URGENT-Dehumidification System- Naval Base Point Loma, San Diego, CA

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services to procure the rental of a temporary Dehumidification (DH) System for the Portsmouth Naval Shipyard. This announcement is the only solicitation, and proposals are being requested.

• Rental of a Dehumidification (DH) System.

• Freight: All transportation costs.

• Preventative/Routine Maintenance and Training.

• Contract Data Requirements List (CDRLs) including Equipment Technical Manual, Maintenance Support Plan, Maintenance Service Report, and Contractor's Personnel Roster.

• Specific electrical requirements for three-phase powered machines (460V) including panel-mounted male cam-lock connectors.

• Period of Performance: 06/22/2026 – 8/16/2026 (8 Weeks)

• Option Period of Performance: 8/17/2026 – 9/13/2026 (4 Weeks)

• Place of Performance: Naval Base Point Loma, San Diego CA

• NAICS Code: 532490

• Size Standard: $40 Million Dollars

• Response Deadline: 6/22/2026 @ 12:00 PM EST

• Submission Method: Offers shall be emailed to David.M.Ham7.civ@us.navy.mil.

• Evaluation Criteria: Award will be made to the responsible vendor whose quote is most advantageous to the Government, based on Best Value Price after technical acceptance. Evaluation factors include Technical Acceptability, Experience/Past Performance, Adherence to Schedule, and Price.

• Technical Acceptability: Must meet specifications and document capabilities.

• Experience/Past Performance: Vendors must submit documentation of two (2) recent and relevant projects/contracts.

• Adherence to Schedule: Award may be made based on delivery and ability to meet the requested schedule.

• This solicitation is being issued as a Request For Quotation (RFQ).

• System for Award Management (SAM): Vendors must be registered in SAM to be considered for award.

• Small Business Set-Aside: Clause 52.219-6, Notice of Total Small Business Set-Aside, is included.

• Paper copies of this solicitation will not be issued.

• Applicable clauses and provisions are in effect through FAC 2025-06 and DFARS Change Notice 2025-1110.

• Vendors are cautioned not to alter the solicitation.

• Descriptive literature demonstrating compliance with specifications is required.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) detailing specific data items required from the contractor. It outlines the technical manuals, reports, and other documentation that must be submitted as part of the contract.

• Data Item Numbers: Lists specific data items (e.g., 001 for Equipment Technical Manual, 003 for Maintenance Service Report).
• Titles and Subtitles: Describes the content of each data item.
• Authority and Contract Reference: Cites the source documents or contract paragraphs requiring the data.
• Frequency and Submission Dates: Specifies how often data items are due and when the first submission is required.
• Distribution: Indicates to whom and in what format the data should be delivered.
• Remarks: Provides additional instructions or clarifications for specific data items, including submission methods like Wide Area Workflow (WAWF).

This CDRL is crucial for bidders to understand the specific documentation and reporting requirements associated with the contract. It helps in estimating the effort and cost associated with producing and delivering these data items, which is a key component of proposal preparation and overall contract performance.

Forms / Attachments / Pricing Sheets

This document, DD Form 1423, is a Contract Data Requirements List (CDRL). It specifies the data items that the contractor is required to deliver as part of the contract. Each data item listed includes its number, title, subtitle, authority for acquisition, contract reference, requiring office, frequency of submission, and distribution requirements.

• Data Item Numbers (001-004): Each item represents a specific deliverable, such as technical manuals, maintenance plans, service reports, and personnel rosters.
• Titles and Subtitles: Clearly define the nature of each data item.
• Authority and Contract Reference: Links the data requirement to specific contract clauses and acquisition documents.
• Frequency and Submission Dates: Outlines when and how often the data must be submitted.
• Distribution: Specifies the addressees and number of copies required for each data item.
• Remarks: Provides additional clarifying information or specific instructions for each data item.

