Tracy Fish Collection Facility O&M Services

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, seeking to award a hybrid Time & Material and Firm Fixed Price (FFP) purchase order for services related to the Operation & Maintenance (O&M) of the Tracy Fish Collection Facility (TFCF), Delta Cross Channel Facility (DXC), and Fish Release Sites (FRS). The Bureau of Reclamation is the issuing agency.

• Provide all personnel, materials, and equipment for operations and maintenance at the TFCF, DXC, and FRS.

• Tasks include, but are not limited to, repair, maintenance, debris removal, electrical work, and rodent prevention.

• Contractor must provide a technical approach, labor categories and rates, equipment rates, and a contingency plan.

• Specific services include maintenance, repairs, and other activities as requested via Work Requests.

• Facilities are operated 24/7 and subject to upgrades.

• Contract Type: Hybrid Firm Fixed Price & Time and Materials.

• Period of Performance: One (1) base year of 12 months and four (4) 12-month option years.

• Quotes are due no later than 3:00 PM PST on Monday, February 25, 2026.

• Quotes must be submitted via electronic mail to Joe Molina at joemolina@usbr.gov.

• Requests for information are due no later than 12:00 PM PST on February 4, 2026.

• Evaluation factors include: Technical Approach (PWS approach, project understanding, contractor experience), Past Performance, Price, and Small Business Subcontracting.

• Quotes will be evaluated to determine the most advantageous to the Government.

• This requirement is being solicited unrestricted.

• Offerors must be registered in the System for Award Management (SAM.gov).

• A site visit is scheduled for Monday, February 2nd at 09:00 AM PST at the Tracy Fish Collection Facility. Registration is required.

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, as of October 10, 2025.

Form / Attachment / Pricing Sheet

This document provides a list of equipment rates for potential use in contract pricing, particularly relevant if FAR 52.217-8 (Option to Extend Services) is exercised. It outlines daily/weekly/monthly rates for various equipment types.

• Equipment List: Includes a comprehensive list of equipment such as pickup trucks, cranes, trailers, construction vehicles (dump trucks, excavators), water trucks, specialized vehicles (farm truck, spray truck), aerial lifts, loaders, a wood chipper, a generator, and a compressor.
• Rate Structure: Specifies that rates are provided on a Daily/Weekly/Monthly basis for the Base Year and up to four Option Years, plus an Extension Option.
• Option to Extend Services (FAR 52.217-8): States that if this FAR clause is exercised, option pricing will be calculated based on prorated terms and prices in effect at the time the option is exercised.

This attachment is crucial for bidders to understand the potential costs associated with equipment rental if the contract includes the Option to Extend Services. It provides a basis for calculating labor and equipment costs within proposals, especially for tasks requiring specific machinery. Bidders should review these rates to ensure their proposed pricing is competitive and accurately reflects potential equipment needs.

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, Wage and Hour Division, issued under the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations performing contract work in specific geographic areas.

• Geographic Area: California Counties of Alameda and Contra Costa.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Electrician, Computer Operator, Firefighter) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific health and welfare benefits are detailed, including rates for standard health & welfare and those under Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage) to covered contracts.
• Vacation and Holidays: Outlines requirements for paid vacation and holidays.
• Conformance Process: Details the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is crucial for bidders to understand the minimum labor costs associated with performing services in the specified geographic areas. It directly impacts proposal pricing and ensures compliance with federal labor laws for any contract awarded under this determination. Bidders must ensure their proposed wages and benefits meet or exceed these minimums.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing labor rates for various categories. It is intended to provide pricing information relevant to the opportunity, likely for use in proposal development or cost estimation.

• The spreadsheet includes a list of "Labor Category (Fully Burdened)" with associated rates for a "Base Year" and multiple "Option Years" (Option Year 1 through 4, and an "Extension Option").
• Rates are specified for "Regular/Overtime" for each labor category and contract period.
• A note indicates that if FAR 52.217-8 is exercised, option prices will be prorated based on the prices in effect at the time the option is exercised.
• A comprehensive list of labor categories is provided, including roles such as Control Operator, Electrician, Engineer (various specialties), Manager (various specialties), and Superintendent (various specialties).

This attachment is crucial for bidders to understand the potential labor costs associated with the opportunity. It provides the structure and categories for pricing labor, which will be a significant component of any proposal submitted. Bidders should use these rates to calculate their own fully burdened labor costs for the base period and potential option periods.

Form / Attachment / Pricing Sheet

This document is a Subcontracting Plan Worksheet required by the Bureau of Reclamation, following the format for addressing the fifteen elements required by Federal Acquisition Regulation (FAR) 19.704(a). It is intended for use by offerors to detail their plans for subcontracting with various business concerns, particularly small businesses.

• Type of Plan: Requires selection between Individual Plan, Master Plan, or Commercial Plan, with specific fields for contract value and projected subcontracting amounts.
• Goals: Outlines the percentage of total planned subcontracting dollars to be allocated to Small Business (SB), HUBZone SB, Small Disadvantaged Business (SDB), Woman-Owned SB (WOSB), Veteran-Owned SB (VOSB), and Service-Disabled Veteran-Owned SB (SDVOSB) concerns for each contract year.
• Description of Supplies/Services: A section to detail the principal types of supplies and services to be subcontracted and the types of businesses that will supply them.
• Methods for Developing Goals & Identifying Sources: Requires description of how subcontracting goals are developed and how potential subcontracting sources are identified (e.g., SAM database, trade associations).
• Indirect Costs: Specifies how indirect costs are handled in relation to subcontracting goals.
• Administration: Requires identification of the individual responsible for administering the subcontracting plan.
• Equitable Opportunity: Details efforts to ensure equitable opportunities for small businesses to compete for subcontracts.
• Inclusion of FAR Clauses: Assurances regarding the inclusion of FAR clauses 52.219-8 and 52.219-9 in subcontracts.
• Cooperation in Studies & Reporting: Agreement to cooperate in studies and submit periodic reports (ISR/SSR) via eSRS.
• Record Maintenance: Agreement to maintain records demonstrating compliance with the subcontracting plan.
• Assurances: Specific assurances regarding good faith efforts, written explanations for failures, subcontractor communication, and timely payments to small business subcontractors.

Bidders must complete and submit this worksheet as part of their proposal to demonstrate their commitment and plan for utilizing small businesses and other disadvantaged groups for subcontracting opportunities. It is crucial for understanding the government's expectations regarding small business participation and for developing a compliant and competitive proposal.