TSS Ductless System at EWR ATCT - Amendment 03

Amendment / Modification

This modification makes the following changes to the solicitation:

• Provides Attachment J-6, Key Personnel Form.

• Revises the Period of Performance (POP) due date from 210 days to 90 days.

• Adds a clarification that the project manager and project superintendent cannot be the same individual.

• Revises Volume II, Factor 2 (Past Performance) by removing the term 'Mission Critical' from the definition and requiring project references to include contact information for a technical point of contact.

• Updates several drawings, including:

  • 01 10 00 SUMMARY REV 1
  • 01 31 00 PROJECT MANAGEMENT AND COORDINATION REV 1
  • 23 09 23 CONTROLS FOR HVAC REV 1
  • DDC As Builts dated 7-14-2025
  • J-3 Drawings Amendment
  • EWR-1507825 Ductless System Basis of Design_Product Selection

• Attachment J-6 (Key Personnel Form) is added.

• Period of Performance (POP) dates are revised.

• Volume II, Factor 2 (Past Performance) definition and requirements are revised.

• Several drawings are updated.

The Period of Performance (POP) due date has been significantly shortened from 210 days to 90 days. Bidders should review the updated drawings and the Key Personnel Form for any impact on their proposal preparation and submission.

Form / Attachment / Pricing Sheet

This document contains "As-Built" drawings dated July 14, 2025, for the Direct Digital Control (DDC) for HVAC system modernization project (Project: FAA EWR HVAC MODERNIZATION 2023 w EBO2024 22-0256). It includes a detailed drawing index, symbol pages, network diagrams, sequence of operations for various HVAC components, and panel/power requirement details.

• Drawing Index: Lists 89 drawings covering various aspects of the HVAC system, including schematics, network layouts, sequence of operations, and control details for components like AHUs, CRAC units, FCUs, Chillers, Boilers, and Generators.
• Network Diagrams: Illustrate the BMS network architecture, including IP address schedules and connections for various Schneider Electric components.
• Sequence of Operations: Detailed operational logic for numerous HVAC components, including chillers, boilers, air handling units (AHUs), fan coil units (FCUs), CRAC units, and exhaust fans, outlining their control strategies, fail-safe modes, and alarm conditions.
• Panel Design & Power Requirements: Provides proposed power requirements and a master bill of materials for various control panels (DDCPs), including their locations, systems served, voltage, and circuit details.
• Valve Schedules: Lists isolation and modulating control valves with specifications such as size, type, part numbers, and actuator details.
• Installation Procedures: Includes instructions for panel installation on drywall and concrete.

This document is crucial for bidders as it provides a comprehensive overview of the existing HVAC system's control infrastructure, operational logic, and component specifications. It details the complexity of the DDC system, the network architecture, and the specific sequences of operation for each piece of equipment. This information is essential for understanding the scope of work, identifying potential integration points, and accurately estimating resources required for any related maintenance, upgrade, or installation tasks. The "As-Built" nature of the drawings indicates the current state of the system, which is vital for planning and execution.

Amendment / Modification

This document provides clarifications regarding condensate pump installation and piping.

• General Notes on pages M105, M106, and M505.
• Specific details on condensate pump and piping.

No impact on proposal deadlines or submission requirements is indicated. Bidders should incorporate these clarifications into their installation plans.

Form / Attachment / Pricing Sheet

This document is a submittal for a Fujitsu AIRSTAGE J-III L 6 Ton Heat Pump Outdoor Unit (Model AOU72RLAVL). It provides detailed product specifications, electrical requirements, operating temperatures, efficiency ratings, wiring and piping information, and dimensions.

