TN-ERWIN NFH-T25R1-REHAB ASPHALT PAVEMENT

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks proposals for the "Rehabilitation of Federal Hatchery Road & Parking Areas" project located at the Erwin Fish Hatchery in Erwin, TN. The project involves milling, repairing cracks, overlaying with new asphalt, and applying a seal coat to approximately 4,000 square yards of roadway and parking lots.

• Milling (partial removal of deteriorated roadway surface).

• Repair of underlying cracks.

• Overlay (resurfacing with new asphalt).

• Seal coat (protective surface layer) application.

• Work includes the Hatchery Entrance Road, Visitor Parking, Overflow Parking, and Museum Parking areas.

• Contract Type: FIRM FIXED PRICE

• Magnitude of Construction Price Range: Between $100,000 and $250,000.

• Period of Performance: Work to commence within 14 calendar days after notice to proceed, with completion no later than November 14, 2026.

• This RFQ is set aside for Total Small Business.

• Quotations must be submitted electronically via email to nicole_johnson@ios.doi.gov.

• Key submission components include:

  • Completed SF 1442
  • Signed Amendments (if applicable)
  • Pricing for items on the Quote Schedule (Attachments 3 & 4)
  • Contractor Evaluation Documentation (Relevant Experience Questionnaire, Technical Submission)
  • Representations and Certifications (can be completed via SAM.gov)
  • Executed Bid Guarantee

• Evaluation will be based on a comparative evaluation of price and non-price factors, including Technical Approach, Relevant Experience, Quality Control Approach, Schedule & Performance Risk, and Price. Preference may be given to contractors with experience on US Fish and Wildlife Service projects or those located in the project's geographical area.

• Requests for Information must be submitted in writing to nicole_johnson@ios.doi.gov.

• Total Small Business Set-Aside.

• A site visit is urged and expected. Arrangements can be made by contacting Matthew Falcone.

• Technical or project-specific questions during the site visit are restricted; all substantive inquiries must be submitted in writing.

• The contract will incorporate numerous FAR clauses and provisions, including those related to environmental impact, green procurement, labor standards, and payment requirements (e.g., Invoice Processing Platform - IPP).

Form / Attachment / Pricing Sheet

This document is a survey designed to collect information from potential bidders regarding their past or present relevant experience. It is intended to help the government assess a company's capabilities and suitability for an opportunity.

• General Business Information: Collects basic company details including organization date, key personnel, and SAM.gov Unique Entity ID.
• Contracts/Subcontracts Completed or In Progress: Requires detailed information on up to three prime or subcontracts, including:
  • Contracting Agency or Company
  • Point of Contact and Telephone Number
  • Contract Number and Amount
  • Project Title, Location, and General Scope
  • Your Role (Prime, Joint Venture, Subcontractor) and work performed
  • Details of any subcontracted work, including total amount
  • Period of Performance, Scheduled/Actual Completion Dates, and Percentage of Work Completed
  • Information on terminations, use of Quality Control/Safety Plans, and any encountered problems and their resolutions.
• Certification of Past Performance Information: A section for certifying the accuracy of the provided data.

Bidders must complete this survey to provide evidence of their relevant experience. The information submitted will likely be used to evaluate a bidder's qualifications and capacity to perform the work required by the solicitation. Failure to provide complete and accurate information may impact the evaluation of a proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Statement of Work for construction services related to light asphalt rehabilitation at the Erwin National Fish Hatchery.

• Location: Erwin National Fish Hatchery, 520 Federal Hatchery Road, Erwin, TN 37650.

• Work Areas: Includes light asphalt rehabilitation on the entire existing footprint of several assets, specifically:

  • Route #010: Federal Hatchery Road
  • Route #900: Visitor Parking
  • Route #901: Overflow Parking
  • Route #902: Museum Parking

• Tasks:

  • Surface preparation (milling 1.5-IN on Route #010-Road, scarifying on others).
  • Crack and pothole repair.
  • Tack coat application.
  • Asphalt paving and compaction (1.5-IN for Route #010-Road, 2-IN for others).
  • Seal coat application.
  • Thermoplastic markings.

• Existing Conditions: The work includes addressing edges of pavement covered by soil and/or grass (typically 1-3 IN), which must be exposed and cleaned.

• Period of Performance (POP): 180 days commencing after Notice to Proceed (NTP).

• Location: Erwin National Fish Hatchery, Erwin, TN.

• Specifications: Work must conform to USFWS R4 IMB Division 01 Specifications for Construction Projects, USFWS Erwin NFH Transportation Assets Specifications for Asphalt Overlay, and Tennessee Department of Transportation Standard Specifications for Road and Bridge Construction, 2021. The most stringent specification governs in case of conflict.

• Materials: Hot-mix asphalt overlay must be produced from all new materials; no reclaimed asphalt pavement is allowed.

• Compaction: Asphalt must be compacted to at least 91% of the maximum theoretical density.

• Road Traffic Disruption: Specific limitations on complete shutdown durations for Federal Hatchery Road (Route #010) and other assets are detailed.

