TPAAR Meeting Event - DOJ OPDAT Sby January 2026

Amendment / Modification

This amendment (00001) to RFQ 191D3226Q0003 (TPAAR Meeting Event) revises the SF-1449 to:

• Correct a typographical error by changing the event location to Surabaya.

• Revise the total number of non-residential lodging accommodations to 128 room nights (32 rooms from January 26-30, 2026).

• Add 12 airport transfer services (SUV or minivan, capacity for at least 6 passengers with luggage) between January 26-30, 2026.

• Revise the pricing structure accordingly.

• Event Location (corrected)

• Lodging accommodations quantity

• Airport transfer services quantity and description

• Pricing structure

All other terms and conditions remain unchanged. The amendment revises details of the services and pricing but does not appear to alter submission deadlines or evaluation factors based on the provided text.

Solicitation / RFP / RFQ

This solicitation is for lodging accommodations and related functional services to support the TPAAR Meeting Event organized by the U.S. Department of Justice (DOJ) and the U.S. Embassy Jakarta in Surabaya, East Java, from January 27-29, 2026. The event will run for 10 hours daily.

• Venue: Five-star international hotel in Surabaya, certified by Indonesian authorities, located near a shopping mall, and compliant with safety regulations.

• Functional Room: One main meeting/function room for approximately 55 participants, with roundtable seating, a head table, and a registration desk. Must be safe, clean, and fully operational, with punctual setup at least 1 hour before the event.

• Equipment: Audio-visual system, presentation connectivity (HDMI/VGA), lectern, microphones, whiteboard, flipchart, Wi-Fi, and power outlets.

• Food & Beverage: Daily provision for 37 participants including two coffee breaks with snacks and one buffet-style lunch with local/Western dishes and free-flowing water (special dietary requirements: halal and no pork).

• Additional Services: Business center usage (printing, copy, scan) for official use.

• Lodging: 32 deluxe rooms, single occupancy, with air-conditioning, breakfast, and Wi-Fi. Check-in January 26, 2026; check-out January 30, 2026.

• This is a firm fixed-price Purchase Order.

• Prices are to be provided in Indonesian Rupiah.

• The contract period of performance is for the event dates: January 27-29, 2026.

• Offer Due Date: December 26, 2025, at 09:00 WIB.

• Submission: Offers must include SF-1449 form, Section 1 pricing, and Section 5 Representations and Certifications.

• Technical Review Documents: Past performance (last 2 years), proof of business legitimacy in Indonesia (business license, star rating), event/accommodation details (floor plans, safety features, photos), employee insurance (BPJS TK or BPJS TK BPU), and compliance with local laws.

• Evaluation: Award will be made to the lowest priced, acceptable, responsible offeror. Acceptability will be assessed based on compliance with the RFQ terms, including technical information. Responsibility will be analyzed based on FAR 9.1 requirements (financial resources, ability to comply, integrity, organization, experience, equipment, and eligibility).

• Not specified in the provided pages.

• The solicitation incorporates numerous FAR and DOSAR clauses by reference. Key clauses include those related to contract terms, solicitation provisions, evaluation factors, representations and certifications, and tax on foreign procurements.

• Cancellations or changes to services must be made at least 72 hours before the effective date to avoid charges, with written confirmation to follow.