Total Small Business Set-Aside, Firm Fixed-Priced, Non-Personal, Commercial Service Contract for Medical Physicist for the Cheyenne River Health Center located in Eagle Butte, SD.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically a Request for Quote (RFQ) for a Non-Personal Medical Physicist service contract. The Indian Health Service (IHS) intends to award a Firm-Fixed Price contract.

• Provide Medical Physicist services for the Cheyenne River Health Center Indian Health Service in Eagle Butte, South Dakota.

• Services are detailed in the attached Statement of Work (SOW).

• Contract Type: Firm-Fixed Price, Non-Personal.

• Period of Performance: One year from the date of award.

• Estimated Value: Not explicitly stated, but pricing must be all-inclusive.

• Quotes must be submitted via email to Jordyn.Brown@ihs.gov.

• Closing Date: May 13, 2026, at 12:00 pm MT.

• Evaluation Basis: Lowest Price, Technically Acceptable (LPTA).

• Technical Acceptability will be assessed based on:

  1. Meeting all areas under the Statement of Work (SOW).
  2. Completeness and reasonableness of the Pricing Schedule.
  3. Past Performance on contracts completed in the past three years or currently in progress.

• The government may evaluate and make an award without discussions, other than minor clarifications.

• This RFQ is a 100% Small Business Set-Aside.

• Associated NAICS Code: #541690, with a small business standard size of $19.5.

• Offerors must have a Unique Entity ID (UEI) number, TIN number, and be registered with www.sam.gov.

• Quotes must be submitted on company letterhead, signed, and dated.

• Include specific details as outlined in the solicitation (solicitation number, technical description, warranty terms, price, "remit to" address, acknowledgment of amendments, past performance information, and statement of agreement with terms and conditions).

• Questions must be submitted via email to Jordyn.Brown@ihs.gov by May 5, 2026, 12:00 pm MT.

• Invoices will be processed through the Invoice Processing Platform (IPP).

Solicitation / RFP / RFQ

This solicitation is for Non-Personal Medical Physicist Services for the Cheyenne River Health Center (CRHC) located in Eagle Butte, SD. The contract will be Firm Fixed-Price.

• Provide medical physics services including:

  • Annual inspections of all imaging equipment (not to exceed 14 months).
  • Acceptance testing of new or relocated imaging equipment.
  • Full inspection of imaging equipment after repairs or modifications.
  • Consultation for additional services (e.g., safety training, dosimetry badge reports).
  • Review of CT protocols annually.
  • Radiation Safety Audit for CRHC.
  • Shielding design calculations for new, replaced, or relocated x-ray imaging systems.
  • Assistance in developing a comprehensive technical quality assurance (QA) program.

• Perform inspections according to ACR, TJC, MQSA, NCRP, and other relevant standards.

• Provide complete electronic reports in PDF format within specified timeframes.

• Comply with radiation protection standards (29 CFR 1910.1096).

• Submit evidence of board certification with quote.

• Contract Type: Firm Fixed-Price, Non-Personal Services.

• Period of Performance: One year from date of award.

• Estimated Value: Not explicitly stated, but NAICS code 541690 (Other Scientific and Technical Consulting Services) with a size standard of $19 million is provided.

• Offer Due Date: 05/13/2026 at 1200 MT.

• Submission Instructions: Offers to be submitted on SF 1449 or letterhead stationery.

• Evaluation Factors: Technical Capability, Relevant Experience, and Price. Technical Capability and Relevant Experience combined are more important than Price.

• This acquisition is set aside for Small Business.

• NAICS Code: 541690

• Small Business Size Standard: $19 Million

• Invoices must be submitted through the Invoice Processing Platform (IPP).

• The "Unit Price" is an all-inclusive cost, covering travel, lodging, per diem, fringe benefits, taxes, etc.

• FAR clauses 52.212-1, 52.212-2, 52.212-3, and 52.212-4 are incorporated by reference and/or attached.