UPS and Battery System PMCS (302d Sites) Base + 3 Option Years

Amendment / Modification

This addendum provides instructions to offerors for commercial products and services related to a Small Business Set-Aside.

Key instructions include:

• Offerors must fill in specific blocks on the SF 1449 Solicitation form, including all pricing and applicable taxes for all Contract Line Item Numbers (CLINs).
• Quotes must show an overall FINAL Price and include all shipping charges FOB Destination.
• Quotes must include the delivery lead-time.
• Offerors must provide a detailed breakdown or narrative of what is being provided to meet the requirement, avoiding simple copy-pasting from the RFQ.
• Quotes must contain sufficient detail for the Government to evaluate the Offeror's capability.
• The requirement is a renewal of support for existing command-owned and operated Eaton equipment.
• Sellers must provide Eaton End User License Agreements if software is included.
• Sellers must certify they are an Eaton Authorized Channel Partner/Seller.
• Sellers must warrant that products are new and sourced directly from Eaton or authorized channels.
• Offerors must complete specific FAR and DFARS provisions, including 52.212-3, 52.204-24, and 52.204-26, if not already completed in their SAM profile.
• Payment will be processed using Wide Area Work Flow (WAWF).
• Contractors must be able to deliver to the stated destination and provide support within 30 days of award, including 24x7 access to support websites, software updates, hardware repair, and advanced hardware replacement. Remote diagnostics are authorized only for .mil addresses.
• Support renewals cannot be handled by third parties.
• Vendor invoicing is not permitted prior to proof of delivery and notification of support activation/renewal.

This addendum modifies the instructions for offerors, including submission requirements, content of quotes, and required certifications.

• Questions regarding the solicitation must be submitted electronically via email before 1200 PM Arizona Standard Time on April 20th, 2026.
• Quotes/Proposals must be received electronically via email no later than 1000 AM Arizona Standard Time on April 22nd, 2026.

Form / Attachment / Pricing Sheet

This document is FAR Clause 52.204-24, "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020)". It requires offerors to represent whether they will provide, or currently use, covered telecommunications equipment or services. This is a mandatory representation for certain solicitations.

• Prohibition: Details the restrictions under Section 889(a)(1)(A) and (a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, which prohibit the procurement or use of certain telecommunications equipment and services.
• Definitions: Provides definitions for terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Procedures: Instructs offerors to check the System for Award Management (SAM) for excluded parties.
• Representations: Requires offerors to check boxes indicating whether they "will" or "will not" provide covered telecommunications equipment or services, and whether they "do" or "do not" use such equipment or services.
• Disclosures: Outlines the specific information offerors must disclose if they represent that they "will" provide or "do" use covered telecommunications equipment or services. This includes details about the producing entity, equipment/service descriptions, and explanations of proposed use.

Bidders must carefully review this provision and accurately complete the required representations and disclosures. Failure to do so may impact their ability to be considered for award. The specific details required in the disclosures are critical for the Government to assess compliance with federal regulations regarding telecommunications and video surveillance equipment.

Form / Attachment / Pricing Sheet

This document is a representation form related to FAR 52.204-26, "Covered Telecommunications Equipment or Services-Representation." It requires offerors to represent whether they provide or use covered telecommunications equipment or services.

• Definitions: Refers to FAR clause 52.204-25 for definitions of "covered telecommunications equipment or services" and "reasonable inquiry."
• Procedures: Instructs offerors to review the System for Award Management (SAM) for excluded parties.
• Representation: Offerors must indicate by checking a box whether they:
  • Do not provide covered telecommunications equipment or services as part of their offered products or services to the Government.
  • After a reasonable inquiry, do not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.
• Signature Block: Includes fields for NAME, Date, and Signature.

Bidders must complete and submit this form to represent their compliance with regulations regarding covered telecommunications equipment and services. Failure to complete this accurately may impact their ability to be awarded a contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for performing annual Preventive Maintenance Checks and Services (PMCS) on Uninterruptible Power Supply (UPS) and associated Battery Systems/banks across various sites.

• Preventive Maintenance: Perform annual PMCS following Original Equipment Manufacturer (OEM) recommended procedures, tailored to installed UPS models. This includes inspection, testing, and servicing of core UPS elements (battery strings, capacitors, cooling fans, wiring, bypass switches, monitoring systems) and identification of component degradation.

• Emergency Services: Provide 24x7 emergency support, including callback within 30 minutes and on-site response within 24 hours for urgent failures or critical alarms.

• Reporting: Submit detailed reports after each PMCS, documenting observed conditions, technical recommendations, and any degradation trends. Severity-based reporting is required for hazardous or mission-critical findings.

• Battery Maintenance: Covers preventive and condition-based evaluation of batteries, including visual inspection, electrical testing, and BMS confirmation. Includes procedures for individual battery/jar replacement and full battery system replacement, requiring Government approval.

• Component Replacement: Evaluate UPS components for age-based degradation and recommend replacement based on OEM recommendations, diagnostics, and physical condition.

• UPS systems must maintain operational continuity with at least one unit fully operational during maintenance.

• Emergency response callback within 30 minutes and on-site response within 24 hours.

• Reports must detail findings, observations, and technical recommendations using OEM terminology.

Not explicitly stated in this document, but implies multiple sites as detailed in Appendix A.

• All PMCS must follow OEM procedures and applicable technical standards.
• Only OEM-approved diagnostics, tools, and software are permitted.
• Replacements must be in-kind or OEM-approved equivalents.
• Written Government approval is required for full battery system replacements.
• Components identified for replacement require a Replacement Recommendation Report and Government review/approval.

Solicitation / RFP / RFQ

This solicitation is for the procurement of UPS and Battery System Preventive Maintenance Checks and Services (PMCS) for Uninterruptible Power Supply (UPS) and associated battery systems across multiple sites (302d Sites). The contract will be a Firm Fixed-Price award.

• Annual Preventive Maintenance Checks and Services (PMCS) for Uninterruptible Power Supply (UPS) and associated battery systems.

• Services are required for multiple locations, including USASA Det, Bel, Bragg, and Roberts.

• The North American Industry Classification System (NAICS) code is 335999 with a size standard of 600.

• Contract Type: Firm Fixed-Price.

• Period of Performance: Base year (05/01/2026 - 04/30/2027) plus three option years (05/01/2027 - 04/30/2028, 05/01/2028 - 04/30/2029, 05/01/2029 - 04/30/2030).

• The total duration of the contract, including options, shall not exceed 48 months.

• Proposals are due by 10:00 AM Local AZ time on April 22, 2026.

• Quotes must be submitted electronically to adam.j.gomez13.civ@army.mil.

• Award will be made on a lowest-priced technically acceptable basis.

• Offerors must provide a detailed breakdown or narrative of their proposed solution; direct copy-pasting of line item information may result in disqualification.

• Questions regarding the solicitation are due by April 20, 2026, 12:00 PM Local AZ time, via email to adam.j.gomez13.civ@army.mil.

• This acquisition is set aside for Small Business.

• Offerors must complete specific FAR clauses: 52.212-3, 52.204-26, and 52.204-24.

• Cybersecurity Maturity Model Certification (CMMC) Level 1 (Self) or higher is required prior to award for systems processing, storing, or transmitting Federal Contract Information (FCI) or Controlled Unclassified Information (CUI).

• Vendor invoicing must not be submitted prior to proof of delivery.

• Support Renewals: NO THIRD PARTIES WILL BE ACCEPTED.