Upfit Vehicle - 2025 Ford F250 LU87

Solicitation / RFP / RFQ

This document is a solicitation for commercial items, specifically the "UPFIT LU87 F250 Patrol Vehicle, 2560 Washington Office, Law Enforcement, Region 13 Subregion 9 located in Illinois." The government is procuring a vehicle upfit service.

• Upfit of an LU87 F250 Patrol Vehicle.

• Services to be performed for the 2560 Washington Office, Law Enforcement, Region 13 Subregion 9.

• The location for the service is specified as Illinois.

• Period of Performance: April 30, 2026, to July 31, 2026.

• Offer Due Date/Local Time: April 20, 2026, 1600 ED.

• Solicitation Number: 1244452600017-0001.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, FAR 52.212-3, and 52.212-5.

• NAICS Code: 336390.

• Size Standard: 750.

• The acquisition is listed as "UNRESTRICTED" with no specific set-aside indicated.

• The issuing office is USDA-FS CSA EAST 6, located at 1720 Peachtree St NW, Ste 876S, Atlanta GA 30309-2449.

• Contact for solicitation information: Lawrence Jackson at 703-605-4655.

Form / Attachment / Pricing Sheet

This document is an updated "Schedule of Items" (Attachment B) for the "LEI Upfit - 2025 Ford F250 FY26" requirement. It provides the specific items for which contractors must submit pricing. The "Instructions" sheet clarifies the purpose and use of Independent Government Estimates (IGEs) and different template options for various procurement types.

• Region 13 Subregion 9: Specifies the geographic area.
• Project Title: LEI Upfit - 2025 Ford F250 FY26.
• Period of Performance (Base Year): April 30, 2026 - July 31, 2026.
• Item 0001: Describes the "Upfit Vehicle - 2025 Ford F250 LU87" and requires pricing per each (EA).
• Contractor Information: Fields for Contractor Name, UEI#, Signature, and Date.
• Award Type: Anticipated to be a firm-fixed-price contract.

Bidders must use this schedule to provide their pricing for the specified vehicle upfit. The "Instructions" sheet provides guidance on how the government uses estimates and how contractors should present their pricing, aligning with the level of detail expected in an IGE. Contractors must submit pricing for all items listed. The award is expected to be firm-fixed-price.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure the upfitting of one (1) police patrol vehicle (UPFIT LU87 F250 Patrol Vehicle) for the U.S. Forest Service Law Enforcement and Investigations Region 13 Subregion 9. The vendor will be responsible for pick-up and delivery of the vehicle, acquisition of supplies, and services for upfitting. This announcement constitutes the only solicitation, and a separate written solicitation will not be issued.

• Upfitting of one (1) police patrol vehicle.

• Vendor responsible for pick-up and delivery of the vehicle.

• Vendor responsible for acquisition of supplies and services for upfitting.

• Specific upfitting details are further defined in Attachment A (Statement of Work), Attachment B (Schedule of Items), and Exhibit A (Dell 7220 Tablet Vehicle Mount Items), Exhibit B (Axon Fleet Field Install Guide), and Exhibit C (LEI, Marking, and Decals).

• Anticipated contract type: Firm Fixed Price.

• Period of Performance: 30 April 2025 – 31 July 2025.

• Invoices are to be submitted in arrears; no advance payments.

• Invoices are to be submitted electronically via the U.S. Department of Treasury's Invoice Processing Platform (IPP).

• Quotations are requested and must be submitted via email to lawrence.jackson@usda.gov by 20 April 2026, 4:00pm eastern.

• Emails should contain 4 separate attachments: Price Proposal, Technical Acceptability, Past Performance, and Representations and Certifications.

• Award will be made to the offeror representing the best value to the Government, based on Lowest Price Technically Acceptable criteria.

• Evaluation factors: Price, Technical Acceptability, Past Performance, and Representations and Certifications. Technical Acceptability and Past Performance are significantly more important than price.

• Questions regarding the solicitation are due by 15 April 2026, 4:00pm eastern.

• This acquisition is set-aside for small business concerns.

• Applicable NAICS Code: 441227.

• Small business size standard: $28.5 million.

• This is a Total Small Business Set-Aside.

