Transportation Service for the U.S. Embassy Baku, Azerbaijan

Solicitation / RFP / RFQ

This document is a contract award for "Transportation Service for the U.S. Embassy Baku, Azerbaijan." It is an indefinite-delivery, indefinite-quantity contract with firm fixed-price line items.

• Provision of passenger transportation services, including vehicles with and without drivers.

• Services are for an official visit in Baku, Azerbaijan.

• Contractor is responsible for all managerial, administrative, direct labor, vehicles, drivers, communication equipment, and running expenses (fuel, oil, maintenance, insurance, etc.).

• Vehicles must be the latest model, in excellent condition, and with air-conditioning.

• Specific vehicle types required include Sedans (Full Size and Luxury), Vans (7 and 15 passenger), Cargo Van, SUV, Buses (S and L), and 7.5t Box Truck with liftgate.

• Replacement vehicles must be provided within one hour of notice for breakdowns or accidents.

• Two-way communication equipment must be available for drivers.

• Drivers must be qualified, experienced, possess appropriate licenses and insurance, have basic English skills, local knowledge, and pass background checks.

• Drivers must wear clean, neat, and identifiable uniforms and display identity cards.

• Contract Number: 19AJ2026D0002

• Effective Date: 01/27/2026

• Period of Performance: 30 days (no option years).

• Minimum Order Guarantee: 1,000.00 AZN (approx. 589 USD).

• Maximum Order Limit: 595,000.00 AZN (approx. 350,000 USD).

• Payment will be made by the U.S. Embassy Baku.

• This document appears to be the contract award itself, not a solicitation for proposals.

• The solicitation number was 19AJ2026Q0002, with an offer due date of 01/14/2026.

• The acquisition was listed as "UNRESTRICTED" with no specific set-aside indicated.

• Value Added Tax (VAT) is not applicable due to the U.S. Embassy's tax exemption certificate.

• Daily rates cover unlimited transportation within Baku and a 40 km radius, for up to 10 working hours per day, and unlimited airport transfers for 24 hours.

• Overtime fees apply after 10 operating hours.

• The contractor must complete SAM.GOV registration within 30 days after award.

Other / Unclassified

This document is a "Justification for Other Than Full and Open Competition" (JOFOC) for a Firm-Fixed-Priced, IDIQ contract. The U.S. Embassy Baku requires transportation services for a Senior High-Level USG Principal and delegation. The services include various vehicle types (sedans, vans, buses, trucks), drivers, gas, dispatch support, tolls, and parking. The period of performance is approximately January 20, 2026, to February 28, 2026, with an estimated value of $379,187.

This document explains why the government is not conducting full and open competition for this requirement. It cites "unusual and compelling urgency" due to security concerns and short turnaround times for VIP travel arrangements as the primary reasons. Bidders should note that this is a sole-source justification, indicating that the government intends to award to specific pre-identified vendors. The document also details the types and quantities of services required, which can help potential vendors understand the scope of the transportation needs for this specific event.