UPS Maintenance Services

Performance Work Statement (PWS)

To provide preventive and corrective maintenance services for all eight Uninterrupted Power Supplies (UPS) and their associated batteries located at the Naval Air Station Meridian (NASMRD) Complex.

• Provide preventive and corrective maintenance for eight UPS units and associated batteries.

• Services must be performed by factory-trained and certified technicians.

• Includes maintenance for UPS units at various locations including NAS Meridian and Outlying Field.

• Guaranteed 4-hour on-site response, 7 days/week, 24 hours/day.

• Includes 100% parts coverage (excluding full battery, fans, and air filter replacement), capacitor, and bank replacement as needed.

• Includes 100% labor and travel coverage.

• Battery recycling required with EPA documentation.

• Annual Full Preventive Maintenance Service on all eight UPS units.

• Semi-Annual and Annual Full Preventive Maintenance on internal battery pack cabinets.

• Work to be performed at NAS Meridian Complex, including Out-Lying Field (Joe Williams).

• Specific locations include NJW Tower, Receiver, DASR, Transmitter, RATCF, North PAR, South PAR, and TACAN.

• Technicians must be factory-trained on specific models/parts.

• Contractor must comply with all installation, facility, and area commander security policies and procedures.

• Personnel require background checks and may need a DoD Common Access Card (CAC).

• Contractor employees must be U.S. citizens or authorized to work in the U.S. and possess a valid U.S. driver's license if operating vehicles.

• Personnel must be able to communicate fluently in English.

• Contractor is responsible for providing ID badges for all personnel.

• Government is responsible for the cost of battery replacement; Contractor is responsible for installation.

• Contractor must provide a toll-free Customer Response Center and access to an online portal for UPS maintenance.

Questions & Answers / Clarifications

This document provides answers and clarifications to industry questions regarding the solicitation for UPS maintenance and repair services. It addresses specific points within the Performance Work Statement (PWS).

• Technician Qualifications: The government is seeking OEM factory-trained, certified, authorized, and employed technicians for specific manufacturers (Eaton, Vertiv/Liebert). This clarification impacts the ability of third-party technicians to perform certain services.
• Parts Coverage: The PWS clarifies that 100% parts coverage is included, excluding full battery and air filter replacements. Capacitor and fan replacements are covered, and the "up to 10% of the battery string per year" replacement allowance is detailed.
• UPS Details: Updated Table 1 in the PWS now provides specific details on battery strings, batteries per string, total batteries, battery type, model, voltage, and configuration for the UPS systems.
• Site Information: Site IDs and Tag Numbers for Liebert systems have been provided.
• PWS Updates: Paragraph 4.2.3 of the PWS has been removed, and other paragraphs have been updated to reflect the answers provided.

This Q&A document significantly impacts the solicitation by clarifying critical requirements related to technician qualifications, parts coverage, and providing essential data for UPS systems. Bidders should review these clarifications carefully as they may affect proposal development and pricing, particularly concerning the small business set-aside due to the technician qualification requirements.

Amendment / Modification

This amendment (0001) to solicitation N6883626Q0006 serves two primary purposes:

1. Government Responses to Quoter Questions: Provides official answers to questions submitted by potential offerors.
2. Performance Work Statement (PWS) Update: Revises the PWS document.

All other terms and conditions of the original solicitation remain unchanged.

• Section J - List of Attachments: This section has been modified to reflect updates to the attachments.

  • Attachment 1 (PWS): Updated (18 pages, no specific date listed in this amendment).
  • Attachment 3 (Questions and Answers from Industry): Added (1 page, no specific date listed in this amendment).

• The amendment does not explicitly state if proposal deadlines or evaluation factors have been modified. Offerors should refer to the original solicitation and this amendment for all current requirements and deadlines.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for specific geographic areas. This determination is crucial for contractors to understand their labor cost obligations when bidding on or performing federal service contracts.

• Geographic Area: Mississippi Counties of Clarke, Greene, Jasper, Jones, Kemper, Lauderdale, Neshoba, Newton, Wayne.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and the minimum hourly wage rate for each.
• Fringe Benefits: States that fringe benefits required follow the occupational listing, implying specific benefit packages are tied to each job category.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing Minimum Wage for Federal Contractors), outlining additional requirements and minimum wage rates applicable to covered contracts.
• Holiday and Vacation Policies: Details the minimum number of paid holidays and vacation leave accrual based on years of service.

This wage determination directly impacts a bidder's cost proposal. Bidders must ensure their proposed wages and fringe benefits meet or exceed the rates and benefits listed for all applicable occupations to ensure compliance with the Service Contract Act and relevant Executive Orders. Failure to comply can lead to penalties and contract non-compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide preventive and corrective maintenance services for all eight Uninterrupted Power Supplies (UPS) and their associated batteries located at the Naval Air Station Meridian (NASMRD) Complex.

• Provide preventive and corrective maintenance for eight UPS units and batteries across various locations within the NASMRD Complex.

• Services must be performed by certified, factory-trained technicians.

• Includes battery replacement by certified technicians.

• The contractor must include technicians factory-trained on each specific UPS model.

• Guaranteed 4-hour on-site response, 7 days/week, 24 hours/day.

