Uninterrupted Power Supply (UPS) PM Services

Solicitation / RFP / RFQ

This document is a solicitation for Uninterrupted Power Supply (UPS) Preventive Maintenance (PM) Services. The government is procuring these services to ensure the continuous operation of critical patient care systems by maintaining UPS systems.

• Provide all supervision, personnel, material, parts, equipment, supplies, labor, and transportation for preventive maintenance and emergency repair services on UPS systems.

• Perform preventive maintenance twice per year, with visits approximately 6 months apart.

• Include known corrective maintenance per line item estimate for the base year.

• Provide 2x yearly PM services with software updates.

• Offer 24/7 emergency call-back service with a 2-hour response time, including parts and labor (consumables like batteries and capacitors are excluded, but individual fan failure is included).

• Software/firmware updates are covered, but upgrades requiring hardware changes are not.

• Maintenance must be performed by qualified personnel of the applicable manufacturer's UPS.

• All checks are designed for off-line operation and bypass mode.

• Specific maintenance tasks include visual inspections, internal and external operating parameter checks, environmental parameter checks, battery cabinet checks, and monitoring system parameter checks.

• A written report detailing inspection results and recommendations will be provided after each PM visit.

• The contract will consist of a Base Year plus Four (1) Year Options.

• Period of Performance: Anticipated to be June 30, 2026, through June 29, 2027.

• Estimated Value: Not explicitly stated, but NAICS code 811310 has a size standard of $12.5 Million.

• Contract Type: Firm-Fixed-Price contract is contemplated.

• Offer Due Date: May 18, 2026, 10:00 AM.

• Offers will be evaluated under FAR Part 13.106-2(b) - Evaluation of Quotations or Offers.

• Evaluation factors include Price, Past Performance, Technical capabilities, and a Veterans Preference Factor.

• Offerors must complete representations and certifications in the System for Award Management (SAM).

• This acquisition is set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Service Contract Act Wage Determination 2015-4047 Rev 33 applies.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-3, and 52.212-5.

• Specific equipment locations and types are detailed in the Equipment Schedule.

Form / Attachment / Pricing Sheet

This document is a certification form related to "Limitations on Subcontracting" requirements, specifically referencing 13 C.F.R. 125.6. It requires offerors to certify their compliance with subcontracting limitations.

• Offerors must certify whether they anticipate using subcontractors.
• If subcontractors are anticipated, offerors must provide details including business name, DUNS number, description of work, and the percentage of the contract value represented by the subcontractor's services.
• The form requires the total percentage of the contract value by the Prime Contractor and by similarly situated subcontractors.
• It includes a warning about severe penalties for violating subcontracting rules.

This form is crucial for bidders to understand and document their compliance with subcontracting regulations. It directly impacts proposal preparation by requiring specific information about subcontracting plans and must be completed accurately to avoid penalties and ensure eligibility.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (2015-4047 Rev 33) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage and fringe benefit rates for various occupations that must be paid to employees performing services under a contract covered by the Service Contract Act (SCA) in specific counties within Massachusetts.

• Applicable Counties: Essex, Middlesex, Norfolk, Plymouth, and Suffolk counties in Massachusetts.
• Occupational Listings: Provides a comprehensive list of occupations with corresponding minimum hourly wage rates.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week) and paid holidays (11 per year).
• Executive Order (EO) 13706: Specifies a separate Health & Welfare rate ($5.09/hour or $203.60/week) for contracts also covered by EO 13706 (Paid Sick Leave).
• Executive Order (EO) 13658: Mentions the minimum wage rate applicable to contracts awarded between January 1, 2015, and January 29, 2022, adjusted annually.
• Vacation: Outlines paid vacation accrual (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years).
• Night Pay & Sunday Pay: Details differential pay for night work (10% additional) and Sunday work (25% premium).
• Hazardous Pay Differential: Specifies an 8% differential for high-hazard work and a 4% differential for low-hazard work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Outlines requirements for uniform provision and maintenance reimbursement.
• Conformance Process: Explains the procedure for requesting authorization of additional classifications and wage rates not listed in the determination using Standard Form 1444 (SF-1444).

This wage determination is critical for any bidder responding to a Service Contract Act-covered opportunity in the specified Massachusetts counties. Bidders must ensure their proposed labor costs and wage rates meet or exceed the minimums listed for all applicable occupations to ensure compliance with federal regulations. Failure to comply can lead to contract violations and penalties. The document directly impacts the cost proposal and labor planning for potential offerors.

Form / Attachment / Pricing Sheet

This document appears to be a worksheet intended for collecting past performance information. It is structured to gather details about previous contracts or projects, likely to help bidders document their relevant experience and assist the government in evaluating past performance as part of the selection process.

The worksheet is divided into sections, each corresponding to a specific contract or project. For each entry, bidders are expected to provide:

• Name of Contracting Activity, Government Agency, Commercial Firm or other Organization
• Contracting Activity Address
• Contract Number, Date of Contract Award, Beginning Date of Contract, Completion Date of Contract
• Contract Value, Type of Contract
• Technical and Contracting Point of Contact details (Name, Title, Address, Telephone, Email)
• Place of Performance
• Description of Work
• Commendations or awards received
• List of Major Subcontractors

Bidders should use this worksheet to meticulously document their relevant past performance. This information is crucial for demonstrating their capability to successfully execute the requirements of the current opportunity. Accurate and complete entries will aid the government in assessing the bidder's track record and suitability for award.