UAVs, Thermal Cameras & Training for Bosnia

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: W564KV26QA034) for Unmanned Aircraft Systems (UAS), Thermal Cameras, Warranties, and Training. The government is procuring these items to support operations in Camp Butmir, Bosnia and Herzegovina.

• 4 UAVs with 4 extra batteries.

• 4 UAV Mountable Radiometric Thermal Cameras.

• 2-year warranties for both UAVs and cameras.

• Training and certification for 16 personnel on practical and theoretical UAV components, provided by an independent and accredited organization.

• Items must comply with Attachment 1 - Unmanned Aircraft Systems Technical Specifications.

• Pricing breakdown is detailed in Attachment 2 - CLIN Price Sheet.

• Unique item identification is required for all delivered items, following specific data matrix symbology and encoding standards (DFARS 252.211-7003).

• Contract Type: Firm Fixed Price.

• Period of Performance: Delivery is scheduled within 90 calendar days from the Date of Award.

• Delivery Address: Camp Butmir, Bosnia and Herzegovina.

• Inspection and Acceptance: Both at Destination.

• Solicitation Issue Date: April 30, 2026.

• Offer Due Date/Local Time: May 11, 2026, 12:00 PM.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services (FAR 52.212-1, 52.212-3, 52.212-4, 52.212-5).

• Evaluation will be conducted in accordance with FAR 52.212-2.

• Specific clauses related to Buy American, Trade Agreements, and WAWF payment instructions are included.

• The acquisition is unrestricted.

• NAICS Code: 336411 (Aircraft Manufacturing).

• Size Standard: Not specified, but likely related to the NAICS code.

• The document includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering areas such as payment, invoicing (WAWF), unique item identification, and various representations and certifications.

• Attachment 3 W-14 is also referenced.

• Addendums to FAR 52.212-1 and 52.212-2 are included.

Form / Attachment / Pricing Sheet

This document, Form W-14, is a "Certificate of Foreign Contracting Party Receiving Federal Procurement Payments." It is used by foreign entities to certify their status and claim exemptions from certain taxes related to U.S. federal procurement contracts.

• Part I: Identification: Collects information about the foreign contracting party and the acquiring U.S. agency, including names, addresses, and contract numbers.
• Part II: Exemption Based on International Agreement: Allows for claiming relief from tax under Section 5000C pursuant to an international agreement (e.g., a tax treaty).
• Part III: Exemption Based on International Procurement Agreement or Goods/Services Produced/Performed in the U.S.: Allows for claiming exemptions related to international procurement agreements or the origin of goods/services.
• Part IV: Explanation: Requires detailed explanations for any exemptions claimed, including the specific agreement, basis for entitlement, and allocation of contract price.
• Part V: Certificate: A sworn statement by the foreign person or their authorized representative, certifying the accuracy of the information and acknowledging tax obligations.

Foreign entities bidding on U.S. federal contracts may need to complete and submit this form to the acquiring agency to claim tax exemptions. Understanding the requirements of this form is crucial for accurate proposal preparation and compliance, particularly if the contract involves international procurement or is subject to tax treaties. It helps determine the net cost of the contract by accounting for potential tax liabilities or exemptions.

Form / Attachment / Pricing Sheet

This document outlines the technical specifications for a Quadcopter UAV/UAS system intended for surveillance, monitoring, and rescue operations. It details mandatory and preferable requirements for the UAV platform, navigation systems, sensors, and additional equipment.

UAV Platform (Quadcopter):

• Type: Multirotor, strictly quadcopter, foldable arms.
• Propellers: Minimum 15-inch, foldable.
• Payload Capacity: Minimum 2.0 kg (Mandatory), 4.0 kg (Preferable).
• Flight Endurance: Minimum 20 min (Mandatory), 30 min (Preferable) with integrated sensor payload.
• Range: Minimum 2.5 km (Mandatory), 5 km (Preferable) C2 + Video.
• Operating Temperature: -15°C to +40°C (Mandatory), -20°C to +45°C (Preferable).
• Operational Ceiling: Up to 3,000 m AMSL (Mandatory).
• Wind Resistance: Minimum 11 m/s (Mandatory), 15 m/s (Preferable).
• Weather Resistance: Light rain operation (Mandatory), IP54+ (Preferable).
• Safety Functions: RTH, Geofence, Low-battery failsafe (Mandatory).
• Batteries: Minimum 2 sets per platform + charger (Mandatory).
• Local Recording: On-board or on-payload (Mandatory).
• Battery Specs: LiPo, 12S, minimum 20,000 mAh.

