Unsecure Offsite Tape Storage and Critical Special Mission Emergency Services

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Unsecure Offsite Tape Storage and Critical Special Mission Emergency Services to support the U.S. Army Acquisition, Logistics and Technology Enterprise Systems & Services (ALTESS) Enduring Data Center (EDC) located in Radford, VA.

• Unsecure Offsite Tape Storage: Includes vaulting of LTO media within 250 miles of ALTESS facilities, requiring a climate-controlled and secured facility with specific temperature and humidity standards. Services include tape labeling (digital barcode) and a vaulting limit indicator.

• Transportation Services/Media Management: Involves providing certified, lockable, and sealable shipping containers resistant to impact, water, overpressure, and fire. Services include pick-up and delivery of LTO media, with specific transport types and delivery timeframes (within 4 hours / 250 miles).

• Administrative Services: Encompasses itemized and standardized billing, an LTO media management portal with automated pickup requests, online media tracking, real-time inventory access, and 24/7 customer support.

• Critical Special Mission Emergency Services: Provides 24/7 on-site emergency services including scheduling, transportation, containers, pick-up, and delivery with a 2-hour response time.

• Quality Assurance: Performance will be evaluated per the Quality Assurance Surveillance Plan (QASP).

• Acceptable Quality Levels (AQL): Zero environmental mishaps, loss of assets, or security incidents for all services.

• Response Times: 2-hour response for emergency services; 24/7/365 administrative access without latency or interruption.

• Period of Performance: Base Year: March 1, 2026 – February 28, 2027. Option Year 1: March 1, 2027 – February 28, 2028.

• Place of Performance: Radford Army Ammunition Plant (RFAAP), ALTESS building 450 and associated areas within the ALTESS data center, Radford, VA.

• Non-Personal Service: Contractor personnel are not subject to government supervision.

• Security: U.S. citizenship, photo ID, and background investigations are required for installation access. Specific requirements for RFAAP badges and visitor badges apply. Cell phones and cameras are restricted.

• Environmental Compliance: Contractor must adhere to ALTESS and Radford Army Arsenal environmental policies, including training for hazardous material handling and reporting spills.

• Government Property: Restroom facilities will be provided. Contractor is responsible for utilities conservation.

• Reporting: Contractor must submit Service Contract Reports (SCR) via www.sam.gov.

• Deliverables: Service Overview and Agreement, Account Set up, Transportation Inventory, and Critical Special Mission Emergency Services/Inventory Report(s).

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, serving as the sole solicitation. Proposals are requested for Generator PM & ERS (Preventive Maintenance & Engineering Repair Services). A written solicitation will not be issued separately.

While a detailed Statement of Work (SOW) is not explicitly provided in this synopsis, the "Basis for Award" section indicates the government is procuring "unsecure offsite LTO tape storage and emergency media services." Vendors must be technically capable of providing these services.

• Contract type: Fixed-Price (FFP)

• Period of Performance: Base year with an option to extend services for up to six (6) months.

• Estimated Value: Not specified.

• Proposal Due Date: January 19, 2026, 3:00 P.M. EST.

• Submission Method: Quotes are to be submitted via email to the Contract Specialist.

• Questions Due Date: January 9, 2026, 3:00 P.M. EST.

• Evaluation Factors: Proposals will be evaluated based on three factors:

  1. Technical Capability (rated Acceptable/Unacceptable)
  2. Price
  3. Past Performance

• Award Basis: Lowest Price, Technically Acceptable (LPTA). The government intends to make award without discussions but reserves the right to hold discussions.

• Set-Aside Status: Small Business

• NAICS Code: 493190

• Product Service Code: DC10

• The document incorporates numerous FAR clauses by reference, covering various aspects from system for award management to specific prohibitions and certifications.

• Offerors must adhere to specific formatting and content requirements for their Business and Technical Proposals.

• Specific clauses regarding Buy American, Trade Agreements, and Service Contract Labor Standards are included.

Form / Attachment / Pricing Sheet

This document provides a continuation of supplies or services and prices/costs, including additional information and notes. It details specific product service descriptions for offsite tape storage.

• Item 0001: Product Service Description: Unsecure Offsite Tape Storage - Base YR. Quantity: 1, Unit: Operating Unit.
• Item 1001: Product Service Description: Unsecure Offsite Tape Storage - OY1. Quantity: 1, Unit: Operating Unit.