• Includes 100% parts coverage (excluding full battery and air filters replacement), capacitor, and bank replacement as needed.

• Includes parts, labor, and battery jars up to 10% of the battery string per year.

• Includes 100% labor and travel coverage 7 days/week, 24 hours/day.

• Includes battery recycling as required, meeting EPA requirements.

• Includes Annual Full Preventive Maintenance Service on all eight UPS units and Semi-Annual and Annual Full Preventive Maintenance on all internal battery pack cabinets.

• Full battery replacement requires immediate notification of type and cost.

• Access to Customer Services Network On-Line Internet portal.

• Detailed written reports are required for all maintenance performed, noting deficiencies and corrective actions.

• Work to be performed at NAS Meridian Complex, including Out-Lying Field, Joe Williams, and specific locations: NJW Tower, Receiver, DASR, Transmitter, RATCF, North PAR, South PAR, and TACAN.

• Normal Duty Hours: 0800 - 1630, Central Standard Time, Monday through Friday, except Federal holidays.

• Contractor personnel must be factory-trained and certified for the specific UPS models.

• Compliance with installation access, security policies, and procedures (including DBIDS and background checks).

• Personnel must have a favorable investigation (IAW DoD Instruction 8500.2).

• Personnel must be able to speak, read, write, and understand English fluently.

• Contractor must provide employees with Identification (ID) Badges.

• Contractor is responsible for Quality Control.

• Safety compliance is the contractor's sole responsibility.

• Contractor must comply with HSPD-12 requirements, including obtaining a DoD Common Access Card (DoD CAC) and potentially undergoing background investigations for IT system access.

Solicitation / RFP / RFQ

This solicitation is for preventative and corrective maintenance services for eight (8) Uninterrupted Power Supply (UPS) units located at Naval Air Station (NAS) Meridian, MS. The government intends to award a firm-fixed-price contract.

• Preventative and corrective maintenance services for UPS units.

• Services must be performed in accordance with the attached Performance Work Statement (PWS).

• Technicians must be trained to provide these services.

• The contract includes a base year and four option years, with an additional option to extend services for up to 6 months.

• The period of performance for the base year is from 01 Aug 2026 to 31 Jul 2027.

• Option years extend performance through 31 Jan 2032.

• Pricing arrangement is Firm Fixed Price.

• Quotes must be submitted in PDF format by volume (Price, Technical Capability, Representations and Certifications).

• Key submission requirements include completing SF 1449, providing pricing, and a capability statement demonstrating ability to perform the PWS.

• Quotes are due by 20 April 2026 at 09:00 AM Local Time.

• Evaluation will be based on Lowest Priced Technically Acceptable (LPTA) quote.

• Price will be evaluated based on total estimated price, including options.

• Technical Acceptability requires a capability statement demonstrating ability to perform the PWS and agreement to provide trained technicians.

• This acquisition is set aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is 811210, with a size standard of $34,000,000.00.

• All questions and clarifications must be submitted via email no later than 13 April 2026 at 12:00 PM EST.

• Contractors must comply with various DFARS and FAR clauses related to cybersecurity, background investigations, and payment procedures (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide preventive and corrective maintenance services for all eight Uninterrupted Power Supplies (UPS) and their associated batteries located at the Naval Air Station Meridian (NASMRD) Complex.

• Provide preventive and corrective maintenance for eight UPS systems and batteries.

• Services must be performed by certified, factory-trained technicians for each specific UPS model.

• Includes battery replacement services.

• The UPS systems support critical communication and aircraft controlling equipment in the Air Traffic Control Towers and Radar facility.

• Guaranteed 4-hour on-site response, 7 days/week, 24 hours/day.

• Includes 100% parts coverage (excluding full battery and air filter replacement), capacitor, and bank replacement as needed.

• Includes parts, labor, and battery jars up to 10% of the battery string per year.

• Includes 100% labor and travel coverage 7 days/week, 24 hours/day.

• Battery recycling required, meeting EPA requirements.

• Annual Full Preventive Maintenance on all eight UPS units.

• Semi-Annual and Annual Full Preventive Maintenance on internal battery pack cabinets.

• Detailed written reports required for all maintenance performed, noting deficiencies and corrective actions.

• Work to be performed at NAS Meridian Complex, including Out-Lying Field, Joe Williams, and specific locations: NJW Tower, Receiver, DASR, Transmitter, RATCF, North PAR, South PAR, and TACAN.

• Normal Duty Hours: 0800 - 1630, Central Standard Time, Monday through Friday, excluding Federal holidays.

• Contractor personnel must be factory trained on each specific model/part.

• Compliance with installation access, security, and personal identity verification requirements (e.g., DBIDS, background checks).

• Contractor employees must possess valid U.S. driver's licenses and be authorized to work in the U.S.

• Personnel must be fluent in English.

• Contractor must provide identification (ID) badges for all employees.

• Strict adherence to safety regulations and accident reporting.

• Compliance with Homeland Security Presidential Directive (HSPD)-12, including obtaining a DoD Common Access Card (CAC) and potential background investigations for IT system access.

• Non-personal services contract; Government will not supervise Contractor employees.