Travel Management Services

Quick Summary

The U.S. Embassy Dakar (under the Department of State) is soliciting proposals for Travel Management Services. This requirement is for corporate travel services for official domestic and international travel of Government employees and their dependents. The contract is for a one-year base period with four one-year options. This is an Unrestricted acquisition with an estimated award amount of $30,000,000.

Scope of Work

The selected contractor will provide comprehensive corporate travel services, including:

• Travel reservations and issuance of tickets for air, rail, and bus.
• Provision of detailed travelers' itineraries and airfare quotes within one business day.
• Management information and billing reports, including automated reconciliation of travel charges.
• 24/7 English language assistance for urgent matters and changes.
• On-site English-speaking representatives at the Embassy during normal operating hours.
• Assistance with personal deviations from authorized itineraries.
• Information and advice on health requirements, local conditions, foreign currency, and visa requirements.
• Development and distribution of information pamphlets for travelers.
• Submission of management reports (Quarterly Problems and Solutions, Quarterly/Monthly Sales Activity, Monthly Transaction Fee Reports).
• Maintenance of a 24-hour, toll-free telephone service for emergency itinerary changes.

Contract & Timeline

• Contract Type: Requirement type contract.
• Period of Performance: One base year with four one-year options to renew.
• Estimated Award Amount: $30,000,000 (Block 26).
• Pricing: Based on transaction fees (XOF) for ECOWAS Region and Outside ECOWAS Region travel.
• Set-Aside: Unrestricted.
• Published Date: April 22, 2026.
• Offer Due Date: Not explicitly stated in the provided pages.

Eligibility & Requirements

• Contractor must possess a minimum of 5 years of experience as a Travel Management Service provider.
• Ability to access U.S. discount Government fares.
• Compliance with mandatory Government programs for air travel, including the GSA City Pair Program and the Fly America Act.
• Provision of specific personnel, including a Project Manager and Site Manager(s).

Evaluation

Evaluation criteria are not detailed in the provided pages.

Additional Notes

• The contract includes numerous Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses.
• Value Added Tax (VAT) is not applicable due to the Embassy's tax exemption.
• A Post Award Conference will be held within 15 days after contract award.