Toilet Vault Pumping NZ Tonto NF

Questions & Answers / Clarifications

This document provides responses to vendor inquiries regarding the Combined Synopsis/Solicitation (127EAU26Q0052).

• Contract Status: This is a new requirement and not a continuation of a previous contract.
• Water Provision: The government will not provide any furnished property or supplies, including water.
• Minimum Pumping Volume: The minimum volume expected to be pumped per service call is 1,000 gallons (equivalent to 1 Vault).

This Q&A document clarifies key aspects of the requirement, particularly regarding the newness of the contract, the provision of water, and minimum service volumes. Bidders should incorporate this information into their understanding of the solicitation requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide septic collection services for vault toilets, holding tanks, septic tanks, and lift stations within the North Zone of the Tonto National Forest, encompassing the Payson, Tonto Basin, and Pleasant Valley Ranger Districts.

• Pumping and removal of septic refuse from various facilities, including vault toilets (up to 1000 gallons), camp host tanks (300-4,000 gallons), and lift stations (4,000 gallons).

• Removal of all debris, including but not limited to cans, bottles, rocks, sticks, animal parts, clothing, plastic bags, metal products, toilet paper rolls/dispensers, tools, diapers, and sanitary napkins.

• Pumping to within 4-5 inches of the bottom for flat-bottom vaults, or until suction hose struggles for sloped bottoms.

• Immediate cleanup and disinfection of any spilled waste.

• Transport and disposal of all waste materials to an approved site in accordance with all applicable laws, ordinances, and regulations, ensuring no contamination of the surrounding ground. Disposal must be off Forest Service land.

• Maintaining work areas free from waste, rubbish, tools, and equipment, leaving them clean, neat, safe, and workmanlike upon completion.

• All vault toilets and lift stations are to be pumped on a flexible, pre-scheduled basis between sunrise and sunset.

• Septic refuse removal to be 100% complete.

• Contractor employees must maintain a reasonable appearance and be courteous to the public.

• Vault lids must be closed after servicing.

• A brief Status Report documenting any issues encountered during pumping is required within 24 hours of completion.

• Base Period: June 15, 2025, to June 14, 2026.

• Four (4) additional one-year Option Periods.

• Work will be performed on District 4 (Payson), District 5 (Pleasant Valley), and District 6 (Tonto Basin) of the Tonto National Forest.

• Contractor shall comply with all applicable Federal, State, and local environmental protection laws and regulations.

• Prohibited substances include Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and Persistent Bio-accumulative and Toxic (PBT) chemicals.

• Contractor shall furnish all supplies and equipment, including motorized equipment in good operating condition that prevents leaks, and watertight, enclosed truck beds.

• Contractor shall designate a contract manager responsible for performance and with full authority.

• Government reserves the right to remove any contractor employee for endangerment, unprofessional conduct, or incapacitation.

• Services are to be performed Monday-Thursday, excluding Federal Holidays. Notification to the COR is required for missed services due to circumstances beyond the contractor's control.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ). It is a set-aside for full and open competition. The procurement is for Septic Tank and Related Services, with a NAICS code of 562991 and a Small Business Size Standard of $9M.

• Description of Requirement: Septic refuse removal from designated vault toilets, including transport and disposal to an approved site.

• Equipment: Motorized equipment must be capable of septic refuse removal without leakage during transport.

• Capacity: Equipment must service over 1,000 gallons of septic refuse at a time, accommodating vault toilets (up to 1000 gallons), camp host tanks (300-4,000 gallons), and Lift Station Vaults (up to 4,000 gallons).

• Waste/Disposal: Transport and disposal of waste materials must comply with all applicable laws and regulations. Debris must be removed in a leak-proof container/bag and disposed of outside Forest Service land.

• Timeliness: Services are required on an as-needed, flexible basis, Monday through Thursday.

• Contract type: Not explicitly stated, but evaluation includes base period, option periods, and a potential six-month extension under FAR 52.217-8.

• Period of Performance: Includes base period, option periods, and potential extension. Specific dates are referenced as "See attached Form 1449".

• Estimated Value: Not explicitly stated, but the Small Business Size Standard is $9M.

• Submission Instructions: Offers must be submitted via email to veronica.beck@usda.gov by the due date and time. The email must contain three separate attachments: Price Proposal (Schedule of Items in EXCEL FORMAT with working formulas), Technical Approach (Adobe PDF), and acknowledgement of amendments.

• Evaluation Criteria: Quotes will be evaluated based on the highest technically rated quotation with fair and reasonable pricing and acceptable or neutral past performance. Award will be made to the highest technically rated offeror provided the price is fair and reasonable and past performance is acceptable or neutral. A tradeoff approach will be used for final selection.

