Transmission Electron Microscope Repair - RFQ

Solicitation / RFP / RFQ

This document is a solicitation for Transmission Electron Microscope Repair, identified by solicitation number 1232SA26Q0176. The government anticipates awarding a single firm-fixed-price contract for these services. The Statement of Requirement, detailed in "Attachment 2 - Statement of Requirements," outlines the overall needs.

• The core requirement is the repair of a Transmission Electron Microscope.

• Specific details regarding the requirements are found in "Attachment 2 - Statement of Requirements."

• The service location is the USDA-ARS Western Regional Research Center (WRRC) at 800 Buchanan Street, Albany, CA 94710.

• Performance is required within 90 days of award, with early completion accepted.

• Award Type: Firm-fixed-price contract.

• Number of Awards: One award is anticipated.

• Period of Performance: 90 days from award.

• Submission: Quotes must be submitted electronically via email to the Contracting Officer/Contract Specialist/Purchasing Agent in Adobe PDF format.

• Required Documents:

  • Completed "Attachment 4 - Quote Submission Form."
  • Acknowledgement of any solicitation amendments.
  • Active registration at SAM.gov.
  • Supporting documentation demonstrating how the quoted product(s) meet or exceed minimum salient characteristics.

• Evaluation Criteria:

  • Price: Total price evaluation will be based on the sum of all line items from "Attachment 4 - Quote Submission Form." Pricing must be fair and reasonable. Quantity price discounts and prompt payment discounts should be included.
  • Technical Acceptability: Rated as "acceptable" or "unacceptable" based on the offeror's ability to provide a sound and compliant approach. Offerors must provide a detailed explanation of their ability to perform and any requirements they cannot meet.
  • Past Performance: Evaluated as "Acceptable," "Neutral," or "Unacceptable" based on demonstrated ability, lack of record, or history of failure.

• Evaluation Method: Lowest price technically acceptable (LPTA). The lowest priced offer will be evaluated for Technical Acceptability and Past Performance.

• Quote Acceptance Period: Offerors agree to hold prices firm for 90 calendar days from the specified receipt date.

• Questions: Due no later than 72 hours prior to the closing date, submitted via email.

• Small Business: Notice of Total Small Business Aside (Nov 2025) is applicable.

• Qualification Requirements: Offerors or the product/service are not required to meet a qualification requirement to be eligible for award.

• SAM.gov Registration: Active registration is required at the time of quote submission.

• Numerous FAR and AGAR clauses and provisions are incorporated by reference and full text, covering terms and conditions, whistleblower rights, combating trafficking in persons, system for award management, equal opportunity, paid sick leave, sustainable products, buy American, payment by EFT, service contract labor standards, and anti-discrimination/DEI compliance.

• The document also outlines procedures for invoice submission via the Invoice Processing Platform (IPP) and information regarding agency protests through the USDA Ombudsman Program.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for the repair of a Transmission Electron Microscope (TEM), specifically an FEI Tecnai 12, SN D328.

• Background: The TEM is experiencing issues including a blown LaB6 filament, problematic restarting after shutdown, vacuum gauge inaccuracies, and difficult access to the rear of the unit due to the water rack.

• Work to be Completed:

  • Replace the CCD DAB board and ensure smooth startup.
  • Ensure communication between the computer and TEM.
  • Perform preventative maintenance, including:
    • Changing oil in the diffusion and rotary pumps.
    • Cleaning the TEM column.
    • Checking and servicing the Pirani Gauge.
    • Aligning the electron beam and column.
    • Cleaning/replacing apertures and aligning them.
    • Ensuring proper camera function and checking resolution.
  • Replace the burned-out LaB6 filament.
  • Ensure vacuum reliability by checking/replacing the Pirani gauge.
  • Reposition the water rack for easier access.
  • Replace covers on the back of the TEM.
  • Provide 30 days of phone consultation post-completion.

• Timeline of Repair: All work to be completed within 90 days after award acceptance, preceded by 30 days of phone consultation, for a total of 120 days.

• Address of Equipment Repair: USDA-ARS WRRC, 800 Buchanan Street, Albany, CA 94710, ROOM 0105.

• Contact person is TBD at award.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations in specific geographic areas. This is relevant for contractors to understand labor cost requirements for covered contracts.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders (EO) 13706 and 13658, detailing requirements for paid sick leave and minimum wage rates for federal contractors.
• Outlines vacation and holiday pay provisions.
• Provides details on hazardous pay differentials and uniform allowances.
• Explains the conformance process for unlisted classifications.

Bidders must use this document to determine the minimum wages and benefits they are required to pay employees working on a contract covered by this wage determination. Failure to comply can result in penalties. It is crucial for accurate cost estimation and proposal development.

Form / Attachment / Pricing Sheet

This document is a "Quote Submission Form" for Solicitation Number 1232SA26Q0176, "Transmission Electron Microscope Repair - RFQ". It is designed for vendors to submit their pricing and company information in response to the solicitation.

• Company Information: Requires confirmation of SAM registration, SAM Unique Entity Identifier (UEI), Company Legal Name, Doing Business As (if applicable), Company Address, and CAGE Code(s).
• Socio-economic Status: Vendors must identify their status for NAICS code 811210, including options like Small Business Concern, SBA-certified 8(a) Program Participant, Veteran Owned, Woman-Owned, Disadvantaged, SBA-certified HUB Zone Business, Service-Disabled Veteran Owned, and Economically Disadvantaged Woman Owned.
• Quoted Prices: A table is provided for line-item pricing, including Item Description, Quantity, Unit, Unit Price, and Total Amount. Specific items listed are CCD DAB Board, Lab6 Filament, 5v Power Supply, Labor, Travel, and Phone Consultation.
• Time to Delivery: Vendors must indicate their delivery time in days, weeks, or months.
• Certification: A statement confirming understanding that incomplete submissions may lead to disqualification, followed by fields for Signature, Name, Title, and Contact Information.

This form is essential for any vendor intending to bid on the Transmission Electron Microscope Repair opportunity. Bidders must accurately complete all sections, including company registration details, socio-economic status, detailed pricing for each line item, delivery time, and provide authorized signatures and contact information to ensure their quote is considered for award.