UPS System for IHS, Mid-Atlantic Tribal Health Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS) is conducting market research via a Sources Sought Notice to identify qualified vendors for the provision, installation, and configuration of an Uninterruptible Power Supply (UPS) System at the Mid-Atlantic Tribal Health Center Pharmacy in Charles City, Virginia. This effort aims to ensure continuous power for pharmacy refrigeration units. The Government is specifically seeking Indian Economic Enterprises (IEE) and/or small businesses. Responses are due by June 8, 2026.
Scope of Work
The contractor shall furnish, deliver, install, configure, and commission a UPS system designed to maintain continuous power to pharmacy refrigeration units. This includes a site assessment, system delivery, electrical connection, comprehensive testing, commissioning, and training for pharmacy personnel. The primary objective is to ensure uninterrupted pharmacy operations and compliance with federal storage standards for vaccines and temperature-sensitive medications.
Key Requirements
The UPS system must meet specific technical criteria:
- Output Power: 5 kW / 5000 W, single-phase.
- Battery Capacity: 19.2 kWh AGM lead-acid or equivalent.
- Voltage/Frequency: 120 V, 60 Hz.
- Transfer Time: Maximum 20 milliseconds.
- Receptacles: Minimum four duplex (NEMA 5-20R or equivalent).
- Features: Remote monitoring, alarm dry contacts, and a mobile stainless-steel under-counter cabinet.
- Compliance: Must be compatible with existing pharmacy refrigeration units and adhere to CDC guidelines, National Electrical Code (NEC), and OSHA electrical standards.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Product Service Code: 7J20 – IT and Telecom – Security and Compliance Products (UPS Systems)
- NAICS Code: 335999 – All Other Miscellaneous Electrical Equipment and Component Manufacturing (SBA Size Standard: 600 employees)
- Set-Aside: Indian Small Business Economic Enterprise (ISBEE) Set-Aside (HHSAR 326.601)
- Estimated Duration: 30-60 calendar days after contract award.
- Place of Performance: IHS Mid-Atlantic Tribal Health Center, Charles City, VA.
- Response Due: June 8, 2026, by 21:00 ET.
- Published: June 1, 2026.
Submission Requirements
Interested vendors must submit a written response via email to courtney.davis@ihs.gov, including:
- Company details (name, address, email, website, phone, business size/type).
- Company Point of Contact information.
- SAM UEI number, expiration, and registration status.
- Applicable GSA Schedule or other procurement vehicle.
- An Interest/Capability Statement (no more than 1 page).
- If American Indian/Native American owned, a completed IEE Representation form.
Evaluation
This notice is for market research to identify potential sources, particularly Indian Economic Enterprises and small businesses. Responses will inform the Government's procurement method and acquisition strategy. This is not a solicitation and does not guarantee an award.
Additional Notes
No proprietary, classified, confidential, or sensitive information should be included in responses. Attachments include a detailed Statement of Work (SOW) and the IEE Representation form. The primary point of contact is Courtney Davis.