TVHS VAMC Air Handler Units Refurbishment
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 9 (36C249), is soliciting quotes for the refurbishment of Air Handler Units (AHUs) at the Tennessee Valley Healthcare System (TVHS) Nashville VAMC in Nashville, TN. This requirement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The procurement aims to ensure the operational reliability of critical HVAC infrastructure. Quotes are due by April 23, 2026, at 11:00 AM CST.
Scope of Work
This Request for Quote (RFQ) covers comprehensive refurbishment services for specific AHUs (AHU-41, AHU-40, AHU-39, AHU-24, AHU-4) as detailed in the Statement of Work (SOW) and "Refurbish Air Handling Units – Abridged Specifications." Key tasks include:
- Providing temporary HVAC during system downtime.
- Removal and disposal of existing components (coils, valves, humidifiers, fan assemblies).
- Procurement, delivery, and installation of new components such as chilled water coils, steam heating coils, DDC control valves, UV lighting systems, humidifiers, and Variable Frequency Drives (VFDs).
- Ensuring compatibility of new components with existing systems, specifically the Siemens DDC System.
- Performing fan alignment and balancing, and installing Low Temperature Detection/Freezestat.
- Cleaning AHU chambers and return fan plenums.
- Conducting Test and Balance (TAB) both before and after work completion.
- Adhering to mild weather conditions (55-65 degrees) for specific work phases.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP).
- Period of Performance: July 15, 2026, to July 14, 2027 (365 calendar days from award).
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 Million size standard.
- Wage Determination: 2015-4647, Rev 30, dated 12/03/2025 is applicable.
- Place of Performance: Nashville, TN.
Set-Aside & Eligibility
This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offerors must be certified as an SDVOSB by the Small Business Administration (SBA) at the time of both offer submission and contract award.
Submission & Evaluation
- Quotes Due: April 23, 2026, by 11:00 AM CST.
- Questions Due: April 16, 2026, by 11:00 AM CT.
- Site Visit: Mandatory site visit scheduled for April 14, 2026, at 09:00 AM CST. RSVP is required.
- Submission Method: Electronically via email to scott.dickey@va.gov.
- Evaluation Criteria: Best value, considering price and other factors detailed in Section E.9 of the RFQ.
Important Notes
An amendment (0001) has been issued making administrative corrections and confirming key dates. Offerors must acknowledge receipt of this amendment prior to the quote submission deadline to avoid rejection. All contractors must be registered in SAM. A one-year warranty is required for all work and materials. The "unit" designation for CLINs 0001-0005 has been changed to "Job (JB)".