• The solicitation number is 12444526Q0017.

• Numerous FAR and AGAR clauses and provisions are incorporated by reference and full text.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure, install, program, and integrate equipment for one USFS-owned law enforcement vehicle, specifically a Ford F250 LU87 Police Patrol Pickup, to meet emergency response and law enforcement operational needs.

• Vehicle Upfit: Final stage upfitting of one (1) Ford F250 LU87 Patrol Vehicle.

• Procurement & Delivery: Vendor is responsible for vehicle pick-up and delivery, acquisition of supplies, and services for upfitting.

• Key Equipment & Tasks:

  • Factory Wiring Integration: All wiring to be clearly labeled, marked, documented, and interfaced with the factory wiring system. No direct battery connections without approval. Installation of face plates for specific radio models.
  • Prisoner Transport Cage System: Procure and install a Setina Trans Max (Super Max) 1/3 single-prisoner cage or approved equivalent, including rear/side window barriers, storage deck, transport seat/seatbelt, cargo vault drawer, and radio/electronics bay.
  • Front Partition: Install Setina Front Recessed Partition #10VS or approved equivalent.
  • Firearms Storage: Procure and install dual gun locks and a Santa Cruz SC-2 dual universal rail gun rack, mounted with electronic release and timer.
  • Vehicle Striping and Graphics: Install striping package using style decal material, following marked patrol vehicle requirements. Approved supplier: Decal Details, LLC.
  • Window Tint and LED Spot Light: Install 20% ceramic window tint on front windows (min. 80% UVA/UVB blocking) and an A-pillar LED Spot light.
  • AXON Vehicle Camera System (GFE): Install Government Furnished AXON in-vehicle camera system.
  • GEOTAB Telematics (GFE): Install Government Furnished GEOTAB T-Harness and G9 device.
  • Microphone Mounts: Procure and install two (2) magnetic microphone mounts and mic clips.
  • Printer System: Procure and install Gamber-Johnson Breakaway Printer Armrest, Brother power adapter and USB cable for PocketJet printer, and Gamber Johnson Universal Adapter.
  • Fire Extinguisher: Install a 5-lb ABC fire extinguisher with a secure mount.
  • Power Distribution: Integrate all peripherals into the factory-supplied LU87 power distribution system; no aftermarket equipment directly connected to the battery.
  • Mobile Computing Equipment: Procure and install computer dock, iKey Keyboard, Gamber-Johnson Mongoose mount, and keyboard mount. Procure and install a back rack with side opposing lights if not already installed.

• Upfit Completion: Within 60 days of arrival of Government Furnished Property and equipment, unless an alternative schedule is agreed upon.

• Start Work: Within 30 days after contract award.

• Facility Location: Vendor must have a work facility within 300 miles of the pick-up location, or vehicles will be flatbed transported.

• Pick-up/Delivery Location: USDA Forest Service Law Enforcement Location (specific location to be designated).

• Uniformity: All components must be installed consistently and standardized, including wiring routes with protective sheathing. Connections to utilize butt connectors, solder, and shrink wrap. Lighting to be CA compliant and covert.

• Government Furnished Equipment (GFE): Vehicles (5109 Ford F250 LU87 Police Patrol Pickup, VIN: 1FT7W2BA0SED62124) and specific equipment (Telematics, AXON camera) will be provided by the Government.

• Damage to Government Property: Contractor is responsible for repairing or replacing any Government property damaged while in their possession. Contractor must document existing damage upon receipt of the vehicle.

• Security: Vehicles and GFE must be stored securely. Unauthorized use is prohibited.

• Data Rights: N/A

• Section 508: N/A

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items, specifically for the "UPFIT LU87 F250 Patrol Vehicle". The government is procuring a modified F250 Patrol Vehicle for Law Enforcement use in Region 13, Subregion 9, located in Illinois.

• The primary deliverable is an "UPFIT LU87 F250 Patrol Vehicle".

• The vehicle is intended for Law Enforcement use.

• The Product/Service Code is 2320, described as "TRUCKS AND TRUCK TRACTORS, WHEELED".

• The solicitation number is 1244452600017.

• The issue date is April 1, 2026.

• The offer due date is April 10, 2026, at 1600 Eastern Daylight Time.