• Key Deadlines:

  • Q&A Due: May 5, 2026, 1700hrs PST
  • Responses Due: May 26, 2026, 1700hrs PST

• Set-aside: Full and open competition.

• Registration: Offerors must have an active entity registration in the System for Award Management (SAM).

• Referenced Attachments: Schedule of Items, Statement of Work, Form 1449, Attachment 2 (Schedule of Items).

• Technical Approach Requirements: Must address Equipment, Capacity, Waste/Disposal, and Ability to respond in a timely manner.

• Pricing: Must include pricing for the base period and all option periods. Quantity price discounts and prompt payment discounts should be included.

• Past Performance: Will be evaluated based on information from references, USDA contracts, Federal Government sources, and CPARS. Ratings include Acceptable, Neutral, and Unacceptable.

• Government Point of Contact: Veronica Beck (veronica.beck@usda.gov, 951-405-4068).

Forms / Attachments / Pricing Sheets

This document contains maps detailing the locations of various recreation sites and facilities within the Tonto National Forest, specifically for "Tonto NF North Zone Toilet Pumping" operations. It serves as a visual guide to identify the areas where toilet pumping services are required.

• Geographic Coverage: Maps cover areas including Payson, Pleasant Valley, Tonto Basin, and specific campgrounds and day-use areas.
• Site Identification: Each map highlights specific locations such as trailheads, campgrounds, day-use areas, and individual restrooms or vault toilets.
• Geographic Coordinates: Many locations are marked with latitude and longitude coordinates.
• Road and Feature Identification: Maps show major roads (e.g., AZ 260, SR 188), creeks, lakes, and other relevant geographical features.
• Legend: Symbols are used to denote different types of facilities, such as "Vault Toilet," "Restroom," "Camping Area," "Boat Ramp," and "Host Site."

This document is crucial for any bidder involved in the "Tonto NF North Zone Toilet Pumping" opportunity. It provides the precise locations and a visual understanding of the sites requiring service, enabling bidders to assess the scope of work, logistical challenges, and resource allocation needed for a successful bid. Understanding the geographical distribution of these sites is essential for planning routes and service schedules.

Solicitation / RFQ

This document is a Request for Quotation (RFQ) for toilet pumping services for the Tonto National Forest North Zone for Fiscal Year 2026 (FY26). The services are required to support base operations and include potential option years.

• Base Period: Toilet pumping services for the Tonto NF North Zone during FY26.

• Option Years: The solicitation includes options for four additional years of service, extending the period of performance through FY30.

• Contract Type: Commercial Items.

• Period of Performance: Base period is 07/01/2026 to 06/30/2027. Option years extend through 06/30/2031.

• Estimated Value: Not explicitly stated in the provided document, but the "TOTAL AWARD AMOUNT" block is present for government use.

• Offer Due Date: May 26, 2026, at 1700 PT.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30. The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference.

• Evaluation Criteria: Not detailed in this document; refer to referenced FAR clauses.

• The North American Industry Classification Standard (NAICS) code is 562991, with a size standard of $9 Million.

• The acquisition is set aside for Small Business.

• The solicitation is issued by USDA-FS CSA Southwest 4.

• Delivery is FOB Destination.

• Payment will be made by the issuing office.

• Invoices should be submitted to the address shown in Block 18a unless otherwise specified.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items, likely a pricing sheet or a breakdown of services required for the Tonto National Forest, North Zone Recreation contract. It details the estimated quantities and units for vault toilet pumping services over a base year and four option years.

• Project Title: Tonto NF North Zone Toilet Pumping
• Base Year Period of Performance: 07/01/2025 – 06/30/2026
  • Item 0001: Vault Toilet Pumps Funding (Approx. 157 pumps), Unit: USD
• Option Year 1 Period of Performance: 07/01/2026 – 06/30/2027
  • Item 1001: Vault Toilet Pumps Funding (Approx. 157 pumps), Unit: USD
• Option Year 2 Period of Performance: 07/01/2027 – 06/30/2028
  • Item 2001: Vault Toilet Pumps Funding (Approx. 157 pumps), Unit: USD
• Option Year 3 Period of Performance: 07/01/2028 – 06/30/2029
  • Item 3001: Vault Toilet Pumps Funding (Approx. 157 pumps), Unit: USD
• Option Year 4 Period of Performance: 07/01/2029 – 06/30/2030
  • Item 4001: Vault Toilet Pumps Funding (Approx. 157 pumps), Unit: USD
• Units Defined: EA - EACH, MO - MONTH
• Contract Anticipated Type: Firm Fixed Price

This schedule provides potential bidders with an estimate of the quantity of vault toilet pumps to be funded annually for the Tonto National Forest, North Zone. Bidders should use this information to prepare their pricing proposals, as the award is anticipated to be a firm fixed-price contract. The estimated quantity of approximately 157 pumps per year is a key factor for cost estimation.