• Capacity: Nominal Cooling Capacity 72,000 BTU/h [21.1 kW], Nominal Heating Capacity 81,000 BTU/h [23.7 kW].
• Electrical: 208/230 VAC, 3-Phase, 60Hz, with a voltage range of 187-253 VAC. Maximum Circuit Breaker: 40A, Minimum Circuit Ampacity (MCA): 38A.
• Efficiency: EER Cooling (Ducted/Non Ducted) 11.9/12/1, IEER Cooling (Non Ducted/Ducted) 23.9/21.5.
• Piping: Liquid pipe connection 3/8" (9.52mm), Discharge Gas pipe connection 3/4" (19.05mm). Refrigerant Charge: 24.25 lbs [11.0 kg].
• Dimensions: Net dimensions are 64-1/2" H x 42-1/2" W x 18-7/8" D [1,638 x 1,080 x 480 mm].
• Warranty: 10-year extended warranty on parts and compressor.

This document is crucial for bidders to understand the technical specifications of the outdoor unit being procured. It details the unit's capacity, power requirements, efficiency, physical dimensions, and refrigerant handling, which are essential for determining compatibility, planning installation, and preparing a compliant bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document details the requirements for integrating a ductless split system into the existing Building Management System (BMS). The primary goal is to ensure optimal temperature control within the base building served by AHU-3 and associated VAV boxes.

• Integration of the ductless split system into the existing BMS.

• Installation of all necessary components for a complete and functional control system, including servers, network controllers, field bus controllers, sensors, end devices, and communication networks.

• Adjustments to the operation of AHU-3 and related VAV boxes to optimize system performance, including modifications to the reset schedule.

• Control of various HVAC components including Air Handling Units (AHU-3), Air Conditioning Systems (AC-3, AC-3A, AC-3B, AC-3C), Terminal Units (TU), and Variable Air Volume (VAV) units.

• The system must meet the requirements of the sequence of operations.

• Temperature control must be maintained within specified ranges for all areas served by AHU-3.

• The BMS contractor is responsible for system start-up, testing, and commissioning.

• Specific performance verification and operator interaction testing are required.

• Not explicitly stated in this section, but implied to be at the FAA facility.

• The DDC Control System must be the Schneider Electric SmartStruxure System.

• Specific field bus controllers (Xenta LON family) are required; certain other controllers (b3 BACnet, MNL Lon, MNB BACnet) are prohibited for new work.

• HVAC components with integral PEMs must use BACnet MSTP or BACnet IP protocols.

• Only pre-approved installers are eligible for this project.

• The BMS contractor must provide factory-certified technicians, spare parts, diagnostic equipment, and 24/7 emergency service.

• All work must comply with applicable codes and standards.

• Specific wiring, conduit, and installation practices are detailed.

• The contractor is responsible for programming, testing, and training.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the administrative provisions for coordinating construction operations on the Project, focusing on project management and coordination aspects.

• General project coordination procedures.

• Administrative and supervisory personnel requirements.

• Preparation and submission of coordination drawings.

• Procedures for Requests for Information (RFIs).

• Management of a Project website.

• Conducting project meetings.

• RFIs must be submitted promptly to avoid delays.

• COR has fourteen calendar days to respond to RFIs.

• Meeting minutes must be distributed within three days of the meeting.

• Preconstruction conference must be held no later than 15 days after agreement execution.

• Project closeout conference must be held no later than 60 days prior to Substantial Completion.

• Not explicitly stated in this section, but implies ongoing construction activities.

• Key Personnel: Submission of a list of key personnel assignments, including superintendent, within 14 calendar days of Notice to Proceed. This includes contact information and standby individuals.

• Project Manager: Minimum ten years of experience in scheduling, managing, and coordinating complex mechanical, electrical, and control systems in heavy construction. A full-time PM is not required.

• Project Superintendent: Minimum five years of experience in coordinating mechanical, electrical, and control subcontractors. Must be on-site at all times construction is ongoing.

• RFIs: Must be detailed, legible, and include specific information such as project name, number, date, contractor name, COR name, RFI number, subject, relevant specification sections/drawings, field conditions, and suggested resolutions. Attachments like sketches and product data are required. Certain RFIs (e.g., for submittals, substitutions, or adjustments to contract time/sum) will be returned without action.

• Project Meetings: Regular meetings are required, including a preconstruction conference, pre-installation conferences for specific activities, a project closeout conference, and ad-hoc coordination meetings. Attendees must be authorized representatives. Agendas and minutes are required for all meetings.

