TNF Fire Extinguisher Services

Questions & Answers / Clarifications

This document provides answers to questions submitted by offerors in response to Solicitation 1240BF26Q0028 for TNF Fire Extinguisher Services.

• Authorization for Work: Contractors will not receive authorization while on-site. Authorization and funding will be provided via a separate task order after required units and services are identified, necessitating a return trip during the Base Period.
• Centralized Location for Maintenance: The requirement for a centralized location for consolidating fire extinguishers has been removed from the PWS. Contractors will now be responsible for visiting each location to inspect units in their installed locations.
• 2.5 lb CO2 Extinguishers: This line item has been removed from the Schedule of Items due to the unavailability of UL-listed extinguishers of this size.
• Item 13AK (Disposable vs. Rechargeable Extinguishers): Item 13AK has been updated to 13AJ. The requirement is to replace 10 existing non-rechargeable (5 lb) ABC dry chemical extinguishers with 10 new rechargeable (5 lb) ABC dry chemical units. The offeror must include the cost of disposing of the old units and furnishing the new ones.

Several requirements have been modified or removed, including the centralized maintenance location and the 2.5 lb CO2 extinguisher line item. The process for authorization and the specifics of item 13AK have been clarified, impacting how contractors should quote and perform the work.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure fire extinguishers are fully functional, compliant with National Fire Protection Association (NFPA) and Occupational Safety and Health Administration (OSHA) requirements, certified, and ready for emergency use.

• Provide comprehensive fire extinguisher services, including maintenance, inspection, testing, recharge, refilling, replacement, and disposal.

• Services are required for multiple Tongass National Forest facilities throughout Southeast Alaska.

• All services must comply with this PWS, manufacturer's technical manuals, and applicable federal, state, and local standards, laws, and regulations.

• Contractor is responsible for visiting each location and inspecting each unit.

• Annual maintenance, inspection, and certification: 98% of requirements satisfied, or no more than 2 valid customer complaints per month.

• Internal maintenance, hydrostatic testing, replacement, and furnishing missing extinguishers: Zero deviations from performance standards.

• Remedies for defective services include rework at no cost to the Government within 24 hours.

• Period of Performance (POP): 1 Base Period of 12 months, with 4 Option Periods of 12 months each.

  • Base Period: Date of Award to April 30, 2027
  • Option Periods: May 1, 2027, through April 30, 2031

• Place of Performance: Multiple Tongass National Forest facilities in Southeast Alaska (Hoonah, Craig, Juneau, Ketchikan, Petersburg, Sitka, Thorne Bay, Wrangell, and Yakutat).

• Non-personal services contract.

• Firm-Fixed Price (FFP) contract type.

• Contractor must obtain all required licenses and permits.

• Contractor must hold current certification in fire protection services and demonstrate experience with NFPA and OSHA standards.

• Technicians must be trained and certified per NFPA 10.

• Contractor must provide a Contract Manager and a Quality Control Representative.

• Contractor is responsible for all travel.

• Government-furnished property and utilities will not be provided.

Amendment / Modification

This amendment modifies solicitation 1240BF2600028, dated 04/06/2026.

Key changes include:

• Addressing offeror questions.

• Updating quantities for CLINs 0013, 1013, 2013, 3013, and 4013.

• Revising the Performance Work Statement (PWS) and Schedule of Items.

• Performance Work Statement (PWS)

• Schedule of Items

• CLINs 0013, 1013, 2013, 3013, and 4013

• The effective date of the amendment is 04/14/2026.

• Bidders are instructed to acknowledge receipt of this amendment.

• The period of performance is stated as 05/01/2026 to 04/30/2027.

• This is a Firm-Fixed Price, Requirements, Non-Personal Services contract for commercial fire extinguisher services for the Forest Service, Tongass National Forest (TNF), Southeast Alaska.

• Work will be specified and funded at the task order level.

Form / Attachment / Pricing Sheet

This document is a price sheet (Schedule of Items and Price Sheet) for the "TNF Mechanical and Plumbing Systems and Equipment Maintenance" opportunity (1240BF23Q0026). It requires bidders to provide unit prices and totals for various mechanical maintenance tasks across multiple facilities and option periods. It also includes a section for "Over and Above Work" which is to be negotiated (TBN).

• Base Period and Option Periods: Pricing is broken down for a base period (Sept 2023 - July 2024) and four option periods (Aug 2024 - July 2028).
• Locations: Maintenance services are detailed for facilities in Angoon, Craig, Hoonah, Juneau, Ketchikan, Petersburg, Sitka, Thorne Bay, Wrangell, and Yakutat.
• Itemized Services: Includes specific equipment maintenance (e.g., furnaces, boilers, water heaters, air handling units, heat pumps) and "Over and Above Work."
• Pricing Structure: Requires estimated quantities, unit of issue, unit price, and total price for each item.
• Instructions: Bidders are instructed to only fill in the yellow highlighted cells and not alter formulas. Mobilization costs are to cover allowable travel and other direct/indirect tasks.