• The period of performance is from April 10, 2026, to July 31, 2026.

• Delivery is expected by July 31, 2026.

• Bidders are to complete blocks 12, 17, 23, 24, and 30.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with addenda attached.

• Invoices are to be submitted to the address shown in Block 18a.

• The acquisition is set aside 100.00% for Small Business.

• The North American Industry Classification Standard (NAICS) code is 336390, with a size standard of 750 employees.

• The solicitation is issued by USDA-FS CSA East 6, located in Atlanta, GA.

• The point of contact for solicitation information is Lawrence Jackson at 703-605-4655.

• Delivery is FOB Destination.

• The contract will be administered by USDA-FS CSA East 6 in Atlanta, GA.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a Schedule of Items for the "LEI Upfit - 2025 Ford F250 FY26" project. It is intended for bidders to provide pricing for the required items. The "Instructions" sheet provides guidance on how to complete an Independent Government Estimate (IGE), which should not be a reiteration of contractor quotes but an independent estimate with stated assumptions.

• Region: 13
• Subregion: 9
• Project Title: LEI Upfit - 2025 Ford F250 FY26
• Period of Performance (Base Year): 04/10/2026 - 07/31/2026
• Items:
  • 0001: EN #5109 Upfit Vehicle - 2025 Ford F250 LU87 (Item Quantity: 1 EA)
  • 0002: Delivery (Item Quantity: 1 EA)
• Required Information: Contractors must submit pricing for all items. The award is anticipated to be a firm-fixed-price contract.

Bidders must use this schedule to input their unit prices and total prices for the specified vehicle upfit and delivery. The completed schedule will be a critical part of the proposal submission. The instructions also clarify the government's expectations for pricing estimates and their use in evaluating offers and determining price reasonableness.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure the upfitting of one (1) police patrol vehicle (UPFIT LU87 F250 Patrol Vehicle) for the U.S. Forest Service Law Enforcement and Investigations Region 13 Subregion 9. The vendor will be responsible for pick-up and delivery of the vehicle, acquisition of supplies, and services for upfitting. This announcement constitutes the only solicitation, and no separate written solicitation will be issued.

• Upfitting of one (1) police patrol vehicle.

• Pick-up and delivery of the vehicle.

• Acquisition of necessary supplies and services for the upfitting.

• Specific upfitting details are referenced in Attachment A – Statement of Work, Attachment B – Schedule of Items, and Exhibit C - 3, LEI, Marking, and Decals.

• Anticipated contract type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but invoices are submitted in arrears. Partial payments may be authorized monthly for performance periods greater than 30 days.

• Estimated Value: Not explicitly stated, but the small business size standard is $28.5 million.

• Quotations are requested. Submission instructions are detailed in Section E, Provision 52.212-1.

• Offers must include a Price Proposal, Technical Acceptability, Past Performance, and Representations and Certifications.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA) criteria. Technical Acceptability and Past Performance are significantly more important than price.

• Key deadlines:

  • Questions due: April 6, 2026, 4:00pm eastern.
  • Offers due: April 8, 2026, 4:00pm eastern.

• This acquisition is set-aside for small business concerns (Total Small Business Set-Aside).

• All responsible sources may submit a quotation.

• Offerors must have an active entity registration in the System for Award Management (SAM).

• The USDA requires delivery of all items by July 31, 2026.

• Invoices must be submitted through the Department of Treasury's Invoice Processing Platform (IPP).

• Service Contract Labor Standards may apply; wage determinations are available as attachments.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the State of Illinois, specifically for the counties of Franklin, Hamilton, Jefferson, Johnson, Perry, Pope, Pulaski, Randolph, Saline, Union, Washington, and Wayne. It provides the minimum wage rates and fringe benefits required for various occupations that may be employed under a Service Contract Act (SCA) covered contract in this geographic area.