Navigation, Communication, and Ground Control Station (GCS):

• GNSS: Minimum GPS + Galileo + one additional (GLONASS and/or BeiDou).
• Logging: GNSS event logging, GNSS signal degradation alarm.
• GNSS-Denied Stabilization: VIO or Optical Flow.
• Encryption: AES-256 or equivalent for C2 + Video (Preferable).
• Primary Datalink: ISM 1.4GHz / 2.4GHz and/or 5.8GHz (CE/FCC compliant).
• Secondary Backhaul: 4G/LTE and/or 5G (SIM/eSIM).
• Functionality: Live video, telemetry, mission planning, log recording, standard data export.
• MavLink Compatibility: Support mission planning via Mission Planner.
• Primary Handheld GCS: Rugged controller, ≥ 7" screen, ≥ 800 nits, autonomy ≥ 4h, physical controls, glove-compatible.
• GCS Protection: Minimum IP54.
• Ruggedness: IP65 or better and/or MIL-STD-810H.
• Control Integration: Flight + Payload control (EO/IR/NV, LiDAR, etc.) via GCS.
• Offline Operation: Offline maps and mission planning.
• Storage: Minimum 256 GB internal or SD/SSD; export via USB/SD/SSD.
• TAK/ATAK Integration: Plugin or compatible export/stream.
• Video Output: HDMI/USB-C for external monitors.
• FPV/AR/Video Goggles: Optional.
• Localization: Bosnian/Croatian/Serbian (B/H/S) language support.

Sensors and Additional Equipment (Mandatory Delivery):

• RGB/EO Camera: Minimum 4K video resolution.
• Zoom (RGB): 1920x1080 resolution, min. 30x optical + 2x digital zoom.
• Thermal (IR) Camera: Minimum 640x512 resolution (Mandatory), 1024x768 (Preferable).
• Zoom (IR): Minimum 4x digital zoom.
• Tracking: Object Tracking support for RGB-EO and IR cameras.
• Temperature Range (IR): Min. -20°C to +150°C; Radiometry (Preferable).
• Night Vision: Minimum 1080p, low-light mode, GCS control.
• Stabilization: 3-axis gimbal.
• LIDAR Payload: Effective range ≥ 150m, Accuracy (RMS) ≤2cm @ 20m, multiple returns, ≥ 650,000 laser points/sec, High-Res Photo Module ≥ 18Mpx.
• Data Format: LAS/LAZ, PTS/XYZ export.
• Searchlight: ≥ 2,000 lumens (Preferably ≥ 10,000 lm).
• PA/Speaker: Sound level ≥ 114 dB @ 1m, Freq range 800 Hz - 8 kHz.

Logistics, Training, and Support:

• Data Storage: Local on GCS/UAV; export in standard formats.
• Data-at-rest encryption + Role-based access control.
• Includes: Transport cases, spare parts, manuals, checklists.
• Training: Basic + Advanced in-person training, practical flight training, final examination, certificate issuance.
• Warranty: Minimum 24 months from Final Acceptance.
• Support and Service: Technical support within 1 business day; critical failure intervention plan; service and maintenance in Bosnia and Herzegovina with an authorized facility.
• Registration: Contractor must ensure UAV system registration and obtain operational authorizations from the Directorate of Civil Aviation of Bosnia and Herzegovina (BHDCA).
• Certification: UAV operators to receive certification from an independent, accredited organization registered in Bosnia and Herzegovina.

