Uninterrupted Power Supply Maintenance Services for VBS Boise Regional Office
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought to identify qualified APC-certified service providers for Uninterrupted Power Supply (UPS) Maintenance Services at the VBS Boise Regional Office in Boise, ID. This includes on-site repairs, semi-annual maintenance, and 24x7 emergency support for APC UPS and InRow cooling units. Responses are due April 20, 2026.
Scope of Work
The contractor will provide all necessary resources for preventative maintenance (PM) and 24x7 emergency repair services for Government-owned APC UPS and InRow cooling units located at 444 W. Fort Street, Boise, ID, 83702. Services encompass inspections, certifications, and repairs according to manufacturer specifications and industry standards. This includes all parts (excluding batteries), labor, and materials.
Specific Tasks & Deliverables
- Semi-annual Maintenance: Comprehensive inspection of Network AIR Precision Computer Room Air Conditioning equipment, including replacing return air filters and humidifier cylinders.
- Environmental Inspection: Measure/record temperature/humidity, ensure cooling capacity, document noncompliance, and recommend corrective actions.
- Maintenance Activities: Verify voltages, check chilled water supply temperature, replace drive belts, inspect refrigerant, verify condensate removal, replace return air filters, lubricate bearings, review alarms, confirm set-point adherence, inspect electrical connections, and clean evaporator/condenser components.
- System Condition Documentation: Verify alarms, download logs, troubleshoot/repair defects, and document actions and recommendations.
- Emergency Repairs: Must be scheduled no later than the next business day and include all parts except batteries.
General Requirements
- Contractors must be APC-certified service providers.
- Submit an inspection sheet with the bid; post-award, submit completed sheets with recommendations to the Contracting Officer's Representative (COR).
- Inspections must be scheduled with the COR during business hours (Mon-Fri, 8:00 a.m. - 4:30 p.m. Mountain Time).
- Service reports are required with every inspection; lack of documentation will result in non-payment.
- Contractors must provide all operation supplies, consumables, and related furnishing materials or electrical repairs external to the equipment.
Contract & Timeline
- Type: Sources Sought (anticipated Firm-Fixed-Price contract)
- Set-Aside: None specified
- Response Due: April 20, 2026, 5:00 PM UTC
- Published: April 13, 2026
- Place of Performance: Boise, ID
Contact Information
- Primary Point of Contact: Tamara Feist-Hatfield
- Email: tamara.feist-hatfield@va.gov
- Phone: 7753911709
Additional Notes
This is a Sources Sought notice for market research purposes and does not guarantee a future solicitation. All changes to the Statement of Work must be authorized in writing by the Contracting Officer.