (SAM).

• Proposals are limited to 10 pages for Technical Capabilities.

• All applicable FAR and HSAR clauses are incorporated by reference or in full text.

Form / Attachment / Pricing Sheet

This Excel workbook serves as a pricing worksheet for the Transportation and Logistics Support Services task order. It is used to calculate the Offeror's total evaluated price.

• The workbook contains instructions for completing the pricing details.
• Bidders are instructed to edit all worksheets and cells highlighted in green.
• Day Rate Pricing must include all indirect costs and profit.
• The workbook outlines CLINs for "Transportation and Logistics Support Services," "Consumables and Outfitting," and "Travel."
• It specifies periods of performance for a base period (2026-05-01 to 2026-10-31) and an option period (2026-11-01 to 2027-04-30).
• Pricing is broken down by Labor Category, Rate, QTY, Total, and Unit.
• The "Price_Summary" sheet provides a consolidated view of CLINs, CLIN Types (FFP, CR), and total costs for the base and option periods.

This document is critical for bidders to understand the pricing structure and to accurately prepare their proposals. It details the cost components for the task order, including specific CLINs and their associated costs for different performance periods. Bidders must ensure their pricing aligns with these requirements and includes all necessary indirect costs and profit within the specified rates. The instructions highlight that additional burdens cannot be added to Consumables/Outfitting or Travel CLINs during execution.

Form / Attachment / Pricing Sheet

This document outlines specific threshold requirements for Task Order 1, likely related to vessel specifications and operational capabilities. It serves as a checklist or set of criteria that offerors must meet or provide details on.

• Location: Operations are to be conducted in the Gulf of America or District Southeast area.
• Response Time: Services must be providable within 30 days of contract award.
• Capabilities: Must be capable of providing refueling at sea services.
• Communications Infrastructure: Requires space, weight, power, and cooling for information exchange systems, and specific Offeror-furnished equipment for the communications room (six 30A circuits, six 20A circuits).
• Storage/Workspace: Minimum of 160 sq ft (10' x 16') for small arms storage and workspace, including required security features.
• Ready Service Locker (RSL): Provision of one RSL with specified exterior dimensions (11' x 9' x 9') and installation requirements, including secure mounting and discreet placement.

This attachment details critical operational and technical requirements for Task Order 1. Bidders must carefully review these specifications to ensure their proposed vessels and services meet all stated criteria. Failure to meet these requirements may impact proposal eligibility or evaluation.