Undulator Magnets for AOSC Experiment

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications for the design and fabrication of two identical electromagnetic undulators required for the Amplified Optical Stochastic Cooling experiment, scheduled for Q4 2026 at the Fermilab IOTA storage ring.

• Fabrication of two identical electromagnetic undulators.

• Adherence to specified geometric parameters, magnetic characteristics, and performance properties.

• Inclusion of end terminations (e.g., [1/4, -3/4] or [1/2] schemes) to zero field integrals.

• Consideration of separately powered trim coils if needed.

• Schemes producing position offsets are preferred over those producing angle offsets.

• Total angular change of the ideal trajectory: < 0.25 mrad.

• Total position offset of the ideal trajectory: ~20 µm.

• Uncorrected deviations from the on-axis model field: < 0.001*B0 (~2.0 G).

• Relative difference in wavelength between undulators: < 0.6%.

• Relative difference in undulator period between undulators: < 0.5%.

• Relative difference in on-axis field between undulators: < 0.5%.

• Delivery: 18 weeks (or sooner) after receipt of order.

• Location: Fermilab IOTA storage ring.

• Geometric Parameters: Max physical length 950.0 mm, Undulator period 80.0 mm, 9 periods (excluding terminations), Minimum Vertical aperture 12.6 mm (larger preferred).

• Magnetic Properties: On-axis fundamental wavelength 2188 nm (for 100 MeV electrons), Nominal undulator parameter ('K') 1.494, Nominal on-axis field 2.00 kG, Maximum operational field 2.25 kG, Max dT ~10 K, Minimum "good-field" region +/- 6.3 mm.

• Yoke Material: 1006 steel, ARMCO or equivalent.

• Cooling: Indirect water cooling preferred, max pressure drop 60 PSI, typical inlet 92F/100 PSI, software interlocked at 120 F, desired max temp rise ~10 K.

• Power Supplies: Compatible with existing 10kW-class Genisys 125V/80A supplies, max operation below 50V desirable.

• Physical Structure: Max physical length <950mm (including covers, supports), yokes ~920 mm, nominal magnetic axis ~251.3 mm above base.

• Surfaces: Magnet body painted (except pole tips), pole tips oiled, no nickel coating on pole tips.

• Alignment Features: Number, location, and specifications of holes for alignment nests to be coordinated with Fermilab.

• Lifting Fixtures: Appropriate solution for safe lifting via overhead crane.

• Documentation: Comprehensive documentation of magnet design (mechanical, thermal, electrical, magnetic) and measurements (magnetic performance, field quality, electrical performance) required for approval.

Form / Attachment / Pricing Sheet

This document, "PUR-466 Proposal Certifications," outlines various certifications and representations required from offerors for proposals related to the PUR-466 opportunity. It serves as a checklist and attestation form for bidders to confirm compliance with specific federal regulations and contract clauses.

• Export/Import Control: Requires information on the offeror's export compliance point of contact and certifications regarding items furnished under the subcontract being specially designed for military/space applications or listed on the US Munitions List or Commerce Control List.
• Buy American Act Certifications: Includes clauses related to domestic preference for construction materials (52.225-9) and end products (52.225-2), requiring offerors to certify the origin of materials and components.
• Certifications for Proposals ≥ $150,000: Covers independent price determination (52.203-2), certification and disclosure regarding payments to influence federal transactions (52.203-11), and responsibility matters (52.209-5).
• Certifications for Proposals ≥ $550,000: Includes certifications regarding combating trafficking in persons (52.222-50) and compliance plans for combating trafficking in persons (52.222-56).
• Other Certifications: Addresses technical data rights (FAR 52.227-23 and FAR 52.227-14), patent rights (DEAR 952.227-11 and DEAR 952.227-13), and employment reports on veterans (52.222-37).
• Revision Table: Details changes made across different revisions of the document, including name changes, updated clauses, and form field fixes.

Bidders must carefully review and complete all applicable sections of this document to ensure their proposal meets the government's requirements. Failure to provide accurate certifications may impact the evaluation of the proposal and the offeror's responsibility determination. Specific attention should be paid to the thresholds for different certifications ($10,000, $150,000, $550,000) to determine which sections are mandatory for their proposal.

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)," is a form required for potential subcontractors. It collects essential business and certification information from offerors to ensure compliance with government regulations and contract requirements.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, address, contact information, EIN/TIN, DUNS #, NAICS U.S. Industry #, and SAM.gov registration status.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned), operating structure (Corporation, LLC, Partnership, etc.), and common parent information.
• Small Business Classifications: Allows offerors to self-certify as Large Business, Small Business, or Foreign Business, and further specify diversity categories (e.g., Small Disadvantaged Business, Woman-Owned Small Business, HUBZone).
• Executive Compensation: Gathers information on the top five executives' names, titles, and compensation if specific revenue thresholds from federal contracts are met.
• Offeror Responsibility: Includes certifications regarding accounting systems, responsible business practices, and compliance with FAR 52.222-54 Employment Eligibility Verification (E-Verify).
• Export/Import Control Certifications: Requires agreement to comply with U.S. export/import control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes certifications related to Equal Opportunity (Standard Form 100/EEO-1), Affirmative Action, and limitations on pass-through charges.
• Final Certification: A section for a duly authorized representative to certify the accuracy of all statements and acknowledge awareness of government contracting programs.

This form is critical for any entity seeking to subcontract. Bidders must accurately complete all sections to demonstrate their eligibility, compliance, and business status. Failure to complete this form correctly may impact their ability to be considered for an award. The information provided here will be used by the prime contractor to assess the subcontractor's qualifications and compliance with federal regulations.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) is for the procurement of two (2) AOSC Undulator Magnets as per specification for Fermi National Accelerator Laboratory (Fermilab). Fermi Forward Discovery Group, LLC (FFDG) is issuing this solicitation.

• Two (2) AOSC Undulator Magnets.

• Proposals must be in accordance with the specification document "FNAL AOSC Undulator Requirements 380252swk".

• This is a firm-fixed price proposal request.

• The contract will be a subcontract resulting from Prime Contract NO. DE AC02 07CH11359 with the United States Department of Energy.

• Proposals are due by 5pm Central on April 23, 2026.

• Award will be made on a best value source selection basis, considering the lowest price of technically acceptable offerors.

• FFDG intends to award without discussions.

• The RFP response must include a completed RFP page, SARC Form (if not completed in the last year), and a PUR-466 Form.

• Not specified in the document.

• The two units will ship to Fermilab Receiving Warehouse 2, Kirk Rd & Wilson Street, Batavia, IL 60510.

• Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in the quotation.

• FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025) apply and are available at: https://procurement.fnal.gov/terms-conditions/

• All contractual questions should be directed to Spencer Keske at skeske@fnal.gov or 630-840-3323.