U008--Intent to Source | Provider Education Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Bay Pines VA Healthcare System (BPVAHCS), intends to award a sole source firm-fixed-price purchase order to Cooper Thomas, LLC for Provider Education Services. These services will support clinical documentation improvement, provider education, and specialty-focused physician-led training. This action is being taken under FAR 13.106-1(b)(1) due to Cooper Thomas, LLC being the only reasonably available source. Interested parties may submit capability statements by May 27, 2026.
Scope of Work
The requirement includes ongoing provider education services to enhance clinical documentation accuracy, coding integrity, regulatory compliance, and EHR workflow optimization. Key services are:
- Structured provider education and training.
- Specialty-specific documentation instruction.
- Customized training content based on audit findings and regulatory changes.
- Virtual and in-person physician-led educational sessions.
- Coordination with clinical leadership, informatics, and compliance personnel.
- Development of training aids, examples, and provider support materials.
Contract & Timeline
- Type: Firm-Fixed-Price Purchase Order (Sole Source Intent)
- PSC Code: U008 (Education/Training: Training/Curriculum Development)
- NAICS Code: 611430 (Professional and Management Development Training)
- Response Due: May 27, 2026, 12:00 PM EST
- Published: May 12, 2026
Rationale for Sole Source
Market research confirmed Cooper Thomas, LLC's demonstrated experience and past performance in clinical documentation improvement, coding, audit, and provider education services across the VA. This includes prior work at Bay Pines and existing VA-wide utilization under BPA 36C10G21A0003. The Government determined this approach is the most efficient and lowest-risk due to the contractor's existing VA experience, specialized physician-led training capability, ability to customize to VA workflows, operational urgency for compliance, and familiarity with VA EHR documentation.
Submission & Response
This is not a request for competitive quotations. However, interested parties may identify their capability to meet this requirement by submitting a statement that includes:
- Company name and UEI.
- Relevant past performance.
- Capability to provide physician-led provider education services.
- Experience supporting VA or comparable healthcare systems.
- Ability to meet the required performance timeline. Responses must be submitted electronically to Lakiesha Anderson, Contracting Officer, at Lakiesha.anderson@va.gov by the response deadline.
Disclaimer
This notice is for informational purposes only and does not constitute a solicitation or obligate the Government to reimburse any costs incurred in preparing a response.