U.S. Armed Forces Recruiting Office - Bristol, Virginia

Form / Attachment / Pricing Sheet

This document, labeled as Exhibit D, provides a "Certificate of Authorization" which includes two distinct sections: a "Corporate/LLC Certificate" and a "Partnership Certificate." These certificates are intended to be completed by authorized representatives to confirm their identity, title, and authority to act on behalf of a corporation, LLC, or partnership, particularly in relation to a lease agreement where they are named as the Lessor.

• Corporate/LLC Certificate: Requires the signatory to identify themselves, their name, title (Secretary/Principle), and the name of the corporation or LLC. It also requires the name of the person who signed the lease on behalf of the entity and confirmation that this action was within the scope of their granted powers. Fields for date and corporate seal are included.
• Partnership Certificate: Requires a General Partner (Partner X) to certify their role and identify another General Partner (Partner Y) who signed the lease. It confirms Partner Y's authority to bind the partnership.

Bidders may need to complete or review these certificates as part of the contracting process, especially if the opportunity involves leasing property or requires verification of the legal standing and authority of the entities involved in the agreement. It ensures that the individuals signing on behalf of a company or partnership have the proper authorization.

Form / Attachment / Pricing Sheet

This document, GSA Form 3517B, titled "General Clauses (Acquisition of Leasehold Interests in Real Property)," outlines the standard contractual terms and conditions applicable to leases for real property acquired by the General Services Administration (GSA).

The document is a comprehensive list of clauses, categorized by subject matter (General, Performance, Payment, Standards of Conduct, Adjustments, Audits, Disputes, Labor Standards, Subcontracting, Other). Each clause is identified by a number, clause number, and title. Key clauses include:

• Subletting and Assignment
• Subordination, Non-Disturbance and Attornment
• Delivery and Condition
• Default by Lessor
• Maintenance of the Property, Right to Inspect
• Compliance with Applicable Law
• Alterations
• Acceptance of Space and Certificate of Occupancy
• System for Award Management (SAM) registration requirements
• Prompt Payment terms
• Contractor Code of Business Ethics and Conduct
• Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

This form is critical for potential bidders as it details the legal and operational framework governing the lease. Bidders must understand these clauses to assess their ability to comply with government requirements, potential liabilities, and payment terms. It directly impacts the terms of any lease agreement and should be reviewed thoroughly to ensure alignment with the opportunity's scope and the bidder's capabilities.

Form / Attachment / Pricing Sheet

This document, titled "AGENCY AGREEMENT / AUTHORIZATION FOR PROPERTY MANAGER TO ACT ON BEHALF OF OWNER," serves as a certification by the Lessor/owner. It attests that the agent signing a lease or supplemental agreement on behalf of the Lessor/owner has the necessary authority.

• Certification of Ownership: The Lessor/owner certifies their ownership of the property to be leased to the Government.
• Agent Authorization: The Lessor/owner certifies that their agent is legally authorized to sign leases, amendments, and bind the owner to the terms and conditions.
• Scope of Agent's Authority: The agent is empowered to handle all matters related to the lease, including maintenance, collection of moneys, and signing releases of obligations.
• Signature Fields: Includes spaces for the owner's signature, printed name, and title, as well as the agent's printed name and title.

This form is likely required to be completed by the property owner or their authorized representative to demonstrate that the individual signing the lease agreement on behalf of the owner has the legal authority to do so. Bidders may need to ensure this document is properly executed and submitted as part of the overall opportunity requirements.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the USACE for a fully-serviced lease of approximately 900 Gross Square Feet in Bristol, VA. The government will evaluate proposals to select an offeror for award.

• Approximately 900 Gross Square Feet of fully-serviced leased space.

• Lease term of up to FIVE years with termination rights.

• 24-hour unrestricted access to the leased space.

• Availability of all communications infrastructure (DSL, T1, satellite dish).

• Direct access to a secondary exterior exit door from the lease space, or a common area exterior exit door, or an exterior exit door that will be installed prior to occupancy.

• 24-hour lighted parking for Government vehicles and adequate parking for privately owned vehicles onsite or within a 4-block radius.

• Space must be located within the delineated area: North: HWY 81, East: Old Air Port Rd., South: Massachusetts Ave, West: Commonwealth Ave.

• Offerors must address accessibility, fire protection, life safety, and environmental considerations (including potential asbestos and NEPA compliance).

• Offerors must provide a Phase I Environmental Site Assessment (ESA) at their own cost.

• The lease will be a fully serviced, turnkey lease where rent covers all lessor costs, including operating costs, real estate taxes, and insurance.

• The government will award the lease to the responsible offeror whose proposal is most advantageous.

• Offers are due by January 30, 2026, at 3:00 PM EST.

• Proposals must be submitted via email to Ashlyn.K.Wharton@usace.army.mil or by mail to the designated office in Norfolk, VA.

• The government will evaluate offers based on Price and Technical Factors, which are approximately equal in importance.

• Technical factors include: Location within delineated area, neighborhood, ease of access, location within building, parking availability, building appearance, compatibility of adjacent businesses, potential for signs, floor plan/layout, and high-speed internet availability.

• The government may award without discussions, but reserves the right to conduct discussions.

• Not specified in the provided document pages.

• The RLP includes USACE Recruiting Lease Form L100 and USACE Recruiting Form 1364 for proposal submission.

• Offerors must acknowledge receipt of any amendments to the RLP.

• The government may reject any or all offers.

• The lease will only be awarded if it scores as an operating lease under OMB Circular A-11.