Torque Calibration System Upgrade 250-2000 lbf-ft

Solicitation / RFP / RFQ

This document provides instructions for preparing and submitting proposals for Solicitation Number FA226326Q0004. It details the format, content, and submission process for offers related to commercial products and services.

• Proposals must be submitted in two separate volumes: Volume I (Completed RFQ with Pricing) and Volume II (Technical Proposal).

• Page limitations apply to Volume I (50 pages) and Volume II (specific limits not detailed in this excerpt, but must be sufficient for evaluation).

• Proposals must adhere to specific formatting guidelines: 12-point font, 8.5 x 11-inch pages, 1-inch top/bottom margins, and 3/4-inch side margins.

• Pages must be numbered sequentially by volume.

• Proprietary information should be marked.

• Each page must include the legend: "SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104 CUI".

• Volume I requires a completed and signed RFQ, a cover letter addressing any exceptions, and completion of the Total Evaluated Price (TEP) worksheet.

• Volume II (Technical Proposal) must be clear, concise, and include a written response to EACH paragraph of the Purchase Description (Attachment 1), with supporting technical literature. It must also identify potential environment, safety, and operational hazards and their mitigation strategies.

• Proposals must be valid through June 30, 2026.

• Proposals must be submitted electronically through DoD SAFE (https://safe.apps.mil).

• Initial proposals submitted via email are not permissible.

• To submit, request a DoD SAFE drop-off code or email link from Christine Patterson (christine.patterson.1@us.af.mil) or Michael Hickey (michael.hickey.2@us.af.mil).

• Allow 24-48 hours for a response to drop-off requests.

• Files must be readable by MS Word 2016 or earlier, MS Excel 2016 or earlier, MS PowerPoint 2016 or earlier, or Adobe PDF.

• PDF files must enable textual search and copy functions.

• Uploaded files must be timestamped by the offer due date and time.

• Offerors are cautioned that non-compliance with RFQ terms and conditions may result in an unfavorable evaluation.

• The Government reserves the right to award without discussions, though discussions may be conducted.

• Not specified in this document.

• All referenced documents are available on the SAM.gov website.

• Offerors are encouraged to subscribe for e-mail notifications on SAM.gov.

• If the RFQ is amended, all unamended terms and conditions remain in effect.

• The Government will retain one copy of all unsuccessful proposals.

Form / Attachment / Pricing Sheet

This document lists anticipated delivery locations for the "Torque Calibration System Upgrade 250-2000 lbf-ft" opportunity. It is intended to assist offerors in determining the cost of FOB Destination for units that will be direct shipped to the Product Verification and Measurement Laboratory (PMEL).

• The list includes various Air Force bases and installations across the United States.
• The list is subject to change.
• More than one unit may be shipped to a single location.
• This attachment will be removed at the time of award.
• Specific addresses will be provided with each Delivery Order.

Offerors should use this list to estimate shipping costs and logistics for delivery to these anticipated locations when preparing their proposals. Understanding these potential delivery points is crucial for accurate cost-incurrence and proposal submission.

Other / Unclassified

This document is a PDF portfolio that requires Adobe Acrobat X or Adobe Reader X (or later) for optimal viewing. It does not contain specific content related to a solicitation, SOW, PWS, amendment, or Q&A.

This document is an informational notice regarding the viewing requirements for the PDF portfolio. It does not provide substantive details about the opportunity itself and is not directly relevant to a bidder's decision-making process or proposal preparation.

Form / Attachment / Pricing Sheet

This document lists anticipated delivery locations for units that are direct ship to the Product/Process Improvement and Manufacturing Laboratory (PMEL). This information is intended to assist offerors in determining the cost of FOB Destination.

• A list of anticipated delivery locations, primarily Air Force bases and Air National Guard (ANG) bases across the United States.

• The list includes the base name and its state or territory.

• Offerors should use this list to estimate shipping costs for FOB Destination delivery.

• The list is subject to change and will be removed at the time of award.

• Specific addresses will be provided with each Delivery Order, if ordered.

Solicitation / RFP / RFQ

This solicitation is for the "Torque Calibration System Upgrade 250-2000 lbf-ft". The government is procuring this system in accordance with Purchase Description (PD) 26M-012A-TQ, Rev. 0, dated December 15, 2025.

• First Production Unit: Includes the system itself, IAW PD 26M-012A-TQ, Rev. 0. Requires a commercial off-the-shelf (COTS) manual (one copy due 30 days after award, one copy due with delivery of CLIN 0001) and commercial engineering design data and associated list (one copy due with delivery of CLIN 0001).

• Production Units: Multiple units (CLINs 0004-0006) are required, also IAW PD 26M-012A-TQ, Rev. 0. These units require COTS manuals (one copy due with delivery of each unit).

• OEM Warranty: A two-year OEM warranty is required for both the first production unit and subsequent production units.

• Item Unique Identification: Required for items with a Government unit acquisition cost of $5,000 or more, and potentially for other items as specified.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) with a five-year period of performance.

• Ordering Period: From June 1, 2026, through September 30, 2030.

• Estimated Quantity: The best estimated quantity for this IDIQ is 42 units. The minimum quantity to be ordered is one (1) unit.

• Maximum Order: No single item or combination of items can exceed 42 units per order.

• Offer Due Date: May 7, 2026, at 02:00 PM.

• Evaluation Factors: Technical Acceptability and Price.

• Submission: Offers must conform to the solicitation requirements. Specific instructions for submission are detailed in Attachment 4 - Instructions to Offerors.

• Payment: Payment will be made via Wide Area WorkFlow (WAWF).

• This acquisition is currently set as UNRESTRICTED. No specific set-aside is indicated.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-5.

• Several attachments are referenced, including the Purchase Description, Data Requirements, Anticipated Delivery Locations, Instructions to Offerors, and a Total Evaluated Price Worksheet.

Form / Attachment / Pricing Sheet

This document is a Total Evaluated Price (TEP) worksheet required for the solicitation FA226326Q0004, "Torque Calibration System Upgrade 250-2000 lbf-ft". Bidders must complete and return this worksheet with their proposal package. It is for evaluation purposes only and will be used to determine the Total Evaluated Price.

• The worksheet outlines Contract Line Item Numbers (CLINs) for the "Torque Calibration System Upgrade 250-2000 lbf-ft" and associated items.

• It includes sections for:

  • CLIN 0001: First Production Unit (Torque Calibration System Upgrade)
  • CLIN 0002: Data - First Production Unit
  • CLIN 0003: Proposed OEM 2-year Warranty
  • CLIN 0004: Production Units (quantities broken down by fiscal year from FY26 to FY30)
  • CLIN 0005: DATA - Production Units (quantities broken down by fiscal year from FY26 to FY30)
  • CLIN 0006: Proposed OEM 2-year Warranty (quantities broken down by fiscal year from FY26 to FY30)

• Bidders are to fill in the Unit Price and Extended Amount for each CLIN.

• A section is provided to sum the totals from all CLINs to arrive at the "TOTAL EVALUATED PRICE".

• This document is critical for bidders to accurately price their proposals.

• It details the estimated quantities and breakdown by fiscal year for the items being procured, including the calibration system, data, and warranty.

• The Best Estimated Quantity (BEQ) for this IDIQ solicitation is 42 units, with a minimum order of one unit.

• The RFQ requires firm-fixed-priced CLINs. Bidders must identify with NSP if not separately pricing a CLIN.