Underground Fuel Storage Tanks (UST) Refurbishment Services - Tokyo

SOL #: 19JA8026Q0021Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY TOKYO

WASHINGTON, DC, 20520, United States

Place of Performance

Tokyo, JP-13, Japan

NAICS

Other Building Finishing Contractors (238390)

PSC

Maintenance Of Family Housing Facilities (Z1FA)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/48ba38f678494ca2bc74e24df1b3c010/view

Timeline

Posted

Mar 17, 2026

Last Updated

Jun 11, 2026

Submission Deadline

Jun 12, 2026, 1:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy Tokyo, under the Department of State, is soliciting quotations for Underground Fuel Storage Tanks (UST) Refurbishment Services at the Mitsui Housing Compound in Tokyo, Japan. This Request for Quotations (RFQ) seeks a responsible company to refurbish two 28,000-liter diesel USTs and install a new inventory control and leak detection monitoring system. The award will be a Purchase Order based on the lowest priced, technically acceptable offer. Quotations are due by Tuesday, June 30, 2026, at 10:00 a.m. JST.

Scope of Work

The project involves comprehensive refurbishment of two single-walled/skinned steel underground fuel storage tanks. Key tasks include:

Site preparation, including fencing and safety measures.
Tank cleaning, sludge removal, and degassing.
Surface preparation via sandblasting and inspection.
Relining the tanks with primer, fiberglass reinforced plastic (FRP) mat/sheet, and a final polyester-based resin coat.
Installation of new fiberglass reinforced plastic manhole covers.
Pressure testing of fuel supply/return lines.
Installation of an electronic tank inventory control and leak detection monitoring system.
Provision of a Quality Assurance Plan (QAP) and project-specific safety plans.
Final systems tests on refurbished USTs and the new monitoring system.
Training for U.S. Embassy personnel on the new system components.
Project closeout documentation, including warranties and manuals. All work must adhere to US ACE EM-385 requirements for confined space entry. Note: The Statement of Work (Attachment I-1) has been revised by Amendment 0001.

Contract Details

Contract Type: Purchase Order
Period of Performance: 90 calendar days after the Notice to Proceed.
Estimated Magnitude: Between $25,000 and $100,000.
Liquidated Damages: ¥100,000 for each calendar day of delay.
Set-Aside: None (NOT a small business set-aside).
Bonds: Performance and payment bonds are NOT required.

Eligibility & Submission

Eligibility: Quoters must be technically qualified, financially responsible, understand written and spoken English and Japanese, have an established business, prior construction experience, necessary resources, local licenses/permits, and meet insurance requirements. SAM (System for Award Management) registration is required prior to contract award. U.S. firms may be paid in U.S. dollars; other firms will be paid in Japanese Yen.
Pre-quotation Conference/Site Visit: Held on Thursday, May 28, 2026, at 10:00 a.m. JST. (Past date)
Questions Due: Held on Thursday, June 4, 2026, at 10:00 a.m. JST. (Past date)
Quotations Due: Tuesday, June 30, 2026, 10:00 a.m. JST.
Submission Method: Electronically via email to MitaMX@state.gov. Email size must not exceed 15MB; use separate emails if necessary. Quoters should confirm receipt by phone or email.
Evaluation: Award will be made to the lowest priced, technically acceptable, responsible contractor.