Upgrade HVAC for Bee Lab/Headhouse in Logan, UT

Questions & Answers / Clarifications

This document provides responses to industry questions regarding the "Questions from Industry 1232SA26Q0282" opportunity, dated April 23, 2026.

• Ductwork: New ductwork is required for CV-3, FPB-1, and FPB-2. Refer to updates MD101 and MH101 for details.
• Roof Warranty: To maintain the roof warranty, use contractor X. Flashing penetrations is the responsibility of the contractor performing the work.
• HVAC Servicing: Servicing existing HVAC equipment is not part of the current scope of work.
• Refrigerant Gauges: No refrigerant pressure or temperature gauges are specified for this project.
• Air Compressor: No air compressor unit is called for in the drawings.
• Unfired Pressure Vessels: No new unfired pressure vessels are required; an existing expansion tank is to be reused.
• Boiler Flue Piping: Flue piping is to be AL29-4C, and intakes are to be PVC.
• Hot Water Expansion Tank: The existing expansion tank is to remain; no new tank is required.
• Air Separation Tank: An air dirt separator is required. No other air separation tank is needed.

These clarifications address specific details regarding materials, scope, and existing versus new equipment, which may impact bidder understanding of requirements and material specifications. No changes to deadlines or submission rules were indicated.

Amendment / Modification

• Adds Attachment 4: Questions from Industry, providing responses to RFI questions.

• Updates Attachment 2: Final Drawings to Revision 1.

• Extends the due date for quotes to May 7th, 2026.

• Attachment 4 (new)

• Attachment 2 (updated)

• Proposal deadline extended to May 7th, 2026.

• Bidders must acknowledge Amendment 0003 on their SF 1442 or return a signed electronic copy of this amendment.

• Failure to acknowledge this amendment may result in the vendor being deemed technically unacceptable per Factor #22.

• The period of performance remains 07/01/2026 to 06/30/2027.

Form / Attachment / Pricing Sheet

This document contains the mechanical drawings for the "Upgrade HVAC for USDA Bee Lab/Headhouse Facility" project. It includes legends for symbols, abbreviations, definitions, and general mechanical notes, as well as detailed plans and schedules for the HVAC system.

• Legends: Piping, ductwork, miscellaneous symbols, and mechanical equipment symbols are defined.
• Abbreviations & Definitions: Common terms and acronyms used in mechanical drawings are provided.
• Mechanical General Notes: Detailed instructions and requirements for installation, coordination, materials, testing, and documentation.
• Demolition Plans (MD101, MD102): Outlines existing HVAC components to be removed.
• Mechanical Plans (MH101, MH102): Illustrates the layout of new and existing HVAC systems.
• Enlarged Mechanical Plans (MH401): Provides detailed views of the mechanical room.
• Schedules (ME501, ME602): Lists specifications for boilers, pumps, VAV terminal units, fan-powered terminal units, humidifiers, condensing units, air/dirt separators, ductless split systems, unit heaters, exhaust fans, and variable frequency drives.

This document is critical for bidders to understand the scope of work for the HVAC upgrade. It details the existing conditions to be removed, the new equipment and systems to be installed, and the specific requirements for their implementation. Bidders must review these drawings and specifications to accurately estimate costs, develop a project schedule, and ensure compliance with all technical and contractual requirements.

Amendment / Modification

• Incorporates the mandatory contract clause FAR 52.222-90, "Addressing DEI Discrimination by Federal Contractors (Apr 2026)", as required by Executive Order 14398.

• Vendors must sign block 15 and acknowledge this amendment, or acknowledge Amendment 0002 on their SF 1442.

• Failure to sign or acknowledge this amendment will result in the vendor being deemed technically unacceptable per Factor #22.

• The description of the amendment/modification is detailed in block 14.

• Bidders must acknowledge this amendment. Failure to do so may result in technical unacceptability.

• The Period of Performance remains unchanged: 07/01/2026 to 06/30/2027.

