RFQ#19NP4026Q0018-Tourism Tech Innovation

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) is for the "PAS: Tourism Tech Innovation Program - U.S. Technology Showcase." The U.S. Government intends to award a contract or purchase order to the responsible company submitting the most acceptable offer at the lowest price. The program aims to advance commercial collaboration between U.S. and Nepali technology companies in the tourism sector, showcasing American innovation and creating pathways for U.S. technology adoption in Nepal.

• Design, manage, and implement the Tourism Tech Innovation Program.

• Build on outcomes from the Ascent Summit 2026 project.

• Focus on practical applications of U.S. commercial technologies in high-traffic tourism regions.

• Components include Program Continuity and Design, U.S. Technology Deployment, Commercial Pathways, Stakeholder Engagement, Program Management and Communications, and Sponsorship Coordination.

• Utilize commercial U.S. technologies for terrain mapping, environmental monitoring, waste management, and disaster preparedness/response.

• Conduct live or simulated demonstrations.

• Facilitate engagements between U.S. and Nepali tourism operators.

• Support at least three pilot projects or commercial agreements.

• Coordinate with the Government of Nepal.

• Develop communications products highlighting American excellence.

• Secure private sector sponsors.

• Firm fixed-price purchase order.

• One-year period from contract award, with potential for one-year options.

• Quotations are due by [06-08-2026 17.00 hr.].

• Submission must be electronic to ktmcontracts@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format, not exceeding 30MB per file.

• Proposals must be in English.

• Evaluation will be based on the lowest priced, acceptable, responsible offer.

• Acceptability will be assessed by compliance with RFQ terms, including technical information in Section 3.

• Contractor responsibility will be analyzed based on FAR 9.1 requirements (financial resources, compliance, integrity, experience, equipment, eligibility).

• Past performance information will be used to assess capability and relevance of work experience.

• Offerors must be registered in the SAM (System for Award Management) database prior to proposal submission.

• Specific requirements for small business concerns, HUBZone concerns, etc., are detailed in Section 5.

• A pre-quotation conference is scheduled for [05-22-2026] (local time).

• Offerors must submit SF-1449, Section 1 (Pricing), Section 5 (Representations and Certifications), and additional information as required in Section 3.

• Defense Base Act (DBA) insurance premium costs must be included.

• Offerors must demonstrate experience with relevant past performance and references.

• The document includes numerous FAR and DOSAR clauses and provisions related to contract terms, solicitations, evaluation, representations, and certifications.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for commercial services to support the Tourism Tech Innovation Program (U.S. Technology Showcase) by the U.S. Embassy Kathmandu, Nepal. The contractor will provide managerial, administrative, and direct labor personnel, along with logistics, coordination, and support services for a technology-focused event and commercial platform. The program aims to foster commercial collaboration between U.S. and Nepali technology companies in the tourism sector, facilitating the introduction and demonstration of commercial technology solutions for mapping, environmental management, and disaster relief in high-traffic tourism regions, including the Everest area. The objective is to promote U.S. technology, foster business partnerships, and enhance Nepal's tourism infrastructure.

• Provide managerial, administrative, and direct labor personnel.

• Offer logistics, coordination, and support services.

• Implement a technology-focused event and commercial platform.

• Facilitate the introduction and demonstration of commercial technology solutions for mapping, environmental management, and disaster relief.

• Anticipated performance period: one year.

• Contract type: Firm fixed price.

• The solicitation is not ready to be issued as of this date; it will be launched on SAM.gov when available.

• All responsible sources may submit a quotation, which will be considered.

• The Government may award the contract based on the initial offer without discussion.

• Quotations must be submitted electronically to KTMContracts@state.gov.

• Submission format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• File size limit: 20MB per file. Submissions exceeding 20MB must be sent in separate files, each less than 20MB.

• All contractors must be registered in the SAM (System for Award Management) Database prior to contract award.

• Prospective offerors are encouraged to register in SAM prior to submitting quotations/proposals.

• Points of Contact: Albina Collingham (Phone: 00977-1-423-4000, Fax: 00977-1-4007277) and Sunil Pandit (Phone: 00977-1-423-4564, Fax: 00977-1-4007277).