Two Way Radios

Solicitation / RFP / RFQ

This solicitation is for the provision and installation of a turn-key two-way handheld radio solution and supporting equipment for the new James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma. The system is intended for use by engineering staff for maintenance and repair operations, as well as emergency communication.

• Supply and install 40 handheld two-way radios with antennas, batteries, and charging stations.

• Provide and install all necessary backbone equipment (base radio, repeater, preselector) for UHF frequency range (400-480MHz).

• Ensure the system is fully operational and provides coverage throughout the 300,000 sq ft facility.

• Handheld radios must meet specific technical requirements including frequency, channel capacity, battery life (17 hours), operating temperature (-22°F to 140°F), and IP55 dust/water intrusion rating.

• Radios must meet MIL-STD 810C/D/E/F/G/H for salt fog, humidity, and thermal shock, and IEC 61000-4-2 Level 4 for electrostatic discharge.

• Provide a minimum 5-year local service agreement for technical support, updates, and repair, including a 5-year warranty on all components.

• Installation and training are required.

• Contractor must provide written certification from the Original Equipment Manufacturer (OEM) authorizing them to provide and install the products.

• A site survey will be required before contract award.

• The contract will be awarded to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors (technical and past performance).

• Delivery and installation to be completed 60 days after receipt of order (ARO).

• Payment will be made upon receipt of a properly prepared invoice.

• Questions are due no later than Tuesday, February 03, 2026, at 5:00 PM CDT via email to martin.torres@va.gov.

• All proposals are due no later than Thursday, February 05, 2026, at 5:00 PM CDT via email to martin.torres@va.gov.

• Evaluation will consider technical and past performance, combined.

• The acquisition is listed as "UNRESTRICTED OR SET ASIDE:" with options for Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business, and Women-Owned Small Business (WOSB) programs, but no specific set-aside is checked.

• The solicitation incorporates FAR clauses by reference. Full text is available upon request or electronically.

• The Buy American Act applies, with specific definitions for domestic and foreign end products.

• Standard Form 1449 is used for the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To supply and install a turn-key two-way handheld radio solution for the Eastern Oklahoma VA Health Care System (EOVAHCS) at the new James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma.

• Provide 40 handheld two-way radios, antennas, batteries, and charging stations.

• Supply and install necessary backbone equipment (base radio, repeater, preselector) for UHF frequency range (400-480MHz).

• Ensure the system is fully operational and provides coverage throughout the entire 300,000 sq ft facility, eliminating dead or weak signal zones.

• Provide a minimum 5-year local service agreement for technical support, updates, and repair, including a 5-year warranty on all components.

• Perform installation and staff training.

• Dispose of all trash and packaging.

• Equipment must meet or exceed specified physical, functional, and performance characteristics.

• Handheld radios must meet minimum requirements including: 400-480 MHz UHF frequency, 12.5/25.01 kHz channel spacing, 64 channel capacity, 17-hour battery life, operation between -22°F to 140°F, IP55 dust/water intrusion, and compliance with MIL-STD 810C/D/E/F/G/H for salt fog, humidity, and thermal shock, and IEC 61000-4-2 Level 4 for electrostatic discharge.

• Deliver a clear signal and transmit interrupt capability.

• Use accessories compatible with other units of the same brand.

• Installation and testing to ensure proper coverage and programming of devices.

• Delivery and installation to be completed 60 days after receipt of order (ARO).

• Location: James Mountain Inhofe VA Medical Center, 440 S. Houston Ave, Tulsa, Oklahoma 74127.

• Contractor must provide OEM authorization certification.

• Services are considered non-personal services.

• A site survey is required before contract award.

• Contractor personnel must adhere to VA safety and health guidelines, including proper PPE and safety orientation.

• Contractor must provide a single point of contact (POC) and coordinate with the Contracting Officer's Representative (COR).

• Contractor is responsible for protection of VAMC personnel and property from damage and must provide liability insurance.