This document is critical for bidders to understand the cost structure and pricing requirements for the mechanical maintenance services. It outlines the specific locations, types of equipment, and service periods for which pricing must be submitted. Bidders must accurately complete this sheet to provide a comprehensive quote for the opportunity.

Form / Attachment / Pricing Sheet

This document is a pricing sheet (Schedule of Items and Price Sheet) for the "TNF Mechanical and Plumbing Systems and Equipment Maintenance" opportunity (Solicitation Number: 1240BF23Q0026). It requires bidders to provide unit prices for various mechanical maintenance tasks across multiple facilities and option periods. The sheet also includes sections for "Over and Above Work" and "Mobilization." Bidders are instructed to fill in only the yellow-highlighted cells and not alter existing formulas.

• Company Information: Fields for Company Name, Point of Contact, CAGE Code, UEI Number, Address, Phone, and E-mail.
• Base Period and Option Periods: Detailed breakdown of maintenance items (e.g., Mechanical Maintenance for specific facilities, Over and Above Work) with estimated quantities, unit of issue, unit price, and total price for each period.
• Specific Equipment and Services: The "Individual Price List" and "Price Sheet" tabs detail specific equipment (e.g., boilers, water heaters, air handling units, heat pumps) and associated services (e.g., Full Service, Partial Service) with their respective service frequencies and unit prices.
• Notes: Clarifications regarding equipment matching Attachment 2, the purpose of individual pricing, and coverage of mobilization costs.

This document is critical for bidders to understand the pricing structure and requirements for the mechanical maintenance services. It provides the detailed breakdown of line items, quantities, and service frequencies across multiple locations and contract periods, which is essential for developing a comprehensive and competitive bid. Bidders must accurately complete this sheet to reflect their proposed pricing for all required services.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure fire extinguishers are fully functional, compliant with National Fire Protection Association (NFPA) and Occupational Safety and Health Administration (OSHA) requirements, certified, and ready for emergency use.

• Provide fire extinguisher services for multiple Tongass National Forest facilities throughout Southeast Alaska.

• Services include maintenance, inspection, testing, recharge, refilling, replacement, and disposal of fire extinguishers.

• All services must be performed in accordance with the PWS, manufacturer's technical manuals, and applicable local, state, and federal standards, laws, and regulations.

• Acceptable performance is defined as achieving 98% of the requirement satisfaction.

• Specific performance standards are detailed for Annual Maintenance, Internal Maintenance, Hydrostatic Testing, Replacement and Disposal, Furnishment of Missing Extinguishers, and Over and Above Work.

• Remedies for non-compliance include rework within 24 hours at no cost to the Government.

• Period of Performance: 1 Base Period of 12 months and 4 Option Periods of 12 months each, estimated from Date of Award through April 30, 2031.

• Place of Performance: Multiple Tongass National Forest facilities located throughout Southeast Alaska (Hoonah, Craig, Juneau, Ketchikan, Petersburg, Sitka, Thorne Bay, Wrangell, and Yakutat).

• Contractor must provide a Contract Manager and a Quality Control Representative.

• Technicians must be trained and certified in accordance with NFPA 10.

• Contractor must obtain all required licenses and permits and hold current certification in fire protection services.

• Contractor must coordinate all personnel access to government facilities with the COR at least 10 business days in advance.

• Contractor employees must identify themselves with visible nametags.

• Government will provide a centralized location at each district for consolidating fire extinguishers and a safe work area.

Solicitation / RFP / RFQ

This solicitation, numbered 1240BF26Q0028, is for commercial fire extinguisher services for the Forest Service, Tongass National Forest (TNF) in Southeast Alaska. The contract will be a Firm-Fixed Price, Requirements, Non-Personal Services contract.

The primary service is annual maintenance, inspection, and certification of fire extinguishers across various Forest Service facilities. This includes:

• Craig Facilities
• Hoonah Facilities
• Juneau Facilities
• Ketchikan Facilities
• Petersburg Facilities
• Sitka Facilities
• Thorne Bay Facilities
• Wrangell Facilities
• Yakutat Facilities
• TNF Fleet Vehicles
• Internal Maintenance
• Hydrostatic Testing and Certification
• Replacement and Disposal of Fire Extinguishers
• Furnishment of Missing Fire Extinguishers
• Over and Above Work

Detailed requirements are specified in the attached Performance Work Statement (PWS - Attachment 1), Equipment List (Attachment 2), and Schedule of Items and Price Sheet (Attachment 3).

• Contract Type: Firm-Fixed Price, Requirements, Non-Personal Services.

