Town & Country Apartments Property Management

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ), for Rural Development (RD) to secure management services for the multi-family dwelling known as Town & Country Apartments located at 1410-1510 30th Street, Highland, Illinois 62249. The contractor will be responsible for providing necessary labor, time, attention, and effort for the management of the property.

• Performance Work Statement (PWS) details the specific requirements.

• Contractor must ensure operations comply with loan documents, Agency requirements, and applicable laws.

• Contractor must have at least two years of experience in managing similar federally assisted multi-family housing and access to the USDA, RD Management Agent Interactive Network Connection (MINC) system.

• Submission of a completed HUD 935.2A, Affirmative Fair Housing Marketing Plan.

• Submission of a completed HUD 2530, Previous Participation Certification.

• Contract type: Not explicitly stated, but implies a service contract.

• Period of Performance: May 2026 through April 2027 (12 months).

• Estimated Value: Not explicitly stated, but a price schedule is provided for monthly management fees.

• Proposals are requested in response to this combined synopsis/solicitation.

• Evaluation will be conducted in accordance with FAR 52.212-2.

• Key deadlines: Submit information to chester.rogers@usda.gov by 3:30 PM Central Time on Friday, April 23, 2026.

• This acquisition is a TOTAL SMALL BUSINESS SET-ASIDE.

• NAICS code: 531311

• Small business size standard: $12.5M

• Offerors must have an active registration in the System for Award Management (SAM).

• Include a complete copy of FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, or confirm current electronic submissions.

• If subcontractors are used, the same information must be submitted for them.

Form / Attachment / Pricing Sheet

This document is Exhibit A, a Rental Housing Application. It is used by prospective tenants to apply for a rental housing unit and rental assistance. It collects preliminary information about applicants, including personal details, income, assets, and household composition.

• Applicant and Co-Applicant information (Name, DOB, SSN)
• Information on other household members
• Present address and telephone number
• Source(s) of income and approximate net assets
• Citizenship status, veteran status, student status
• Request for income adjustment based on disability
• Request for special accommodations or modifications
• Signature of Applicant, Co-Applicant, Owner, or Agent
• Race, ethnicity, and sex designation (solicited for federal compliance, not for discrimination)
• Management use only section for eligibility determination.

This form is a standard application for rental housing and rental assistance. Bidders involved in property management or housing development would use this form to screen and process potential tenants. It outlines the information required from applicants to determine eligibility and compliance with federal housing regulations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for a contractor to provide management services for the "Town & Country Apartments" multi-family dwelling located in Highland, IL.

• The Contractor shall perform comprehensive property management services, including supervision of maintenance and operation activities.

• Services include yard maintenance (mowing, trimming, snow/ice removal), budget preparation and reporting, and rental unit management.

• The Contractor will manage tenant certifications, leases, and rent collection.

• Grounds must be maintained to present a neat, well-kept appearance.

• Monthly reports on budget and operations are due by the 20th of the following month via the "Management Interactive Network Connection" (MINC) Program.

• Repairs costing over $500 require prior concurrence from the USDA, Rural Development Servicing Office, unless it's an emergency.

• The property is located at 1410-1510 30th Street, Highland, IL 62249.

• The duration of the contract is not explicitly stated but implies ongoing management services.

• The Contractor must comply with all relevant Rural Development requirements, including specific forms and reporting procedures (e.g., RD 3560-7, RD 3560-8, RD 3560-29).

• The Contractor must maintain separate accounts for General Operating, Real Estate Tax Escrow, Reserve, and Tenant Security Deposits.

• The Contractor must ensure compliance with all government orders and nondiscrimination laws.

• A staffing plan detailing personnel, qualifications, and duties must be submitted.

• The Contractor must make maximum use of USDA-designated biobased products where feasible and report purchases annually.