This CDRL is crucial for bidders as it details the specific documentation and reporting requirements that will be part of the contract. Understanding these requirements is essential for accurately estimating proposal costs, planning project execution, and ensuring compliance if awarded the contract. Bidders should pay close attention to the types of data required, their frequency, and submission methods (e.g., electronic submission via WAWF) to fully assess the scope of work and associated administrative burdens.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Padeye Specification.pdf," outlines the general specifications for the design and installation of Integral Lifting Attachments (ILAs), with a specific focus on padeyes, for general purpose service equipment manufactured for Portsmouth Naval Shipyard (PNSY).

• Definitions: Clarifies terms such as Integral Lifting Attachment (ILA), Unit, Contractor, Designer, Base of Support, Qualified Engineer, and Working Load Limit (WLL).
• General Requirements: Specifies that deviations require written approval from PNSY. A lifting plan with diagrams, unit weight, center of gravity, and ILA details must be provided and approved by PNSY prior to fabrication.
• ILA Types: Padeyes are the preferred ILA. Other examples include holes cut in the structure or threaded holes. Material must be steel or aluminum.
• Marking: Units must be marked with total weight. ILAs must be marked with their Working Load Limit (WLL) and test date if applicable.
• Placement: ILAs must be located to ensure stable, level lifts, not below the unit's center of gravity, and allow for lifting with 2 to 4 ILAs using standard rigging equipment.
• Design: ILAs must be designed by a Qualified Engineer, with calculations reviewed by another Qualified Engineer and approved by PNSY. They must be designed to accept standard rigging hardware (ASME B30.26) and sized for worst-case loading scenarios. Welded connections must meet ASME BTH-1 and AWS D1.1 standards.
• Load Testing: ILAs with a capacity greater than 6000 lbs. require a one-time 200 percent load test administered by the contractor prior to delivery, with documentation provided to PNSY.

This specification details critical design, fabrication, and testing requirements for any lifting attachments (like padeyes) that will be integrated into the units being procured. Bidders must ensure their designs and manufacturing processes comply with these detailed specifications to meet contract requirements for safe and effective lifting and handling of the units.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for leasing a Dehumidification (DH) system for Naval Base Point Loma, CA. The system is intended to provide dry and tempered process air for various industrial applications.

• The system must include one DH unit, one inline electric heating coil, a 10 Ton DX + electric heat HVAC unit, and supporting power cable.

• The DH system must be frame/skid mounted and meet specified lifting and handling requirements.

• Steam is not available; all heating and reactivation coils must be electric resistance heating elements.

• Dehumidification Unit (5,000 CFM DCCU):

  • Physical Attributes: Dimensions 15' x 5' x 8'6", Max Weight: 6,000 Lbs.
  • Electrical: 460 Volt AC / 3 Phase / 60 Hz, max one 200A circuit.
  • Process Air Flow: 5,000 CFM @ 5 inches External Static Pressure.
  • Cooling Capacity: 60 Tons Nominal.
  • Moisture Removal Rate: 140 Lbs./Hr Total (Desiccant Wheel 140 Lbs./Hr) at 80°F EDB / 60% RH.
  • Filtration: Moisture Separator / Demister type for 98% moisture purging; paper or fibrous media is not acceptable.
  • Reactivation: Electric reactivation required.

• 60 KW Electric Inline Post Heater:

  • Nominal heating capacity: 60 KW.
  • Voltage: 460 Volt.
  • Duct connection: 20 IN Diameter Nominal.

• 10 Ton HVAC Unit with DX Cooling Coil & Electric Heat:

  • Nominal cooling Capacity: 10 Tons.
  • Process Air Flow: 3200 CFM @ 2 IN TSP / 4800 CFM @ .6 IN ESP.
  • Electric resistive Heating Coil Capacity: 36 KW.
  • Capable of simultaneous cooling coil and post heating coil operation for dehumidification.

