Up to 60-month lease of 32 MFDs for Japan

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for leasing Multifunctional Devices (MFDs), accessories, and office document devices to the Defense Logistics Agency (DLA) for support of U.S. Forces Japan (USFJ). The contract will cover a period of up to 60 months and will include services such as delivery, training, maintenance, relocation, and technical refresh.

• Leased Devices: Provision of thirty-two (32) Multifunctional Devices (MFDs), accessories, and office document devices.

• Services: Delivery, end-user training, full-service maintenance (including consumables excluding paper), relocation, technical refresh, removal, reporting, network functionality, and network security.

• Device Requirements: Devices must be Trade Agreement Act (TAA) compliant, new (not refurbished), capable of simplex/duplex copying, printing, and scanning, with a minimum 30-page Automatic Document Feeder. They must support specific operating systems (Windows 11+, macOS 13+, Server 2016+), have at least 1GB of document management memory, and support specific print driver languages (PDL). Devices must operate on 100-volt AC current and include surge protection if not internally equipped. Default settings should include sleep mode after 20 minutes, hibernation after one hour, duplex printing, grayscale printing, and "draft" quality printing. Devices must also include basic inline finishing functions (stacking, collating, stapling).

• Security Requirements: Devices with hard drives must have clear, purge, and verification security capabilities as defined by NIST SP 800-88 Revision 1 and be encrypted. All devices must support CAC/PIV enablement for secure printing and integrate with print-on-demand solutions. Secure scanning functionality is required, complying with FIPS 140-2 or 140-3 encryption, with OCR capabilities. All devices must be ISO/IEC 15408 certified and capable of obtaining RMF accreditation.

• Maintenance: Devices must maintain a minimum 90% weekly available rate (no more than 4 hours work stoppage per week).

• Response Times: Work stoppage situations require a response within four (4) business hours; non-work stoppage situations require a response within eight (8) business hours.

• Delivery: Delivery of up to 100 devices must be completed within 60 days after receipt of order (ARO).

• Period of Performance: Up to 60 months.

• Place of Performance: Contiguous United States (CONUS) or Outside the Contiguous United States (OCONUS) – Japan, specifically supporting U.S. Forces Japan (USFJ).

• Pricing: All CLIN prices are all-inclusive.

• Documentation: Proposers must provide OEM specification sheets and Letters of Supply. A Voluntary Product Accessible Template (VPAT®) is required.

• Testing: All devices must undergo testing for compliance with Network Security (DISA STIG) and DOD RMF.

• Supply Chain Risk Management: Proposers must provide documentation demonstrating adherence to NIST SP 800-161 Rev. 1 for supply chain risk management.

• Enterprise Management Tool: Contractor must provide an Enterprise Management Tool for device management and monitoring.

Request for Information (RFI)

This RFI is issued by the Defense Logistics Agency (DLA) Contracting Services Office to determine market interest, feasibility, and capability of sources for a contract to lease Multi-functional Devices (MFDs) and Removable Hard Drives for various locations in Japan. This RFI does not obligate the Government to an award or solicit a proposal.

• Lease of 32 Multi-functional Devices (MFDs).

• Lease of 27 Removable Hard Drives.

• Services include installation, removal, full-service maintenance, all consumable supplies (excluding paper), key operator training, reports, relocations, network functionality, and network security.

• Performance Work Statement (Attachment 1) provides further details.

• The potential contract is for up to a 60-month lease.

• Proposed Contract Line Items (CLINs) include:

  • CLIN 0001: Volume Band 1 (1NC) - Quantity: 5
  • CLIN 0002: Volume Band 1 (1SC) - Quantity: 22
  • CLIN 0003: Volume Band 2 (2SC) - Quantity: 5
  • CLIN 0004: Removable Hard Drive - Quantity: 27

• Interested sources should provide information electronically.

• Submission deadline: April 20, 2026, by 2:00 PM Eastern.

• Required information includes Business Name, DUNS Number, Cage Code, and Point of Contact Information.

Not specified in this RFI.

• The Government will not pay for any information submitted in response to this RFI.
• Attachment 2 is the Delivery Schedule.
• Government Points of Contact are Joseph D'Arcy (Primary) and David Corvino (Secondary).

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Delivery Schedule," details the specific delivery requirements for items related to the opportunity. It outlines CLINs (Contract Line Item Numbers), quantities, and delivery locations.

• CLINs: Lists various Contract Line Item Numbers (e.g., 0001, 0002, 0003, 0004).
• Item Descriptions: Includes descriptions such as "VB-1NC," "VB-1SC," "VB-2SC," and "Removable Hard Drive for SIPR MFD."
• Functionality: Specifies functionalities like "Scan-to-Network" and "Scan-to-Email."
• Power Source: Details power requirements (e.g., "100V, 50/60 Hz, 15 or 20 amps (AC)").
• Removable Hard Drive: Indicates whether the hard drive is removable (Yes/No).
• Organization/Unit: Specifies "USFJ Navy USFJ J6."
• Address: Provides detailed delivery addresses, including building, floor, and room numbers, for "YOKOTA JAPAN."
• Final Destination: Notes that the final destination is within the building, TBD.

This attachment is crucial for bidders to understand the logistical requirements of the contract. It specifies the exact items to be delivered, their configurations (e.g., removable hard drive), power needs, and the precise delivery locations and addresses. Bidders must use this information to accurately plan for delivery, logistics, and potentially to price their proposals, ensuring compliance with all specified delivery details.