Trash Removal & Recycling Services

Form / Attachment / Pricing Sheet

This document, "APPENDIX A – CONTAINER LOCATIONS & SCHEDULE," outlines the specific locations, types of containers, materials to be collected, and the collection schedule for waste management services. It serves as a detailed guide for vendors providing these services.

• Building/Location: Identifies specific buildings or areas requiring service (e.g., 101, 202, 301).
• Container Type: Specifies the type of container needed (e.g., Dumpster, Compactor, 20 yd. open top, 30 yd. open top, Auger).
• Material: Details the type of waste or material to be collected (e.g., Trash, Commingled, Cardboard, Metal, Bulk Trash, Street Sweeper, Wood, Sawdust).
• Schedule: Indicates the frequency or method of collection (e.g., M-W-F, Tu-Thurs, On Call).

This attachment is crucial for bidders to understand the scope and logistical requirements of providing waste management services. It details the specific needs at various locations, including the types of waste, the required container sizes, and the frequency of collection. Bidders must use this information to accurately estimate costs, plan logistics, and propose a compliant service offering.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide trash and recycling removal services for the National Institute of Standards and Technology (NIST) Gaithersburg campus, supporting NIST's mission by maintaining a clean and safe working environment.

• Provide all personnel, labor, supervision, equipment, tools, materials, licenses, insurance, administrative support, and technical expertise for trash and recycling removal.

• Maintain an active solid waste hauler and collector license.

• Dispose of waste and recyclables in accordance with applicable local, state, and federal laws and regulations.

• Furnish external refuse and recycling containers and compactors.

• Remove all refuse and debris from containers and immediate dumping areas, ensuring these areas remain free of litter.

• Provide specific services for recyclables, including paper, corrugated cardboard, aluminum cans, steel/tin cans, glass bottles/jars, broken glass, and plastic.

• Manage recyclable material credits, with the Government receiving 50% of funds or credit from recycling.

• Provide waste and recyclable containers that meet specific requirements (leak-proof, tight-fitting lids, durable, lockable doors, minimum 8 cubic yards capacity).

• Provide compactor units with specific features and capacities.

• Maintain all equipment in good physical, mechanical, and working condition, including regular cleaning and deodorizing of containers.

• Ensure rodent-proofing of containers and compactors.

• Respond to missed pick-ups within a specified timeframe.

• Utilize certified disposal facilities.

• Submit annual waste and recycling reports.

• Perform unscheduled pick-ups upon request.

• Provide temporary container rental and disposal services upon request.

• Place of Performance: National Institute of Standards and Technology, 100 Bureau Drive, Gaithersburg, MD 20899, and various buildings within the NIST Gaithersburg Campus.

• Period of Performance: Base Period: December 1, 2026 – November 30, 2027, with four Option Periods extending through November 30, 2031. An extension period of up to 6 months is also considered.

• Regular Business Hours: Monday through Friday, 6:00 a.m. – 2:30 p.m. Eastern Standard Time (excluding Federal holidays and NIST closures).

• Compliance with specific Montgomery County laws and regulations regarding solid waste and recycling.

• Containers must be leak-proof, have tight-fitting lids and doors, and no gaps greater than 1.27 cm (1/2 inch).

• Compactor equipment must meet specific operational release pressure and feature requirements.

• All equipment and vehicles must be maintained in a sanitary condition.

• Contractor personnel must pass a background investigation and obtain NIST identification badges for campus access.

• Site access is through Gate F; specific sign-in procedures are required.

• Contractor must provide a Contract Manager with specific experience and availability.

• Adherence to safety regulations and provision of safety-related equipment (PPE).

• Development and implementation of a Quality Control Plan (QCP).

• Compliance with the Government's Quality Assurance Surveillance Plan (QASP).

• Invoicing requirements, including proof of disposal and recyclable material credit information.

• Specific deliverables and due dates, including Disposal Facility Certification, Annual Reporting, Schedule, Roster, Contract Manager Qualifications, Contract Manager Contact Information, Security Badging, Quality Control Plan, and Invoicing.

Form / Attachment / Pricing Sheet

This document, "Attachment A Definitions.docx," provides definitions for terms used in the solicitation, particularly related to waste management and recycling. It clarifies specific types of paper materials, refuse, rubbish, and containers to ensure a common understanding between the government and potential bidders.

• Recyclable Paper Material: Defines various paper grades (e.g., Grade 1 High Grade, Grade 2 Medium Grade) and specifies acceptable compositions.
• Prohibitive Materials & Out Throws: Defines materials that are unsuitable for recycling or may damage equipment.
• Specific Material Definitions: Includes detailed definitions for Computer Printout, File Stock, Hard White Shavings, Heavy Books, Refuse, Rubbish (Combustible/Noncombustible), Ash, Debris, Garbage, Aluminum Cans, and Used Beverage Containers (UBC).
• Container & Process Definitions: Defines terms like Closed Container, Tipping, Loose Trash, Self-contained Compactor (SCC), Loading Docks, Contractor Containers, and Lock-ready.
• Notification (Notice): Defines the timeframe for responding to unscheduled material dumping.

This attachment is crucial for bidders to understand the specific terminology used in the solicitation regarding waste disposal and recycling services. Accurate comprehension of these definitions will be necessary for developing compliant proposals and accurately estimating the scope of services required, particularly concerning the types of materials to be handled, recycled, or disposed of.

Sources Sought Notice

This notice is for market research purposes only, conducted by the National Institute of Standards and Technology (NIST). NIST is seeking to identify qualified and capable firms, particularly small and socioeconomic small businesses, interested in providing Trash Removal & Recycling Services. This is not a solicitation or request for proposal, and no contract will be awarded from this notice.

• The services involve trash removal and recycling.

• The contractor will be responsible for management, supervision, labor, materials, equipment, and supplies.

• This includes efficient, effective, and satisfactory operations, as well as maintenance and repair of equipment and systems.

• The requirement may result in a performance-based acquisition service contract.

• The potential contract period of performance is a 1-year Base Period and four 1-year Option Periods, with a possible Extension Period not to exceed 6 months.

• The North American Industry Classification System (NAICS) code is 562111 (Solid Waste Collection).

• The small business size standard is $47.0 Million.

• If set-aside for small businesses, there will be a limitation on subcontracting (at least 50% of personnel cost expended on prime contractor employees).

• Interested firms should submit a detailed Statement of Capability.

• Responses are limited to five (5) pages, excluding commercial brochures or marketing material.

• Specific questions regarding company information (name, POC, UEI, annual receipts, business size, socioeconomic categories) and capabilities narrative (experience with similar services, direct vs. subcontracting, interest as prime or CTA) must be addressed.

• Failure to submit requested information may result in a contractor not being considered an interested small business concern.

• Small businesses and socioeconomic small businesses are highly encouraged to respond.

• Responses must be received by 6/19/2026, by 3pm, Local Time.

• Electronic submissions are required.

• Questions may be addressed to Tony Schmidt at tony.schmidt@nist.gov. Responses to questions may not be provided but may be used to improve future solicitations.

• Submittals will not be returned, and NIST will not pay for any costs incurred in response to this notice.