TRANSITION TO BUILDING 2792, GOVERNMENT PROPERTY MOVE AND DELIVERY

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, issued as a Request for Quotation (RFQ) under FAR Part 12 and simplified acquisition procedures (FAR Part 13). The U.S. Army Medical Center of Excellence (MEDCoE) requires relocation, delivery, and disposal services for approximately 520 personnel and excess furniture. The work involves dismantling, moving, and reinstalling government property across Buildings 2792, 2840, and 2841 at Joint Base San Antonio (JBSA) - Fort Sam Houston, TX, in accordance with the attached Performance Work Statement (PWS) B2792.

• Complete relocation, delivery, and disposal services for approximately 520 personnel and associated equipment.

• Dismantle, move, and reinstall government property.

• Dispose of excess furniture.

• All work to be performed in strict accordance with PWS B2792.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: 27 July 2026 to 25 September 2026

• Place of Performance: JBSA - Fort Sam Houston, TX

• FOB Point: Destination

• Submission Requirements: Offerors must submit:

  • Volume I: Price (Completed CLIN schedule)
  • Volume II: Technical Capability Statement (Max 5 pages, using Attachment 2)
  • Volume III: Past Performance (Reference sheet for 2-3 contracts, using Attachment 3)

• Evaluation Criteria: Award will be made to the responsible offeror whose quote is determined to be the Lowest Price Technically Acceptable (LPTA).

  • Factor 1: Price (Reasonableness)
  • Factor 2: Technical Acceptability (Pass/Fail across sub-factors: Operational Understanding, Phase Execution Plan, Project Management, Regulatory Compliance)
  • Factor 3: Past Performance (Acceptable/Unacceptable)

• This requirement is a 100% Small Business Set-Aside.

• NAICS Code: 484210 (Used Household and Office Goods Moving)

• Size Standard: $34 million

• Clarifying Questions Due: 09 June 2026 at 2:00 PM CDT (using Attachment 4)

• Quotes Due: 12 June 2026 at 2:00 PM CDT

• A site visit is scheduled for 26 June 2026 at 09:00 AM CDT. RSVP required by 09 June 2026.

• Offerors must include completed certifications or verify registration in SAM.gov.

• Relevant clauses include FAR 52.212-4, FAR 52.237-1, DFARS 252.204-7004, DFARS 252.223-7006, and FAR 52.222-90.

• An option to extend services for up to 6 months may be exercised.

Form / Attachment / Pricing Sheet

This document is a "Site Visit Request Form" for the solicitation W9124J-26-Q-LOCA. It is used by potential bidders to RSVP for a mandatory site visit and provide necessary information for attendee vetting and access.

• Site Visit Details: Date (26 June 2026), Start Time (09:00 AM CDT), and Meeting Location (Visitor Control Center, Ft Sam Houston).
• RSVP Instructions: Submit the form no later than 09 June 2026 at 3:00 PM CDT. Attendance is limited to two (2) personnel per offeror. Email the completed form to the listed Contract Specialist and Contracting Officer with a specific subject line.
• Company Information: Fields for Company Name, Company POC Name, POC Email Address, and CAGE Code / UEI, POC Phone Number.
• Attendee Vetting Information: Fields for Full Legal Name, Driver's License #, State of Issue, and Phone Number for one primary and one optional secondary attendee.
• Security & Access Acknowledgment: Vendors must acknowledge that all personnel need valid, unexpired identification for base access.

This form is critical for any bidder intending to participate in the site visit. It outlines the process for requesting attendance, the deadline for submission, and the required information for both the company and the attendees. Failure to submit this form correctly or provide proper identification may result in denial of base access, which could impact a bidder's ability to understand the site and prepare a compliant proposal.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD 1996-0260, Revision 56, dated 12/26/2023) under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in specific Texas counties (Atascosa, Bandera, Bexar, Brooks, Cameron, Comal, De Witt, Dimmit, Duval, Edwards, Frio, Gillespie, Gonzales, Guadalupe, Hidalgo, Jim Hogg, Karnes, Kendall, Kenedy, Kerr, Kinney, La Salle, Maverick, McMullen, Medina, Real, Starr, Uvalde, Val Verde, Webb, Willacy, Wilson, Zapata, Zavala).

It also outlines the applicability of Executive Orders 14026 and 13658, which set minimum wage rates for federal contractors ($17.20/hour for EO 14026 and $12.90/hour for EO 13658 in 2024, unless a higher rate is listed in the determination). Paid sick leave requirements under Executive Order 13706 are also detailed.

Bidders responding to solicitations that incorporate this wage determination must ensure their proposed labor costs comply with these minimum wage rates and fringe benefit requirements. The document lists specific hourly rates for occupations such as Cooks, Food Service Workers, Janitors, Guards, and Truckdrivers, along with health and welfare benefits, vacation time, and paid holidays. It also provides guidance on the conformance process for any occupations not explicitly listed.

Questions & Answers / Clarifications

This document is a Question & Answer Tracking Table for the solicitation W9124J-26-Q-LOCA. It is intended to capture vendor clarification questions and provide government responses.

This document currently contains placeholders for up to 10 vendor questions and corresponding government responses. The specific questions and answers have not yet been populated.

An administrative note indicates that the Government will consolidate all questions received by the deadline and provide an official response via a formal solicitation amendment. Only written responses provided by the Contracting Officer will be considered binding changes to the requirements.

Performance Work Statement (PWS)

This PWS outlines the requirements for dismantling, moving, storing, modifying, and reinstalling government property, equipment, and materials to support approximately 520 personnel from various buildings to Building 2792, and other designated locations at Joint Base San Antonio, Fort Sam Houston.

• Dismantle, move, store, modify, and reinstall government property, equipment, and materials.

• Clear legacy/excess furniture from buildings 4011 and 146.

• Move approximately 233 total furniture units.

• Relocate personnel, office equipment, and supplies from buildings 4011, 2791, 2640, 146, 147, and 149 to buildings 2792, 2840, and 2841.

• Provide moving boxes, tape, and labels.

• Disconnect and reconnect power connections for equipment and materials.

• Services shall start no later than July 27, 2026, and end September 25, 2026.

• The total move period is a maximum of 60 working days.

• Contractor must provide a Quality Control Plan (QCP) within 30 days of award.

• Contractor must provide a work schedule with milestones within 5 calendar days of contract award.

• Contractor must provide pre-move and post-move inventory and damage inspection reports.

• Contractor must coordinate with the COR/PM for inventory verification and DRMO turn-in documentation.

• Contractor must ensure all personnel have appropriate training (AT Level I, iWATCH, OPSEC).

• Contractor must comply with all installation access, security, and traffic regulations.

• Contractor must provide vehicles that are conservatively colored, maintained, and professionally presented.

• Contractor is responsible for all supplies and equipment needed for the move.

• Contractor must comply with all applicable federal, state, local, and installation regulations regarding safety, hazardous materials, and waste disposal.

• Contractor must provide proof of property damage liability insurance ($300,000 minimum).

• Contractor employees must have a valid state driver's license if operating motorized vehicles.

• Contractor must coordinate with the COR and KO for any work outside of core operating hours.

• Buildings for removal: 4011 (elevator available), 146, 147, 149 (elevators unusable), 2640.

• Buildings for installation: 2840, 2841 (elevators and loading dock available).

• Building 2792 is also a destination.