Form / Attachment / Pricing Sheet

This document appears to be a sign-in sheet for a site visit related to solicitation 1232SA26Q0282 for an HVAC upgrade in Logan, UT. It lists registered contractors who attended the site visit.

• Registered Contractor Name
• Point of Contact (POC) Name
• Signature

This document confirms attendance at a mandatory or recommended site visit for potential bidders. It lists other contractors who were present, which may provide insight into the competitive landscape. Bidders should ensure their attendance is recorded if required for eligibility.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade HVAC for Bee Lab/Headhouse" project located at the Pollinating Insect-Biology Management, Systematics Research Unit at Utah State University in Logan, UT. The government is procuring the installation of a new HVAC system and electrical power upgrades.

• Installation of a new HVAC system and electrical power upgrades.

• Selective demolition and reconstruction as needed.

• Provision of new Variable Speed Fans (Option Line Item).

• Contract Type: Firm Fixed-Price.

• Period of Performance: 240 days after Notice to Proceed.

• The Notice to Proceed (NTP) will not be given until all required submittals are approved by the COR.

• Submission Deadline: Quotes are due by 05/05/2026 at 1700 local time.

• Evaluation Criteria: Lowest Priced Technically Acceptable (LPTA) source selection will be used. Offerors must meet all solicitation requirements to be considered technically acceptable.

• Key Milestones:

  • Site Visit Registration Deadline: April 16th, 5:00 PM EST.
  • Mandatory Site Visit: April 17th at 10:00 AM MST.
  • Quote Submission Deadline: May 5th, 2026, 1700 local time.

• Required documents include a completed SF 1442, SF 30s, SF 24 Bid Bond, and two relevant experience references.

• Competition is set aside for Total Small Business.

• Applicable NAICS Code: 238220 - Plumbing, Heating and Air Conditioning Contractors.

• Prospective offerors must be registered in the System for Award Management (SAM.gov) at the time of quote submission.

• Attachments include Specifications, Final Drawings, and WD UT20250082 Mod 0.

Amendment / Modification

• The purpose of this amendment is to update one of the emails for the site visit registration.

• Vendors signing block 15 and acknowledging this amendment are also acknowledging the instructions in block 11.

• Bidders must return one signed electronic copy of this amendment with their bid or acknowledge Amendment 0001 on their SF 1442.

• Failure to sign or acknowledge this amendment will deem the vendor technically unacceptable per Technical Factor #2.

• The document references updates to site visit registration emails and instructions within block 11.

• Bidders must acknowledge this amendment by signing block 15 or acknowledging Amendment 0001 on their SF 1442.

• Failure to do so will result in a technically unacceptable rating.

• The Period of Performance remains unchanged: 07/01/2026 to 06/30/2027.

Form / Attachment / Pricing Sheet

This document contains the "Final Drawings" for the "Upgrade HVAC for USDA Bee Lab/Headhouse Facility" project. These drawings provide detailed plans, schematics, and specifications for the mechanical and electrical systems involved in the HVAC upgrade.

• Cover Sheet (G000): Project title, owner, architectural and engineering team contacts, project description, and sheet index.
• Drawing Index and General Notes (G001): Lists all drawing sheets and provides general construction guidelines and responsibilities.
• Abbreviations, Dimensioning Legend, Symbols (G002): Defines terms, symbols, and legends used throughout the drawings.
• Vicinity and Location Maps (G003): Shows the project site location.
• Building Code Summary, Code Plan (G005): Outlines applicable building codes and provides a floor plan with code-related information.
• Demolition Plans (AD101, MD101, MD102, ED101): Detail the existing systems and components to be removed.
• Mechanical Plans (MH101, MH102, MH401): Illustrate the layout of new and existing mechanical systems, including ductwork and piping.
• Electrical Plans (EP101, EP102): Show the electrical power distribution for the new HVAC systems.
• Schedules (ME601, ME602, EP605, EP616, EP617): Provide detailed specifications for mechanical and electrical equipment, including boilers, pumps, fans, VAV units, and panel schedules.
• Details (EE504, A500, ME501): Offer specific construction details for various components and installations.