• Occupational Listings: Details numerous job titles and their corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare ($5.55/hour or $5.09/hour under EO 13706) and paid vacation (2-5 weeks based on years of service).
• Holidays: Lists eleven paid holidays per year.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Hazardous Pay Differentials: Outlines 8% and 4% differentials for work involving ordnance and explosives.
• Uniform Allowance: Details requirements for providing and maintaining uniforms.
• Conformance Process: Explains the process for classifying and determining wages for occupations not listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified Illinois counties. It directly impacts proposal pricing by establishing mandatory wage rates and fringe benefit costs for covered employees. Bidders must ensure their proposed wages meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document details the "Dell Tablet Upfit" which appears to be a list of components for outfitting a 2018 Chevy Tahoe with a Dell tablet and associated accessories. It serves as a reference for the specific items required for the upfit.

• Dell Rugged Tablet NPT Docking Station (provided as GFE) with Power Adapter Vendor provided: Item #AS7.D920.100-PS
• Independent Rotation Tablet Display Mount Kit: Item #7170-0514
• iKey Full Travel Keyboard with Attachment Versatility and Red Back Lighting: Item #7300-0082
• Lind Power Supply Pole Mount: Item #7160-1355
• Chevrolet Silverado, Tahoe, Suburban and GMC Sierra, Yukon Base: Item #7160-0510
• 7" (17.8 cm) Center-Mounted Complete Upper Pole: Item #7160-0178
• 9" Lower Tube Assembly: Item #DS-LOWER-9
• Support Brace - Short: Item #7160-0230

This document is relevant to bidders as it specifies the exact hardware components that are part of the "Dell Tablet Upfit." Vendors should use this list to understand the required equipment, potentially for procurement, integration, or as a basis for their proposals if this upfit is part of a larger opportunity.

Form / Attachment / Pricing Sheet

This document is the "Axon Fleet 3 LEI Field Install Guide" (Rev. 2.20.2025), providing instructions for the field installation of the Axon Fleet 3 system, specifically focusing on the CradlePoint and Axon Hub components.

• CradlePoint Installation:
  • Validation of indicator lights (may flash).
  • Understanding signal strength indicators.
  • Cable validation: Main/AUX ports for cell, 2.4/5Ghz for WIFI, LAN port to vehicle dock, WAN port to Axon Hub.
• Axon Hub Installation:
  • Verification of wire placement in appropriate slots.
  • Confirmation of green/yellow internet connection lights.
  • Port assignments: WAN 1 to CradlePoint WAN, LAN 4 to Front Camera, LAN 5 to Rear Camera, GNSS to GPS, 5GHZ to Wifi.
• Wiring Diagram: Includes a visual representation of the wiring connections.
• Wiring Input: Details the input connections for the wiring.

This guide is crucial for understanding the technical setup and integration requirements for the Axon Fleet 3 system. Bidders should review the installation steps, cable connections, and port configurations to ensure they can meet the installation and operational requirements of the opportunity. It details the specific hardware components (CradlePoint, Axon Hub) and their interconnections, which may be relevant for technical proposals or implementation plans.

Form / Attachment / Pricing Sheet

This document details the mandatory and optional markings, decals, and striping required for Forest Service marked law enforcement vehicles. It specifies the exact placement, dimensions, colors, and content of these markings.

• Mandatory Markings: Includes LE badges, "LAW ENFORCEMENT" decals, American flags, Forest Service shields, USDA logos, and specific striping patterns. Detailed specifications are provided for each element, including size, placement relative to vehicle features (doors, fenders, lift gates), and alignment.
• K-9 Vehicle Markings: Specific additions for K-9 vehicles, including "CAUTION POLICE DOG" and "K-9 UNIT" decals, and alternative reflective markings for the rear lift gate/tailgate.
• Optional Markings: Specifies the use of 24-inch block letters/numbers on the vehicle roof for patrol unit or radio call sign identification.
• Specialty Vehicles: Guidance for marking specialty vehicles (ATVs, snowmobiles, etc.) to resemble standard marked law enforcement vehicles.
• Approval Process: Notes that all marking decals must be obtained from a vendor approved by the Director, and the Director, LEI, must approve markings for vehicles where placement is physically difficult or for any additional markings not outlined.

This document is critical for any bidder involved in providing vehicles or vehicle customization services for the Forest Service Law Enforcement and Investigations. It outlines the precise specifications that must be met for vehicle markings, ensuring compliance with Forest Service standards. Bidders must ensure their proposed vehicles or services adhere to these detailed marking requirements.