D--UPDATED SERVER/RECORDER REPLACEMENT

SOL #: 140A2326Q0119Solicitation

Overview

Buyer

Interior

Bureau Of Indian Affairs

INDIAN EDUCATION ACQUISITION OFFICE

Albuquerque, NM, 87104, United States

Place of Performance

Place of performance not available

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

Security And Compliance Support Delivered As A Service, By Subscription, Or Service Contract. Includes Support Of Security Policies/Controls, Processes, Measuring Compliance Of Relevant Legal/Compliance Requirements, To Include Section 508, And Responding To Security Breaches. Also Provides Support For It Security Systems Providing Continuous Diagnostics And Mitigation (Cdm) For Real Time Cyber Security And Protection Such As Vulnerability Scanning, Managing Firewalls, Intrusion Prevention Systems, And Security Information And Event Management (Siem). Includes Disaster Recovery (Dr) Services To Support Dr Policy, Process And Means, Dedicated Failover Facilities And Perform Dr Testing. (DJ10)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior) (ISBEE)

Original Source

https://sam.gov/opp/160110e45bde4ef4922dc5f66cfced16/view

Timeline

Posted

Apr 27, 2026

Last Updated

May 4, 2026

Submission Deadline

May 7, 2026, 11:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of the Interior, Bureau of Indian Affairs (BIA), through its Indian Education Acquisition Office, is soliciting proposals for an UPDATED SERVER/RECORDER REPLACEMENT. This opportunity seeks to procure a modern Network Video Recorder (NVR)/Video Management System (VMS) platform to replace an outdated security camera server. This acquisition is 100% set aside for Indian Small Business Economic Enterprises (ISBEE). Proposals are due by Thursday, May 7, 2026, at 5:00 p.m. MDT.

Scope of Work

This solicitation (RFQ) requires the replacement of an outdated security camera server with a modern NVR/VMS platform. Key requirements include ensuring data integrity and minimal downtime during transition. The system must support up to 16 devices with Power over Ethernet (PoE) and feature four surveillance-grade hard drives with various RAID levels. The recorder must be compatible with AXIS Companion and AXIS Camera Station video management software and mobile app. The scope encompasses a pre-installation assessment (inventory audit, network check, data backup), comprehensive installation and configuration (hardware setup, system configuration, camera migration), and thorough testing and integration (verification, remote access, alerting). Final deliverables include a project closeout document with serial numbers, network diagrams, and administrative credentials. User training on video search, playback, and export is also required. Technical clarifications indicate cameras operate on a local network without internet access, and an IT technician will be available for support. The existing Dell PowerEdge R415 may not be compatible, and the government will use an AXIS server.

Contract & Timeline

Type: Combined Synopsis/Solicitation (RFQ) for a Time and Material (including Labor Hour) purchase order.
Set-Aside: 100% Indian Small Business Economic Enterprise (ISBEE).
Response Due: May 7, 2026, at 5:00 p.m. MDT.
Published: May 4, 2026 (Amendment).

Evaluation

Award will be made to the responsible contractor whose quote conforms to requirements, is acceptable, and offers the lowest price. Evaluation factors include Price, Product Availability, Product Specifications, Delivery Lead Time, and adherence to the Set-aside.

Additional Notes

Offerors must complete and submit the DIAR IEE representation (1452.280-4). Background investigations are required for employees with regular contact with or control over Indian children. Quotes must be submitted electronically via email to Charmaine.williams-james@bie.edu. The government will provide access to a Windows Server 2008 R2 Standard system, as an NTP server is not in use.