TUBING BUNDLES FOR HEAT EXCHANGE

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for a responsible entity to provide new tubing bundles for the Federal Correctional Institution Elkton, located in Lisbon, OH. The goal is to ensure the compatibility and effective function of heat exchangers within the facility.

• Project Work Description: Procure and deliver new tubing bundles that meet specified qualifications. The contractor must provide corresponding data sheets upon approval and ensure labor and materials have a minimum five (5) year warranty from substantial completion.

• Original Tubing Bundle Specifications (1995):

  • 8 x O.E.M. Taco T10208 (Copper tubes/.035wall)
  • 2 x O.E.M. Taco T14208 (Copper tubes/.035wall)
  • 2 x O.E.M. Taco T12210 (Copper tubes/.035wall)
  • 2 x O.E.M. Taco T14210 (Copper tubes/.035wall)
  • 112 x Magnesium Anode Rods (1-1/4in x 45in)

• Current Heat Exchanger Specifications (2011 replacements): A table details the designation, model, serial number, max water pressure, and manufacturer date for 14 heat exchangers.

• Required Product or Equal: Brand name or equal products are acceptable, but full product information/specifications must be submitted with the bid. Failure to do so will result in non-responsiveness.

• Repair/Maintenance: The contractor is responsible for maintaining all new equipment components, including material, equipment, and labor costs for repairs or replacements within 30 days of notification.

• Reporting: The contractor must notify the Contracting Officer's Representative (COR) via email upon shipping and submit all reports and documentation to the Facility Manager within 30 days of processing. Reports of significant accidents are also required.

• Schedule: Deliveries are scheduled Monday through Friday, 7:30 AM – 3:30 PM. No access is granted on Sundays or Saturdays. This schedule excludes Federal holidays and facility closures.

• Inclement Weather: Postponed collections must be made within 24 hours after severe weather terminates, unless otherwise authorized.

• Time of Completion: 30 Calendar Days.

• Contract Type: Requirements contract with firm-fixed prices.

• Licenses & Permits: Contractor is responsible for all associated licenses, permits, and fees.

• Quality Control: Contractor must provide a Job Superintendent/manager and maintain an effective quality control program. A written Quality Control Plan (QCP) must be submitted.

• Contractor Requirements: Work must comply with OSHA, EPA, and NEC codes. A full-time Project Manager with at least three years of experience is required on-site.

• Performance Evaluation: Contractor performance will be evaluated and submitted to the Federal Past Performance Information Retrieval System (PPIRS) via the Contractor Performance Assessment Reporting System (CPARs).

• System for Award Management (SAM.gov): Contractors must be registered on SAM.gov to submit bids.

• Submittals After Award: Submit samples, cut sheets, and shop drawings to the COR for review.

• Invoices: Must be on official company letterhead and include detailed documentation of delivered material/equipment. Submit to COR and Contracting Officer.

Forms / Attachments / Pricing Sheets

This document appears to be a parts list and specification sheet for packaged indirect-fired storage heaters. It details the components, part numbers, manufacturers, and some specifications for various heater models.

• Heater Models: Lists multiple models including 4WH-1, 4WH-2, 1WH-1, 1WH-2, 2WH-1, 2WH-2, 3WH-1, 3WH-2, 9WH-1, 9WH-2, SWH-1, SWH-2, and PHWS series.
• Components: Details parts such as exchangers, pumps, temperature sensors, relief valves, drain valves, tank linings, cabinets, heads, shells, insulation, and magnesium anodes.
• Specifications: Includes information on output (BTUH), inlet/outlet sizes, pressure vessel dimensions, maximum working pressure, hydro test pressure, and volume (gallons).
• Manufacturers & Part Numbers: Lists the manufacturer and part number for each component.
• Drawings: References applicable drawings (DD, WD, TD series).

This document is crucial for bidders to understand the specific components and specifications of the storage heaters being procured. It can be used to verify compliance with requirements, identify potential suppliers for replacement parts, and inform the technical aspects of a bid proposal. Bidders should review the listed components and specifications to ensure they can meet or exceed the stated requirements.

Form / Attachment / Pricing Sheet

This document contains detailed specifications and drawings for replacement tubing bundles, identified as "ELK-26Z2AL9". It appears to be a technical specification sheet or a bill of materials related to a specific equipment component.

• Schematic Diagrams: Includes electrical schematics showing power supply, temperature limit, pilot switch, and pump connections, along with control wire color legends.
• General Notes: Provides information on customer power supply requirements, suggested wiring, main power supply connection lugs, and ground lug specifications.
• Special Notes: Details specific equipment parameters such as type, size, lining, GPH, firing, and inlet pressure.
• Itemized List: A table lists various components with item numbers, descriptions, and specifications (e.g., inlet/outlet sizes, pump details, control box dimensions, materials).
• Drawings: Visual representations of the equipment, including dimensions and port locations.
• Revisions: A section for tracking changes or modifications to the document.

This document is crucial for bidders who need to understand the exact specifications, materials, and electrical requirements for the "ELK-26Z2AL9" tubing bundles. It provides the technical details necessary for accurate bidding, procurement, and installation of these specific components.

Solicitation / RFP / RFQ

This document is a solicitation (Request for Quote - RFQ) for the contracted procurement of replacement tubing bundles for existing heat exchangers at the Federal Bureau of Prisons, FCI Elkton. The procurement is for equipment only.

• Replacement tubing bundles for existing heat exchangers.

• Specific items include:

  • O.E.M. Taco T10208 (Copper tubes/.035wall) - Quantity: 8
  • O.E.M. Taco T14208 (Copper tubes/.035wall) - Quantity: 2
  • O.E.M. Taco T 12210 (Copper tubes/.035wall) - Quantity: 2
  • O.E.M. Taco TI4210 (Copper tubes/.035wall) - Quantity: 2
  • Magnesium Anode Rods (I-l/4in x 45in) - Quantity: 112

• The Statement of Work (SOW), Specifications, and Drawings are attached and referenced.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but the offer due date is March 18, 2026.

• Estimated Value: Not stated.

• Offer Due Date: March 18, 2026, 10:00 ET.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, and 30 of the SF1449 form.

• Evaluation Criteria: Not detailed in the provided pages, but listed as an attachment (Evaluation Factors.pdf).

• The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• NAICS Code: 333414, Size Standard: 500 Employees.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference, with addenda.

• Offerors must be registered in the System for Award Management (SAM) and provide required identifiers (UEI, TIN, CAGE code).

• Various attachments are listed, including SOW, Specifications, Evaluation Factors, and Procurement Integrity documents.