This document is critical for any bidder proposing a UAV/UAS system. It defines the precise technical capabilities, performance standards, and operational requirements that the system must meet. Bidders must ensure their proposed solution fully complies with all mandatory requirements and addresses the preferable ones to be considered competitive. The specifications cover hardware, software, performance metrics, environmental tolerances, data handling, training, warranty, and support, providing a comprehensive scope for system development and proposal preparation. Compliance with Bosnian and Herzegovinian regulations for registration and certification is also a key requirement.

Amendment / Modification

This addendum provides clarifications and modifications to the original solicitation (RFO 12) and its associated clauses, specifically addressing:

• Addendum to 52.212-1:

  • Clarifies the award basis as Lowest Price Technically Approved Product.
  • Emphasizes that quotes not meeting technical or delivery requirements will be deemed "Unacceptable."
  • Outlines specific clauses and provisions requiring completion and submission, including FAR 52.209-11, FAR 52.229-11, DFARS 252.204-7016, DFARS 252.204-7017, DFARS 252.211-7003, DFARS 252.225-7020, and DFARS 252.229-7001 (with Alternate I).
  • Specifies that SAM registration is required by the quote due date.
  • Details submission requirements, including format (email, Word, Excel, PDF), anonymization rules, and pricing file requirements.
  • Establishes a deadline for submitting questions (7 days prior to solicitation close).
  • Defines delivery terms (FOB Destination OCONUS), delivery date (90 days after award), and acceptance period (prices firm for 60 days).
  • Outlines submission requirements for technically approved products, including product literature, data sheets, and a capability statement.
  • Requires submission of CAGE code for SPRS assessment.

• Addendum to 52.212-2:

  • Reiterates the award basis as Lowest Price Technically Approved Product, incorporating SPRS risk assessments.
  • Details the evaluation criteria for "Factor 1: Technically Approved Product," which includes Technical Specifications and Capability Statement, evaluated on an Acceptable/Unacceptable basis.
  • Defines "Acceptable" and "Unacceptable" criteria for both subfactors, emphasizing requirements like place of manufacture, delivery commitment, repair facility, and BHDCA registration.
  • Explains "Factor 2: Supplier Performance Risk System (SPRS)" and its acceptable/unacceptable ratings based on SPRS scores.
  • Outlines "Factor 3: Lowest Price" evaluation, noting that price will be reviewed for completeness and reasonableness, not numerically scored. It also details Total Evaluated Price (TEP) calculation and tax exclusions.

• Instructions for Submission of Quotes (52.212-1)

• Evaluation of Quotes (52.212-2)

• Various FAR and DFARS clauses and provisions.

• Potential bidders must ensure their quotes meet all specified technical and delivery requirements.

• The submission requirements for technical specifications and capability statements have been clarified and must be strictly adhered to.

• Evaluation criteria, including technical acceptability, capability, SPRS rating, and price reasonableness, are detailed.

• Deadlines for questions and quote submissions remain critical.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for various line items associated with the opportunity. Bidders should use this to understand the components and potential costs involved.

• ELIN 101: UAV Drone with specific performance metrics (min 1000W motors, min 40cm rotors, min 4kg payload, min 20000 mAh battery, min 30kph wind resistance, min 3000m altitude).
• ELIN 102: Radiometric Thermal Camera with specific resolution (min 1200 x 1000 px), RGB camera (min 10x zoom), sensitivity (min 29mK), and frame rate (30Hz).
• ELIN 103: Handheld Thermal Camera with specific IR resolution (min 160 × 120 px), display (min 2.4 in. LCD), temperature range (–10°C to 400°C), storage (min 1,000 images), and IP rating (IP 67).
• ELIN 104: Certificate of Training on UAV, requiring certification from an independent and accredited organization, including practical and theoretical components.
• ELIN 105: Extra UAV Drone Battery, requiring a minimum of 2 battery sets per platform plus a charger. Each battery set contains 2 batteries.
• Quantities for all items are listed as 4, except for Training (16).
• Unit Prices and Total Prices are currently listed as 0.0 and 0 respectively.

This sheet provides a detailed breakdown of the equipment and training required. While current pricing is zero, it outlines the specific technical requirements and quantities for each component, which are critical for bidders to understand when preparing their proposals and assessing their ability to meet the specifications.