These drawings are critical for bidders to understand the full scope of work for the HVAC upgrade. They detail the existing conditions, the proposed new systems, demolition requirements, and specific installation instructions. Bidders must carefully review these drawings to accurately estimate costs, plan their work, and ensure compliance with all specifications.

Other / Unclassified

This document is a "General Decision Number" (UT20260082) dated 01/02/2026, which supersedes UT20250082. It provides prevailing wage rates for various construction classifications in Cache County, Utah, specifically for "BUILDING CONSTRUCTION PROJECTS" (excluding single-family homes or apartments up to four stories).

This document is crucial for bidders on construction opportunities in Cache County, Utah, as it establishes the minimum wage rates and fringes that must be paid to laborers and mechanics employed on the project. Bidders must consult these rates to accurately estimate labor costs and ensure compliance with labor standards. The document also provides information on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors), which may apply to the contract. Additionally, it outlines the process for appealing wage determinations.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade HVAC for Bee Lab/Headhouse" project located in Logan, UT. The government requires the performance of the work described in the attached documents.

• Installation of a new HVAC system and electrical power upgrades.

• Selective demolition and reconstruction as needed.

• Provision of new Variable Speed Fans (Option Line Item).

• Contract Type: Firm Fixed-Price.

• Period of Performance: 240 calendar days after Notice to Proceed. The Notice to Proceed will not be given until all required submittals are approved by the COR.

• Estimated Value: Not explicitly stated, but pricing for all items is required for responsiveness.

• Submission Deadline: May 5, 2026, by 1700 local time.

• Submission Method: Sealed offers to be submitted to the address in Item 8.

• Evaluation Criteria: Lowest Priced Technically Acceptable (LPTA) source selection. Quotes will be evaluated based on criteria including:

  • Factor 1: Registration and attendance at the mandatory site visit.
  • Factor 2: Fully completed SF 1442 and acknowledgement of amendments.
  • Factor 3: Fully executed SF 24 Bid Bond (20% of proposed price, not to exceed $300,000).
  • Factor 4: Documented experience with two recent and relevant references.
  • Factor 5: CPARS ratings (must not have more than 10% marginal or unsatisfactory ratings in any category).

• Award: One award is anticipated.

• Competition is set aside for Total Small Business.

• Applicable NAICS Code: 238220 - Plumbing, Heating and Air Conditioning Contractors.

• Prospective offerors must be registered with the System for Award Management (SAM.gov) with an active registration at the time of quote submission.

• A mandatory site visit is scheduled for April 17th at 10:00 AM MST at the Pollinating Insect-Biology Management Systematics Research Unit, 880 East 1400 North, Logan, UT 84131. Prime contractors must be registered to attend.

• Attachments include: Specifications, Final Drawings, and WD UT20250082 Mod 0 Dated 2 Jan 2026.

• Offerors must submit pricing for all items to be considered responsive.

Form / Attachment / Pricing Sheet

This document provides the project table of contents for the "UPGRADE HVAC FOR BEE LAB/HEADHOUSE FACILITY" project, detailing the various divisions and sections of the specifications. It serves as a guide for navigating the technical requirements of the project.

• Division 01 - General Requirements: Covers administrative and procedural requirements, submittals, work and site restrictions, price and payment procedures, quality control, temporary facilities, and environmental controls.
• Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): Details requirements for HVAC system cleaning, basic mechanical materials and methods, seismic bracing for HVAC, testing, adjusting, and balancing for HVAC, thermal insulation for mechanical systems, hydronic pumps, refrigerant piping, and chemical treatment of water for mechanical systems.
• Division 26 - Electrical: Outlines basic electrical materials and methods, interior distribution systems, and seismic protection for electrical equipment.

This document is crucial for bidders to understand the scope and organization of the project specifications. It outlines the various technical requirements and sections that will govern the project, allowing bidders to identify areas relevant to their expertise and to prepare comprehensive proposals. The detailed breakdown by division and section helps in quickly locating specific information related to HVAC, electrical, and mechanical systems, as well as general project requirements.