Up to 60 Month Lease for 1 Multi-Functional Device (MFD) in Djibouti

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation# SP7000-19-Q-1050 for an "Up to 60 Month Lease - 1 MFD in Djibouti".

• Incumbent/New Contract: This is a new contract with no incumbent.
• Budget: The government will not provide budget information; the award will go to the lowest priced technically acceptable quote.
• Decision Dates: The estimated award date is 07/01/19, with an estimated period of performance start date of 08/01/19.
• Users: The estimated number of users for the multi-functional device (MFD) is 2.

This Q&A clarifies key aspects of the solicitation, including the contract status, award timeline, and user estimates. It confirms that the award will be based on the lowest priced technically acceptable quote and provides specific dates for award and performance start.

Amendment / Modification

This amendment to Solicitation SP7000-19-Q-1050 provides responses to vendor questions and answers. The questions and answers are provided in Attachment 1.

• The primary content of this amendment is the provision of questions and answers, as detailed in Attachment 1.

• Bidders should review the provided questions and answers to ensure their proposals accurately address all requirements. No changes to proposal deadlines or submission rules are indicated in this amendment.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation# SP7000-19-Q-1050 for an "Up to 60 Month Lease - 1 MFD in Djibouti".

• CAC Card Reader Provision: The vendor is responsible for providing the CAC card reader, including the necessary software and hardware for PKI compliance.
• CAC Card Reader Programming: DLA will not perform programming of the CAC card reader. The vendor's technician will be required to spend approximately 2 hours during initial installation to configure the device with the local DLA IT group (J64- Desktop support).

This Q&A clarifies vendor responsibilities regarding hardware provision and installation configuration, which may impact proposal preparation and resource allocation.

Amendment / Modification

• This amendment (01) to Solicitation SP7000-19-Q-1050, originally dated 05/23/2019, is issued to provide questions and answers.

• The specific questions and answers are provided in Attachment 1 to this amendment.

• The primary purpose is to provide clarifications via an attachment.

• The amendment does not explicitly state if proposal deadlines or submission requirements have been modified, but it is crucial for bidders to review the attached questions and answers for any potential impact on their proposals.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet detailing the CLIN (Contract Line Item Number) structure for the opportunity. It is intended for bidders to enter unit prices for each CLIN, which will then automatically calculate the total for each CLIN and a 60-month total.

• CLINs: Includes CLIN VB-1 for 'Low Volume Black and White or Color Devices'.
• Device Requirements: Devices must be Networked Color Multi-Functional Devices with full Fax, Scan, Copy, Print, and Common Access Card (CAC) Capabilities. Minimum specifications include 25 pages per minute B/W and 25 pages per minute Color, 600 DPI or greater, with collating and staple finishing capabilities.
• Estimated Volume: Estimated maximum of 5,000 copies per month for B/W and 2,000 copies per month for color.
• Quantity: 1 Each (EA) for CLIN 0001.
• Pricing Calculation: Bidders are instructed to enter the unit price for each CLIN. The spreadsheet will calculate the total for each CLIN and a 60-month total.

This attachment is crucial for bidders to understand the specific equipment requirements and to input their pricing accurately. The provided structure guides how pricing should be presented and calculated for the opportunity.

Form / Attachment / Pricing Sheet

This document is a "Performance Work Statement Compliance Form" (Attachment 4) for the opportunity referenced as SP7000-19-Q-1050. It requires vendors to formally agree to comply with all sections of the Performance Work Statement (PWS) without any caveats or deviations.

• Vendor Name
• Vendor's Address
• Vendor Signature
• Vendor Point of Contact (POC)/Title
• Date
• A statement of agreement to comply with the PWS without caveats/deviations.

Bidders must complete and submit this form to confirm their understanding and unconditional acceptance of the Performance Work Statement requirements. Failure to submit this form or submitting it with deviations may impact their proposal.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - Offeror Representations and Certifications (FAR provision 52.212-3)", is a standard form required for vendors responding to solicitations. It collects crucial information about the offeror's business status, certifications, and compliance with various Federal regulations.

