Total Tank Solutions

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for cleaning, emptying, and disposing of waste from oil/water separators, grease traps, septic tanks, lift stations, and deicer tanks located within the Kaiserslautern Military Community (KMC), Ramstein Air Base, and surrounding areas.

• Basic Services: Pumping out and disposing of waste from the specified tanks and separators. This includes removing sludge, residue, and wastewater, and cleaning the systems. Disposal must be to an approved off-base facility.

• Specific Tasks:

  • Oil/Water Separators: Pump out oil, residue, and waste; drain completely; inspect all parts; wash and drain; transport to an approved facility.
  • Grease Traps: Pump out grease and residue; remove built-up waste; flush and pump out remaining residue; clear obstructions.
  • Septic Tanks, Lift Stations, and Deicer Tanks: Empty all contents including sludge and backflow sewage; drain completely; clean walls and bottoms; dispose of liquid waste at an approved facility.

• Emptying Frequency: Follow guidelines in Appendix A, with specific frequencies for Sewage/Septic (weekly/bi-weekly/monthly/annual), Lift Stations (as directed by COR), Deicer Tanks (as directed by COR), and OWS/Grease Traps (as directed by COR).

• Emergency Service Calls: Required within 4 hours of notification for unscheduled events.

• General Inspections: Perform inspections IAW DIN 1999-100 and DIN 4040 on a monthly/annual basis, with reports submitted within 8 business days.

• Service Delivery: Summarized in a Service Delivery Summary, with performance objectives and acceptable levels of service.

• Complaints: No more than 1 valid complaint per month for Basic Services and Emptying Frequency. No more than 0 valid complaints per month for Emergency Service Calls.

• Response Time: Re-perform services within two (4) hours for valid complaints, and within two (2) hours for emergency calls.

• Documentation: Submit waste disposal documentation weekly and inspection reports within 8 business days.

• Location: Kaiserslautern Military Community (KMC), Ramstein Air Base, Landstuhl-Kirchberg, Kaiserslautern-Vogelweh, Kaiserslautern-Kapaun, Kaiserslautern-Einsiedlerhof, Kaiserslautern-Rod&Gun Club, and Husterhoeh Pirmasens.

• Period: Not explicitly stated in this section, but implied to be a contract period.

• Regulations: Comply with applicable German and US Air Force environmental laws and regulations (e.g., WHG, LWGRh-Pf, AVV, KrWG, GGVS, ADR, Oil Pollution Act of 1990, Federal Water Pollution Act, DIN 1999-100, DIN 4040).

• Hazardous Waste Disposal: Comply with German waste laws and responsible for administrative duties and fees related to disposal.

• Safety and Health: Maintain programs compliant with OSHA, including confined space entry and hazardous substance handling. Vehicles must comply with road ordinances for hazardous waste transport.

• Contractor Personnel: Must present a neat appearance, be easily recognizable, and possess basic English communication skills. Obtain Installation Common Access Cards (ICAC) and special clearances.

• Environmental Management: Perform work consistent with the installation's environmental management system, conserving resources and minimizing waste.

• Spill Notification: Immediately report spills greater than 5 gallons to the COR and Environmental Management Office.

• Government Furnished Property: Water for cleanup operations is available; water connection to be provided by the contractor.

• Contract Modifications: Upward or downward adjustments to the Equipment List of up to 3% are considered in-scope.

• Appendix A: Estimated Workload Data (quantities for various services)

• Appendix B: Equipment List

• Appendix C: Desired Pick-up Frequency List

• Appendix D: Service Deliverables (Proof of status, ADR certifications, etc.)

Sources Sought / Request for Information (RFI)

This document is a Sources Sought Synopsis and Request for Information (RFI) to perform market research and determine industry capability for providing Total Tank Solutions to the Air Force at Ramstein Air Base. The government is seeking information on companies with expertise in managing, supplying, and maintaining oil/water separators, grease traps, and septic tanks.

• The attached Draft Performance Work Statement (PWS) outlines the specific requirements for maintaining oil/water separators, grease traps, and septic tanks.

• Interested parties should provide specific business information, including Company Name, Address, Point of Contact, CAGE Code, Phone Number, E-mail Address, and Web Page URL.

• Responses are due no later than Tuesday, 15 April 2026, 11:00 AM Central Time.

• Questions and responses should be emailed to A1C Jonathan Rushin (jonathan.rushin@us.af.mil) and Fabiana Benkel (fabiana.benkel.de@us.af.mil).

• Responses should be direct, succinct, and limited to 15 pages. Marketing materials are considered insufficient.

• Respondents should identify any proprietary or restrictive information.

• This RFI is for market research purposes only and does not guarantee future solicitations or contract awards.

• Participation does not ensure inclusion in future solicitations.

• The government will not reimburse any costs associated with responding to this RFI.

• Responses will be treated as information only and not as a proposal.

• A representative should be identified to support further inquiries.