• Environmental Requirements: Includes Solid Waste Management Plan, IAQ Management Plan, noise and acoustics management, Environmental Management Plan, and commissioning.

Solicitation / RFP / RFQ

This document, "SECTION 01 10 00 - SUMMARY OF WORK," outlines the scope of work for the HVAC Split System Installation at Newark ATCT (EWR), Newark New Jersey. The project involves installing a new ductless split system at the FAA ATCT base building (Room 141A, TSS).

• Installation of one (1) exterior wall-mounted unit, three (3) wall-mounted indoor units.

• Integration with existing building automation controls via BACnet.

• Installation of a new dedicated 208V, 3-phase power circuit.

• Coordination of core penetrations through concrete walls, including waterproofing.

• Testing and charging of the system.

• Integration with existing FAA Schneider Electric EcoStruxure DDC system.

• Providing and installing one IP-IO module at VAV-17 for coordinated backup cooling.

• Program unit set points and update AHU-3 supply air setpoints.

• Structural work including concrete core penetration, support framing, and wall restoration/painting.

• The project will be constructed under a single prime contract.

• A one (1) year warranty on building systems, finishes, or equipment from the date of final project acceptance is required. Mechanical equipment warranties must be at least the manufacturer's standard warranty period.

• Not explicitly detailed in this summary document, but general requirements for submittals, inspections, and closeout procedures are outlined.

• Not specified in this document.

• The contractor must comply with FAA standards, current codes, and coordinate with the Contracting Officer's Representative (COR).

• Work hours are generally limited to 7:00 a.m. to 4:00 p.m., Monday through Friday, with exceptions for noise/vibration/odors.

• No work impacting Air Traffic Control Operations is permitted.

• Hazardous materials (asbestos, lead-based products) are prohibited.

• A Plan of Action is required for any work requiring shutdown of services.

• Final cleaning and closeout procedures are detailed.

Form / Attachment / Pricing Sheet

This document is a "Key Personnel Form" designed to collect detailed information about individuals proposed for key roles within a contract. Bidders must complete one form for each key person they intend to assign to the opportunity.

• Personal Information: Name, role in the contract, years of experience (total and with current firm).
• Education and Certifications: Degree, specialization, and current professional registrations.
• Other Qualifications: Space for publications, organizations, training, and awards.
• Relevant Projects: Details on past projects including title, location, year completed, brief description (scope, size, cost), and the individual's specific role. It also includes a checkbox to indicate if the project was performed with the current firm.

This form is critical for bidders to document the qualifications and experience of their proposed key personnel. Accurate and complete submission of this form is essential for demonstrating that the proposed team meets the requirements of the opportunity and has the necessary expertise to perform the contract successfully.

Solicitation / RFP / RFQ

This solicitation is for a negotiated procurement resulting in a Firm Fixed Price, one job lump sum contract for the TSS Ductless System Replacement at the Newark, NJ Airport Traffic Control Tower (EWR ATCT). The requirement will be competitively solicited amongst small business concerns.

• Provide all labor, supervision, materials, and equipment to install a ductless split system.

• The system will support the Tower Simulator System at the EWR ATCT.

• Installation includes:

  • Three (3) indoor wall-mounted units with refrigerant and drain piping.
  • One (1) 6-ton heat pump unit anchored to an exterior concrete wall.
  • Coordination of core penetrations through concrete walls for piping, electrical, and drain lines, including waterproofing.
  • Provision and insulation of refrigerants and condensate piping above the ceiling.
  • Testing and charging of the system.
  • Installation of a new dedicated 208V, 3-phase power circuit.
  • Provision of NEMA 4X, 60A non-fused stainless steel disconnect at the outdoor unit.
  • Provision of power and control conduit and wiring to/from all units.
  • Penetration of concrete wall and roof deck, with patching and flashing of the roof.
  • Integration of the mini-split system into the existing FAA Schneider Electric EcoStruxure DDC system via BACnet.
  • Provision and installation of one IP-IO module at VAV-17 for coordinated backup cooling enable/disable.
  • Submission of point list, graphics, and control narrative to the COR for approval.
  • Programming of unit set points and updating of AHU-3 supply air setpoints.
  • Support for commissioning of the system.
  • Concrete core penetration for pipes and conduits.
  • Provision of support framing for units and steel plates as shown in drawings.
  • Support for pipes and conduits.
  • Wall restoration and painting.