• Electrical Power Cable:

  • Included for DH machine (150 FT), 60KW heater (400 FT), and 10 Ton HVAC unit (150 FT).
  • Rated for 460VAC/3 PH/60Hz/ 200 A.
  • Gauge selection must prevent significant Voltage drop.
  • Connection: Separate phase, male, CAMLOCK E-1016 connectors.

• Location: Naval Base Point Loma, San Diego, CA.

• The document implies a lease period, with requirements for preventative maintenance and rapid repair/replacement.

• Contractor Responsibilities:

  • Provide knowledgeable technician within 24 hours of repair notification.
  • Repair or replace defective units within 24-48 hours.
  • Provide Preventative Maintenance (PM) schedules and conduct weekly inspections.
  • Provide training sessions on operation and setup.
  • Deliver required documentation: Technical Instructions, Equipment Data Sheet, PM Schedules, Inspection Reports, and emergency contact information.

• Government Furnished Material (GFM): 20 IN and 8 IN Diameter flexible ducting.

• Delivery & Acceptance: Equipment must be fully charged, assembled, ready-to-use, and factory tested. Acceptance upon satisfactory inspection and test.

• Base Access: Personnel require valid CAC or DBIDS, and potentially a Standard Form 5512 for base access. Specific badge criteria and access limitations apply.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits required for various occupations performing services on federal contracts within specific geographic areas. For this determination, the applicable towns are in YORK COUNTY, MAINE: Berwick, Lebanon, and South Berwick.

• Occupational Listings: Provides a comprehensive list of job classifications (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology) with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies the required fringe benefits for all listed occupations, including Health & Welfare rates. It also notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Applicability Notes: Includes important notes regarding the applicability of Executive Orders 13706 and 13658, and general information about the Service Contract Act.

Bidders must use this wage determination to ensure they are proposing wages and benefits that meet or exceed the minimum requirements for all covered employees working on the contract. Failure to comply can lead to penalties. This document is crucial for accurate cost estimation and proposal development.

Form / Attachment / Pricing Sheet

This document outlines the Portsmouth Naval Shipyard (PNSY) Operations Security (OPSEC) Plan and the PNSY Portable Electronic Device (PED) Policy. It serves as an enclosure to a solicitation or contract, detailing requirements for protecting sensitive information and controlling the use of electronic devices.

OPSEC Plan:

• Defines OPSEC as a process to protect sensitive information from exploitation.
• Requires contractors to identify and monitor OPSEC activities.
• Mandates that OPSEC plans be signed by the Prime Contractor and approved by the Department of Defense.
• Emphasizes that contractors are responsible for the disclosure of sensitive or unclassified information.
• Prohibits the disclosure of CI/II to foreign governments or organizations.
• States that U.S. Government CI/II will not be published in corporate wide newsletters, trade magazines, etc.
• Requires reporting of unauthorized disclosure or suspected compromises of critical information.

PNSY Portable Electronic Device (PED) Policy:

• Defines PEDs and provides examples (e.g., mobile phones, laptops, USB devices).
• States that the use of PEDs with certain capabilities (Bluetooth, GPS, Wi-Fi, etc.) requires evaluation and approval based on shipyard guidance.
• Emphasizes coordination with sponsors for requirements and controls.

OPSEC Critical Information and Indicator List (CIIL), including Countermeasures:

• Identifies Critical Information (CII) as adversary targets.
• Lists examples of CII, including Personally Identifiable Information (PII), verbal discussions regarding shipyard work, operation schedules, equipment capabilities, and photographs/videos of restricted areas.
• Lists countermeasures, such as not posting classified information or CUI to websites, shredding sensitive information, not posting shipyard information on social media, removing badges when leaving the shipyard, and reporting unauthorized disclosures.

This document is crucial for bidders to understand the security protocols and restrictions that will apply if awarded a contract. It highlights the importance of protecting sensitive information, the proper handling of electronic devices, and the specific types of information that are considered critical and must be safeguarded. Bidders must be prepared to comply with these OPSEC and PED policies.