Transportation Service for the U.S. Embassy Baku, Azerbaijan

Justification for Other Than Full and Open Competition (JOFOC)

This document justifies the use of other than full and open competition for a Firm-Fixed-Priced, IDIQ contract to provide lease vehicle rental services for a Senior High-Level USG Principal and delegation visiting the US Embassy Baku. The services are required to support the visit, which is anticipated to occur from approximately January 20, 2026, to February 28, 2026.

The contract will cover transportation services including sedans, buses, trucks, SUVs, vans, gas, dispatch support staff, tolls, drivers, and parking. Specific vehicle types and quantities include:

• Sedan - Full Size (with driver): 43 per day for 357 days

• Van - 7 PAX (with driver): 52 per day for 519 days

• SUV (with driver): 10 per day for 54 days

• Van - 15 PAX (with driver): 13 per day for 36 days

• Bus-54 PAX (with driver): 9 per day for 27 days

• 7.5t Box truck (with driver): 22 per day for 60 days

• Sedan - Full Size (without driver): 1 per day for 7 days

• Bus-31 PAX (with driver): 1 per day for 2 days

• Sedan- Luxury (with driver): 6 per day for 41 days

• K9 Van (with driver): 11 per day for 44 days

• Contract Type: Firm-Fixed-Priced, IDIQ

• Estimated Value: $379,187

• Period of Performance: Approximately January 20, 2026 – February 28, 2026

The justification cites "Unusual and compelling urgency" (41 U.S.C. 253(c)(2), FAR 6.302-2) as the statutory authority. Reasons include security concerns that prohibit sufficient advance notification for full and open competition, leading to extremely short turnaround times for negotiations and confirmations. Last-minute changes in itineraries and delegation support also contribute to the urgency.

Market research included an annual "cold-call" exercise with local rental vehicle vendors in Baku and a request for quotes in January 2026, yielding seven cost samples. Sources that expressed interest include Grand Taxi MMC (Baku) and S.A. LTD LLC (Baku). The Department of State contacted more than 6 local entities.

This justification is for other than full and open competition, not a specific set-aside. The document notes that due to urgency and an exception in FAR 25.401(a)(5), this solicitation cannot be posted but the JOFOC will be published in FedBizOpps.

Solicitation / RFP / RFQ

This document is a contract award for "Transportation Service for the U.S. Embassy Baku, Azerbaijan." It is an indefinite-delivery, indefinite-quantity (IDIQ) contract with firm-fixed daily rates.

• Provision of passenger transportation services, including vehicles with and without drivers.

• Services cover an official visit in Baku, Azerbaijan.

• Includes managerial, administrative, direct labor personnel, vehicles, drivers, communication equipment, and all running expenses (fuel, oil, servicing, insurance).

• Vehicles must be the latest model, in excellent condition, and with air-conditioning.

• Specific vehicle types required include Sedans (Full Size, Luxury), Vans (7 and 15 passenger), Cargo Van, SUV, Minibus (15 passenger), Bus S (31 passenger), Bus L (54 passenger), 7.5t Box Truck, and K9 Van.

• Drivers must be qualified, experienced, competent, possess appropriate licenses and insurance, have basic English skills, local knowledge, and meet security standards.

• Contractor must provide two-way communication equipment for drivers.

• Documentation of usage via a Daily Vehicle Use Record is required.

• Contract Number: 19AJ2026D0004

• Award/Effective Date: 01/26/2026

• Period of Performance: 30 days (no option years).

• Minimum Order Guarantee: 1,000.00 AZN (approx. 589 USD).

• Maximum Order Limit: 595,000.00 AZN (approx. 350,000 USD).

• Payment will be made by the U.S. Embassy Baku, Azerbaijan.

This document is a contract award, not a solicitation for proposals. The solicitation number was 19AJ2026Q0002, with an offer due date of 01/14/2026.

Not explicitly detailed in this award document, but the solicitation was marked as "UNRESTRICTED."

• Value Added Tax (VAT) is not applicable due to the U.S. Embassy's tax exemption.
• Daily rates include up to 10 working hours per day and unlimited airport transfers for 24 hours.
• Overtime is charged after 10 operating hours.
• Specific contract clauses and terms are incorporated by reference, covering various aspects like labor standards, prohibitions, insurance, and payment procedures.