• Contract Type: Firm Fixed Price, one job lump sum.

• Period of Performance: Begin performance within 5 calendar days after notice to proceed and complete within 90 calendar days.

• Estimated Value: Not explicitly stated, but the NAICS Code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a Small Business Size Standard of $19.0M.

• Proposal Submission Deadline: April 15, 2026, by 3:00 PM local time.

• Offer Acceptance Period: Minimum of 60 calendar days.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Proposals will be evaluated on Business Proposal, Past Performance, Key Personnel and Team Composition, and Construction Schedule.

• Competitively solicited amongst small business concerns.

• NAICS Code: 238220

• Small Business Size Standard: $19.0M

• The FAA is exempted from state and local taxes; this exemption does not pass through to the Contractor.

• Offerors must be registered in the System for Award Management (SAM) database.

• A site visit is optional but recommended. Advance notice is required.

Form / Attachment / Pricing Sheet

This document is a Performance Questionnaire used in support of a source selection. It is designed to gather feedback on a contractor's past performance.

• To Be Completed By Offeror: Sections for Contractor Name & Address, Contract Number, Initiation Date, Completion Date, Total Contract Value, Type of Contract, and Detailed Description of Project.
• To Be Completed By Evaluating Organization Representative: Sections for Evaluator's Name, Position, Organization, Phone Number, and Months Performance Monitored.
• Evaluation Topics (A-G): Includes assessment of Quality of Products and Services, Performance, Technical Requirements, Schedule, Cost Control, Customer Satisfaction, and Overall Assessment. Each topic uses a rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Observed).
• Comments: A section for additional comments.

This form is crucial for bidders to understand the type of past performance information the government is soliciting. It outlines the specific criteria and rating scales that will be used to evaluate contractor performance, which can inform proposal development and highlight areas of focus for demonstrating strong past performance.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Essex County, New Jersey. It outlines the prevailing wage rates and fringe benefits for various construction trades as of the publication date.

• General Decision Number: NJ20260031
• State: New Jersey
• County: Essex County
• Construction Type: Building
• Applicability: Building construction projects (excluding single-family homes or apartments up to 4 stories).
• Trades Covered: Includes rates for Asbestos Worker/Heat & Frost Insulator, Bricklayer, Mason (Stone and Cement), Tile Finisher, Tile Setter, Carpenter (Scaffold Builder, Acoustical Ceiling, Drywall Hanging, Formwork, Insulation), Soft Floor Layer, Millwright, Electrician (including Low Voltage Wiring, Cable Splicer), Elevator Mechanic, Ironworker, Laborer (Mason Tender, Asphalt Shoveler, etc.), Drywall Finisher/Taper, Painter, Glazier, Plasterer, Plumber, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, Truck Driver, and Welders.
• Effective Dates: Various effective dates for different trades, generally in 2024 and 2025.
• Additional Notes: Includes information on paid holidays, paid vacation, hazardous waste removal work, and specific conditions for certain trades (e.g., work on high stacks, work at height, work on specific equipment).

This document is crucial for bidders to understand the minimum wage and fringe benefit requirements for labor on any construction project falling under this wage determination. It directly impacts labor costs and proposal pricing. Bidders must ensure their proposed labor rates comply with these prevailing wage requirements.

Form / Attachment / Pricing Sheet

This document contains equipment schedules and installation details for a ductless split system air conditioning unit (AC-3) intended for the TSS Room (141A) at Newark Liberty International Airport. It provides specifications for both the outdoor and indoor units, as well as details on mounting, piping, electrical connections, and drainage.