• Definitions: Provides definitions for terms such as "small business concern," "women-owned small business concern," "service-disabled veteran-owned small business concern," "economically disadvantaged women-owned small business (EDWOSB) concern," "inverted domestic corporation," and "restricted business operations in Sudan."
• Representations and Certifications: Requires offerors to certify their status regarding:
  • Small business categories (small business, veteran-owned, service-disabled veteran-owned, small disadvantaged, women-owned, EDWOSB, HUBZone).
  • Buy American Act and Trade Agreements.
  • Executive Order 11246 (Equal Opportunity).
  • Certification Regarding Payments to Influence Federal Transactions.
  • Certification Regarding Knowledge of Child Labor.
  • Place of manufacture.
  • Exemptions from Service Contract Labor Standards.
  • Taxpayer Identification Number (TIN) and type of organization.
  • Restricted business operations in Sudan.
  • Prohibition on Contracting with Inverted Domestic Corporations and entities engaging with Iran.
  • Ownership or Control of Offeror.
  • Representation by Corporations Regarding Delinquent Tax Liability or Felony Conviction.
  • Predecessor of Offeror.
  • Public Disclosure of Greenhouse Gas Emissions and Reduction Goals.

Vendors must accurately complete and submit this form to be considered responsive to the solicitation. Failure to provide complete and accurate representations and certifications can lead to disqualification. The information collected helps the government assess compliance with socioeconomic policies, legal requirements, and national security concerns. Bidders should pay close attention to the specific requirements and definitions provided to ensure correct completion.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing services and equipment related to Multi-Functional Devices (MFDs), accessories, and copiers to DLA Information Operations EMS Division. The goal is to ensure reliable operation and maintenance of these devices.

• Provision of up to 60 months of services and equipment for MFDs, accessories, and copiers.

• Services include installation, removal, full-service maintenance, consumable supplies (excluding paper), key operator training, reporting, relocations, network functionality, and network security.

• Geographic scope is Outside the Contiguous United States (OCONUS), limited to a 50-mile radius within the same country, specifically Djibouti.

• Firm fixed-price commercial acquisition.

• Devices must maintain a minimum 95% monthly availability rate.

• Response times for work stoppage situations: within 4 business hours.

• Response times for non-work stoppage situations: within 8 business hours.

• Maintenance and repair of hardware and software malfunctions within 10 business days.

• Delivery of consumable supplies within 2 business days of order.

• Removal of devices within 30 calendar days of contract expiration or removal order.

• Contract period of performance is up to 60 months.

• Geographic scope is OCONUS, limited to a 50-mile radius within Djibouti.

• Compliance with base access and vehicle registration requirements.

• Personnel subject to Government approval and local background checks.

• All deliveries/services require a Customer Acceptance Form.

• Invoices submitted via Wide Area Work flow (WAWF) on a spreadsheet.

• Contractor must provide a toll-free telephone number for service calls and supply orders.

• Devices must meet specific technical requirements including printing, scanning, faxing, copying capabilities, and network security standards (e.g., DISA STIG compliance).

• Compliance with Section 508 of the Rehabilitation Act and HIPAA (if installed at government medical sites).

• Training to be provided on-site in English within three business days of installation.

• Reporting requirements include quarterly usage reports, device installation reports, and service history reports.

• Contractor must report labor hours via a secure data collection site (ecmra.mil).

• Network security requirements include operating on IPv4 and IPv6 networks and monitoring for vulnerabilities.

Form / Attachment / Pricing Sheet

This document, titled "Attachment 6 - 50 Percent Increase Chart," details the potential for quantity increases on awarded contract line item numbers (CLINs).

• Contract Summary: Shows a basic quantity of 1, a 50% increase allowance of 0, and a total allowed quantity of 1 for CLIN 0001 under VB 1D5.
• Usage Summary: Indicates a basic quantity of 1, with 1 installed and 0 remaining.
• Contracting Officer's Right: The contracting officer reserves the right to increase the quantity of equipment and services at awarded unit prices.
• Limitation: This increase is capped at 50 percent per CLIN and is applicable over the first 48 months of the contract.

