Uninterruptible Power Systems (UPS) Preventive Maintenance Support

Sources Sought Notice

This notice is a market research tool to identify potential sources for Uninterruptible Power Systems (UPS) Preventive Maintenance Support at White Sands Missile Range, NM. The government is exploring options for a competitive procurement, which may be set-aside for small businesses or procured through full and open competition.

• Requirement: Preventive maintenance support for Uninterruptible Power Systems (UPS).
• Location: White Sands Missile Range, NM.
• Anticipated Contract Type: Firm-Fixed Price.
• NAICS Code: 335999 (All other Miscellaneous Electrical Equipment and Component Manufacturing) with a size standard of 600 employees.
• DRAFT Performance Work Statement (PWS): Details are provided in Attachment 1.

1. Firm Details: Name, POC, contact info, UEI, CAGE code, small business status (including certifications like SDB, 8(a), HUBZone, SDVOSB, WOSB), and relevant NAICS code.
2. Interest: Whether the firm is interested in competing as a prime contractor and any subcontracting, joint venture, or teaming plans.
3. Experience: Detailed information on previous experience with similar requirements (size, scope, complexity, timeframe, government/commercial), pertinent certifications, and ability to manage tasks of this nature and scale, including subcontractor team management.
4. Competition: Identification of any conditions restricting competition and suggested alternatives. Contact information for the MICC Advocate for Competition is provided.
5. Recommendations: Suggestions to improve the approach, specifications, draft PWS, or Performance Requirements Summary (PRS).

• Format: Capabilities statement on company letterhead (max 10 pages).

• Submission Method: Via email to Contract Specialist DeJahn Ingram (dejahn.t.ingram.civ@army.mil) and Contracting Officer Reonel Delacruz (reonel.t.delacruz.civ@army.mil).

• Deadline: Responses must be received no later than the date and time of the published announcement in SAM.gov.

• Reference: Include the sources sought announcement number.

• This is for information and planning purposes only; it is NOT a solicitation (RFQ/IFB/RFP).

• The government will not pay for information submitted.

• Submissions will not be returned, and receipt will not be acknowledged.

• Monitoring SAM.gov for future solicitations is the responsibility of potential offerors.

Performance Work Statement (PWS)

To maintain Uninterruptible Power Systems (UPS) in good operating condition by providing preventive and corrective maintenance in accordance with manufacturer instructions for the U.S. Army Transformation and Training Command – Transformation Decision Analysis Center - Formation Analysis (TDAC-FA) at White Sands Missile Range, NM.

• Provide all necessary personnel, equipment, supplies, and services for UPS maintenance, excluding Government Furnished Property.

• Perform preventive and corrective maintenance twice a year on UPS systems located in buildings 1400 and 1401.

• Specific tasks include capacitor replacement (APC Galaxy 5000 80kVA units), battery replacement (APC Symmetra system), troubleshooting and repair, visual inspections, power checks, internal component checks, and external environmental checks.

• The contractor shall provide parts, labor, repair services, and document service history.

• Services must be performed IAW manufacturer's instructions and specifications.

• Contractor must develop and maintain an acceptable Quality Control Plan (QCP).

• Government will evaluate performance per the Quality Assurance Surveillance Plan (QASP).

• Deliverables include manufacturer procedures and checklists indicating work performed, and a written description of Preventive Maintenance Inspections (PMI).

• Performance will occur at TDAC-FA buildings 1400 and 1401, White Sands Missile Range, NM 88002.

• The contract period of performance (POP) is not explicitly stated but includes system upgrades and repairs as necessary.

• Security: Contractor employees require a SECRET security clearance. Background checks and adherence to installation access policies are mandatory. E-Verify must be used for employment eligibility.

• Quality Control: A Quality Control Plan (QCP) must be submitted within 10 working days of award.

• Personnel: Contractor personnel must identify themselves as non-government employees and wear identification badges.

• Holidays: Work is not permitted on U.S. federal holidays unless directed otherwise.