• Outdoor Unit (AC-3): Specifications include capacity (72,000 BTUH), SEER (23.9), electrical requirements (208/230V), and weight (470 lbs).
• Indoor Units (AC-3A, AC-3B, AC-3C): Three indoor units, each with a capacity of 18,000 BTUH, are specified for the TSS Room. Details include airflow, sound level, and dimensions.
• Installation Details: Includes diagrams and notes for mounting outdoor units on concrete walls, indoor unit installation, refrigerant line connections, drainage (pitched to exterior roof drain), and electrical conduit routing.
• General Notes: Emphasize compliance with FAA standards, manufacturer recommendations, and the need for a Carlisle-authorized roofing applicator for any roof penetrations to maintain warranty.

This document is crucial for bidders to understand the specific equipment and installation methods required for the HVAC upgrade in the TSS Room. It details the scope of work related to the ductless system, including the type and quantity of units, their placement, and all associated installation requirements. Bidders must use this information to accurately estimate costs, plan logistics, and ensure compliance with technical specifications.

Specifications / Statement of Work

This document outlines the specifications for the installation and integration of a ductless split HVAC system at the Newark Airport Traffic Control Tower (EWR) in Newark, New Jersey. The project is being procured by the U.S. Department of Transportation, Federal Aviation Administration (FAA).

• Installation of a complete ductless split HVAC system.

• Includes one (1) exterior-mounted 6-ton heat pump unit and three (3) interior wall-mounted units.

• Scope includes mechanical, electrical, structural, and controls-related tasks, as well as associated architectural repairs.

• Specific tasks include:

  • Installation of refrigerant and condensate piping, supports, wall/roof penetrations, and associated sealing/restoration.
  • Installation of a dedicated 208V/3-phase power circuit for the exterior unit and all necessary power circuits for the system.
  • BACnet integration with the existing FAA Building Automation System (DDC), including one (1) IO module.
  • Reprogramming of existing DDC system, AHU-3 and/or VAVs.
  • Installation of structural steel support framing and wall-mounted backing plates.
  • Interior patching and finish repair.

• Penetrations through the Carlisle EPDM roof must be completed by a Carlisle-authorized roofing applicator to preserve the existing warranty.

• The project will be constructed under a single prime contract.

• Not explicitly detailed in this section, but general requirements for submittals, project management, and coordination are outlined in other sections.

• Not specified in this document.

• The FAA will occupy the site during the entire construction period, requiring coordination with occupants.

• Work hours are generally limited to 7:00 a.m. to 4:00 p.m., Monday through Friday, with exceptions for noise-generating work.

• Strict adherence to safety and environmental regulations is required.

• Materials must be asbestos-free and lead-based free.

• A two-year warranty on materials and equipment is required.

Statement of Work (SOW) / Performance Work Statement (PWS)

To install a new ductless split system at the Newark ATCT (EWR) base building, specifically in Room 141A (TSS).

The contractor is responsible for providing all labor, materials, equipment, supervision, and services for the installation. This includes:

• Mechanical: Installation of (3) indoor wall-mounted units, refrigerant and drain piping, a 6-ton heat pump anchored to the exterior wall, core penetrations through the concrete wall with waterproofing, and insulation for piping. The system will be tested and charged.
• Electrical: Installation of a dedicated 208V, 3-phase power circuit, a NEMA 4X, 60A non-fused stainless steel disconnect at the outdoor unit, power and control conduit/wiring to all units, concrete wall penetration, and roof deck penetration with patching and flashing to maintain roof warranty.
• Controls: Integration of the mini-split system into the existing FAA Schneider Electric EcoStruxure DDC system via BACnet. This includes providing and installing an IP-IO module for coordinated backup cooling, submitting a point list, graphics, and control narrative for approval, programming unit setpoints, updating AHU-3 supply air setpoints, and supporting system commissioning.
• Structural & Interior: Concrete core penetration for pipes and conduits, providing support framing for units and steel plates, support for pipes and conduits, and wall restoration and painting.

• Place: Newark ATCT (EWR) base building, Room 141A, Newark, NJ.

• Period: Not specified in the provided text.

• Integration with existing FAA Schneider Electric EcoStruxure DDC system via BACnet.

• Coordination for core penetrations and roof patching/flashing to maintain warranty.

• Submission of control documentation for approval.

• Support for system commissioning.