This attachment informs potential bidders about the flexibility in contract quantities. It clarifies that the government may increase the amount of goods or services procured by up to 50% per CLIN within the first 48 months, at the originally awarded prices. This is important for understanding the potential scale and value of the contract beyond the initial basic quantities.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for a lease of one Multi-Functional Device (MFD) with associated services. The DLA Information Operations (EMS) Division is procuring this equipment and service for up to a 60-month period. The government anticipates awarding one firm-fixed-price contract to the vendor submitting the Lowest Priced Technically Acceptable (LPTA) quote.

• Lease of 1 Multi-Functional Device (MFD) for up to 60 months.

• Services include installation, removal, full service maintenance, all consumable supplies (excluding paper), key operator training, reports, relocations, network functionality, and network security.

• The contracting officer reserves the right to increase the quantity of equipment and services by up to 50% per CLIN over the first 48 months at the awarded unit prices.

• Contract Type: Firm-fixed-price.

• Period of Performance: Base period of 2 months (08/01/19 - 09/30/19), with five option periods ranging from 10 to 12 months each, totaling up to 60 months.

• Estimated Value: $32,500,000.00

• Quotes must be submitted electronically in English and U.S. Dollars.

• Quotes must be submitted in five parts: Cover Page, Technical, Past Performance, Pricing, and Offeror Representations and Certifications.

• Evaluation Criteria: Lowest Priced Technically Acceptable (LPTA). Award will be based on the lowest evaluated price of quotes meeting or exceeding acceptability standards for non-cost factors. Evaluation factors are Price, Technical Capability, and Past Performance.

• Solicitation Questions Due Date: 06/07/2019, 12 PM Eastern.

• Solicitation Close Date: 06/20/2019, 10:00 AM Eastern.

• The acquisition is unrestricted.

• The solicitation incorporates FAR 52.212-1, 52.212-3, and 52.212-5 by reference.

• Several attachments are required with the quote, including PWS, CLIN Structure, PWS Compliance Form, and Offeror Representations and Certifications.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Delivery Schedule," outlines the specific details for the delivery of an item under contract SP7000-19-Q-1050. It provides information necessary for the vendor to fulfill the delivery requirements.

• Line CLIN #: 1
• CLIN #: 1
• Terming Serial Number: NEW (Indicates a new item is being provided, not a replacement).
• Volume Band: VB1D5
• Customer's Network: NIPR
• Scan Functionality: Scan-to-Email
• Command / Echelon: DLA Disposition
• Complete Address (Street): 5th Street, BLDG 725, Office 09363
• Complete Address (City/State/Zip): Camp Lemonnier Djibouti

This attachment is crucial for bidders as it specifies the exact delivery location, the nature of the item (new), and the required scan functionality. The note indicates the device should be capable of printing to A3 size, which is a key technical requirement for the delivered item.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a Request for Quotation (RFQ) for the lease of one Multi-Functional Device (MFD) in Djibouti. The anticipated contract duration is up to 60 months.

• Lease of 1 Multi-Functional Device (MFD).

• Contract Type: Not specified, but will be an RFQ.

• Period of Performance: Up to 60 months.

• Estimated Value: Not specified.

• Solicitation Issue Date: On or around May 23, 2019.

• Solicitation Posting: Electronically at the Federal Business Opportunity website (http://www.fbo.gov/).

• Anticipated Award Date: On or around July 2, 2019.

• Evaluation Method: Lowest Priced Technically Acceptable (LPTA).

• Evaluation Criteria: Price, Technical Capability, and Past Performance.

• Solicitation will be issued as unrestricted.

• No set-aside will be utilized.

• NAICS Code: 532420

• Size Standard: $32,500,000.00

• FSC: 3610

• All correspondence should be directed to the primary point of contact: Maria E. Anguiano, Contracting Officer, at Maria.Anguiano@dla.mil.

• Contracting Office: DCSO New Cumberland, 5404 J Avenue, Building 404, New Cumberland, PA 17070.