• Period of Performance: The base period is from 05/01/2026 to 04/30/2027. The solicitation also includes option periods for subsequent years, extending up to 04/30/2031.

• Offer Due Date: 04/20/2026 at 1300 AD.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.12-5 by reference, with addenda.

• The acquisition is set aside 100% for Small Business.

• North American Industry Classification Standard (NAICS) code is 238220 with a size standard of $19 million.

• The issuing office is USDA-FS CSA Northwest 4, Portland, OR.

• The contracting officer is Veronica Lamboy Santana.

Solicitation / RFP / RFQ

This document outlines the Federal Acquisition Regulation (FAR) and U.S. Department of Agriculture Acquisition Regulation (AGAR) clauses, provisions, and additional terms and conditions applicable to a solicitation for fire extinguisher services in Alaska. The government intends to award a Firm-Fixed Price, Requirements, Non-Personal Services contract.

• Technical Capabilities: Offerors must provide a detailed Service Plan, Work Schedule, Inspection and Testing Capabilities, Maintenance and Repair Capabilities, Range of Supported Equipment, and Technician Qualification and Certifications. All sub-factors must be rated acceptable.

• Past Performance: Offerors must demonstrate recent (within 3 years) and relevant past performance. An "Unacceptable" rating will disqualify an offeror.

• Attachments: Key documents include the PWS for TNF Fire Extinguisher Services, Equipment List, Schedule of Items and Price Sheet, and SCA WD 2015-5685 R27.

• Contract Type: Firm-Fixed Price, Requirements, Non-Personal Services.

• Period of Performance: Not explicitly stated, but options to extend services are included.

• Estimated Value: Not stated.

• Questions Deadline: Friday, April 10, 2026, at 1:00 PM (AK Time).

• Answers Posted: Wednesday, April 15, 2026, at 1:00 PM (AK Time).

• Offer Submission Deadline: Monday, April 20, 2026, at 1:00 PM (AK Time).

• Submission Method: Electronic email to specified addresses.

• Required Attachments: Technical Capability (Word/PDF), Past Performance (PDF), and Price (Excel).

• Evaluation Factors: Award will be made to the offeror providing the most advantageous quote, based on Technical Capabilities (rated acceptable/unacceptable), Past Performance (rated acceptable/unacceptable), and Price (primary evaluation factor for determining award, assessed for reasonableness and completeness).

• Small Business: Notice of Total Small Business Aside (NOV 2025) is included.

• Other: Offerors must certify compliance with anti-discrimination and DEI laws.

• A site visit has not been scheduled.

• Offerors are encouraged to conduct their own research at their own expense.

• The government reserves the right to require submission of Other Than Certified Cost or Pricing Data.

• Late offers will not be considered unless specific conditions are met.

• All amendments will be posted on SAM.gov. Offerors must acknowledge receipt of amendments via email.

Form / Attachment / Pricing Sheet

This document provides a detailed inventory of fire extinguishers located across various facilities within the Tongass National Forest (TNF) and associated districts. It serves as a reference for the types, quantities, and locations of existing fire suppression equipment, outlining maintenance and testing requirements.

• Facility Locations: Lists specific Ranger Districts (e.g., Craig, Hoonah, Juneau, Ketchikan, Petersburg, Sitka, Thorne Bay, Wrangell, Yakutat) and their respective administrative offices, warehouses, bunkhouses, and other specialized buildings.
• Equipment Details: Specifies the type of fire extinguisher (e.g., Multi-Purpose ABC Dry Chemical, Halotron, CO₂), size (e.g., ~5 lbs, ~10 lbs), quantity, and whether it is rechargeable or disposable.
• Maintenance Requirements: Indicates that annual maintenance, inspection, and certification are required in accordance with NFPA 10 and OSHA 29 CFR 1910.157 standards.
• Specific Needs: Highlights instances where fire extinguishers are missing, require replacement (e.g., server rooms needing CO₂ or Halotron), or need to be provided by the contractor.
• Fleet Inventory: Includes fire extinguishers for various fleet vehicles, boats, UTVs/ATVs, tractors, forklifts, and golf carts.

This attachment is crucial for bidders to understand the scope of work related to fire extinguisher maintenance, testing, replacement, and provision. It details the current state of equipment, identifies specific locations and quantities, and points out areas where new equipment or services are required. Bidders must use this information to accurately estimate costs and resources needed to fulfill the contract requirements, including addressing noted deficiencies and ensuring compliance with all standards.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific geographic areas. This specific determination applies to Alaska, including the boroughs of Haines, Juneau, Ketchikan Gateway, Prince of Wales, Sitka, Skagway-Yakutat, and Wrangell-Peters.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders related to paid sick leave and minimum wage, as well as details on vacation and holiday pay.
• Outlines the process for requesting additional classifications and wage rates if an occupation is not listed.

This document is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified Alaska region. It establishes the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.