• Coordination: A collaborative approach is required, including a Pre-Construction Meeting.

• Phases of Work: Submittals, Demolition and Construction, and Inspections/Acceptance/Close-Out.

• Permitting: No required permits for this work.

• Working Conditions: Contractor is responsible for site cleanup, repair of damages, and removal of debris.

• Millings: 50-CY of millings to be retained on-site; remaining millings to be hauled offsite.

• Testing: Seven (7) full-depth core samples required for thickness and density testing.

• Mix Design: Contractor is responsible for the mix design, which must be submitted and accepted by the USFWS COR prior to construction.

• Weight Tickets: All weight tickets must be provided to the USFWS onsite representative.

• Site Safety: Contractor is responsible for an effective safety program, including a Site-Specific Safety Plan and Job Hazards Analysis.

• Quality Control: Contractor is responsible for Quality Control (QC) throughout the process.

Other / Unclassified

This document is a General Decision Number (GDN) for wage rates applicable to highway construction projects in Tennessee. It lists prevailing wage rates and fringes for various construction trades and equipment operators.

Bidders on federal or federally-assisted highway construction projects in Tennessee must consult this document to understand the minimum wage requirements for laborers and mechanics. This information is crucial for accurate cost estimation and proposal development, as it directly impacts labor costs. The document also outlines Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors) applicability and requirements, as well as the process for wage determination appeals.

Form / Attachment / Pricing Sheet

This document is a pricing schedule (Quote Schedule) for the construction contract opportunity. Bidders are required to fill in their firm's information and provide unit prices and total prices for each line item.

• Firm Information: Name, Address, Unique Entity ID, CAGE Code, Point of Contact details.
• Project Description: Firm Fixed Price Construction contract for roadway and parking lot rehabilitation, including milling, crack repair, asphalt overlay, and seal coat.
• Location: FWS Erwin National Fish Hatchery, Erwin, Unicoi County, Tennessee.
• Line Items:
  • 00010: Rehab Hatchery Entrance Rd (RT#010) - Lump Sum (LS)
  • 00020: Rehab Visitor Parking (RT#900) - Lump Sum (LS)
  • 00030: Rehab Overflow Parking (RT#901) - Lump Sum (LS)
  • 00040: Rehab Museum Parking (RT#902) - Lump Sum (LS)
• Pricing: Fields for Unit Price and Total Price for each item, and a Grand Total.

This document is critical for bidders to provide their proposed pricing for the specified construction work. Completing this schedule accurately is a key part of the proposal submission. Bidders must fill in all requested firm information and pricing details.

Form / Attachment / Pricing Sheet

This document is a quote schedule, specifically labeled 'T25R1 Quote Schedule'. It appears to be a template or form intended for bidders to provide pricing information for various road maintenance and paving services.

• Item Number: A numerical identifier for each service item.
• Description: A brief description of the service (e.g., Surface Preparation, Crack and Pothole Repair, Asphalt Paving and Compaction, Seal Coat, Thermoplastic Markings).
• Quantity/Location Columns: Columns labeled '#010-Road', '#010-Loop', '#900', '#901', '#902' likely represent different locations, zones, or types of work where pricing should be entered.
• Totals: Columns for summing up costs.
• Notes: A field for additional remarks.

Bidders are expected to use this schedule to input their proposed costs for each listed item and potentially for each specified location/zone. The '0.0' values currently present indicate that no pricing has been entered yet. This document is crucial for understanding the cost structure expected by the government and for preparing a compliant price proposal.

Solicitation / RFP / RFQ

This solicitation is for light asphalt rehabilitation on the entire existing footprint of several assets at the US Fish and Wildlife Service Erwin National Fish Hatchery in Unicoi County, Tennessee. The project magnitude is estimated to be between $100,000 and $250,000.

• Light asphalt rehabilitation on the existing footprint of various assets at the Erwin National Fish Hatchery.

• Specific areas include: Rehab Hatchery Entrance RD (RT#010), Rehab RT#3900 Visitor Parking, Rehab RT#901 Overflow Parking, and Rehab RT#3902 Museum Parking.

• Work must be accomplished in accordance with the FWS solicitation and attached documents.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: May 18, 2026, to November 14, 2026 (180 calendar days after notice to proceed).

• Offers are due by 03/31/2026 at 1700 local time.

• Offers must be submitted via email to nicole_johnson@ios.doi.gov.

• Award selection will be made on a Best Value basis, considering price and factors other than price (Technical, Relevant Experience).

• Refer to Sections L and M of the solicitation for required documents and evaluation factors.

• A site visit is highly encouraged; instructions are in Section L under FAR clause 52.236-27.

• This acquisition is a Total Small Business set-aside.

• Only responsible sources with Small Business status may submit a quotation.

• Offers from non-Small Business concerns will be considered nonresponsive and rejected.

• A Bid Bond is required.

• For awards over $35,000, a Payment Bond is required.

• For awards over $150,000, both Payment and Performance Bonds are required.

• Wage Determination TN20260147, dated 1/2/2026, is incorporated.