This document outlines specific services related to offsite tape storage, including quantities and units. Bidders should review these details to understand the scope of services and to prepare their pricing and proposals accurately, particularly if these services are part of the overall opportunity requirements.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Subpart 12.6. It serves as the sole solicitation, and proposals are being requested. A separate written solicitation will not be issued. The North American Industry Classification System (NAICS) Code is 493190, and the Product Service Code is DC10. The solicitation is set aside for Small Business.

While the specific deliverables are not detailed in this synopsis, the "Basis for Award" section indicates the government is seeking technically capable offerors to provide "required latrines and hand wash stations" and associated maintenance at Fort Lee, VA. The vendor must meet or exceed acceptability standards for past performance and propose the lowest evaluated price.

• Contract type: Fixed Price (FFP)

• Period of Performance: Base year with an option to extend services for up to six (6) months beyond the current performance period.

• Estimated Value: Not specified.

• Proposal Due Date: January 19, 2026, 3:00 P.M. EST.

• Submission Method: Quotes are to be submitted via email to Myrisha L. Mullen (myrisha.l.mullen2.civ@army.mil) and Octavia Heflin-Smith (octavia.l.heflin-smith.civ@army.mil).

• Questions Due Date: January 9, 2026, 3:00 P.M. EST. Submit questions via email to Myrisha L. Mullen with "QUESTIONS" in the subject line.

• Proposal Format: Times New Roman 12-point font, single-spaced, one-inch margins, with a 20-page limit.

• Evaluation Factors: Proposals will be evaluated based on three factors: Technical Capability, Price, and Past Performance.

• Award Basis: Lowest Price, Technically Acceptable (LPTA). The government intends to make the award without discussions, but reserves the right to hold discussions if required.

• Set-Aside Status: Small Business.

• Numerous FAR and DFARS clauses are incorporated by reference and by full text, covering various aspects of contracting, representations, certifications, and compliance.

• Offerors must complete Volume I (Business Proposal), Volume II (Technical Proposal), and Volume III (Price).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Unsecure Offsite Tape Storage and Critical Special Mission Emergency Services to support the U.S. Army Acquisition, Logistics and Technology Enterprise Systems & Services (ALTESS) Enduring Data Center (EDC) in Radford, VA.

• Unsecure Offsite Tape Storage: Includes vaulting of up to 1,200 Linear Tape-Open (LTO) media, with an option to increase by 20 LTO media per option year. Requires a climate-controlled, secured facility (65°F, 40% humidity +/- 5° RH), with digital bar code labeling. A vaulting limit indicator will be set at 10% of the maximum level.

• Transportation Services/Media Management: Includes certified, lockable/sealable containers, container verification, inbound/outbound services, and delivery of 25 LTO media per week within a 4-hour/250-mile radius of ALTESS. Containers must be resistant to impact, water, overpressure, and fire.

• Administrative Services: Includes itemized billing, standardized billing cycles, an LTO media management portal with features like automated pickup requests, online tracking, real-time inventory access, status reports, 24/7 access, and 24/7 customer support.

• Critical Special Mission Emergency Services: Includes scheduling, transportation, containers, pick-up/delivery, and services during after-hours, holidays, and weekends with a 24/7, 2-hour on-site response time. Emergency calls require immediate response, with a 30-minute callback if a message is left.

• Period of Performance: Base Year (3/1/2026 – 2/28/2027) with four (4) option years through 2/28/2031.

• Place of Performance: Radford Army Ammunition Plant (RFAAP), ALTESS building 450 and associated areas within the ALTESS data center, Radford, VA.

• Non-Personal Services: Contractor personnel are not subject to government supervision.

• Quality Assurance: Performance will be evaluated per the Quality Assurance Surveillance Plan (QASP).

• Security: Requires installation access, background checks (US citizenship required for RFAAP badge), and adherence to physical security and Operations Security (OPSEC) requirements. Cell phones, cameras, and PDAs are not allowed without prior approval.

• Environmental Compliance: Adherence to ALTESS and Radford Army Arsenal environmental policies, including hazardous material handling, storage, disposal, and spill reporting.

• Government Property: Restroom facilities in Buildings 220 and/or 450 will be made available. Contractor must conserve utilities.

• Reporting: Contractor must report all labor hours via the System for Award Management (SAM) Service Contract Report (SCR).