UPS Preventative Maintenance Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the James A. Haley Veterans Hospital (JAHVH) in Tampa, FL, is soliciting proposals for Uninterruptible Power Supply (UPS) Preventative Maintenance Services. This requirement ensures the operational reliability of 10 mission-critical UPS systems. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due by June 26, 2026, at 4:00 PM EST.
Scope of Work
The contractor shall provide all labor, parts, travel, and equipment for comprehensive preventative maintenance and emergency services for 10 identified UPS systems. Key deliverables include:
- Semi-annual preventative maintenance inspections.
- 24x7 emergency service, including parts and labor.
- Replacement of faulty batteries and worn parts.
- Electrical safety inspections.
- Detailed service reports for all work performed.
- Personnel must be licensed, trained, and certified, with written assurance of competency provided within 10 days of contract award.
- All work must comply with applicable industry standards (NFPA, OSHA, CDRH).
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base year (approximately July 1, 2026 - June 30, 2027) plus four (4) one-year option periods.
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34 Million.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be verified on the SBA Veteran Small Business Certification (VetCert) page.
Submission & Evaluation
- Quotes: Must be emailed to jvonne.wilson@va.gov no later than June 26, 2026, at 4:00 PM EST. No late quotes will be accepted.
- Site Visit: A highly encouraged site visit will be held on June 23, 2026, at 9:00 AM EST. Vendors must confirm attendance via email by June 22, 2026, 12:00 PM EST.
- Questions: Written questions are due by June 24, 2026, 2:00 PM EST. Answers will be posted on SAM.gov by June 25, 2026, 5:00 PM EST.
- Validity: Offers must remain valid for 90 days.
- Registration: Offerors must be registered in SAM.gov.
- Evaluation: Award will be based on price and other factors, with technical capability and past performance being key considerations.
Additional Notes
This is a combined synopsis/solicitation.